Commission Meeting Minutes 3-21-19 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
<\/p>\n
Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, March 21, 2019 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nSteve Copeland, Vice-Chairman<\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nBob Duncan, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nJimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nAndrew Burroughs, Deputy Executive Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nPamela Permar Shierling, The Islander<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Commissioner Turnipseed provided the invocation and Commissioner Duncan led the pledge.<\/p>\n
\u00a0<\/strong>PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
\u00a0<\/strong>Chairman Turnipseed requested a motion to excuse Commissioner Stephens from the meeting due to out of town business.<\/strong>\u00a0<\/strong><\/p>\nCommissioner Harvey made a motion seconded by Commissioner Duncan to excuse Commissioner Stephens from the meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u><\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed provided an update on the Facilities Committee from March 8, 2019.\u00a0 He highlighted four items that the committee discussed and approved:\u00a0 the award for engineering services for the North Mainland SPLOST Phase II and Phase III to Thomas & Hutton, the Hillpointe, LLC Unsolicited Proposal Application for Lift Stations 4056 and 4059, the purchase of a replacement pump for Academy Creek influent, and the declaration of asset #WDE-106 as surplus equipment.\u00a0 Additional discussion included operation of water system with elevated storage tanks, etc. and sludge removal and drying, capacities from SPLOST 2016 NM Project phases, status of Magnolia Park Water Line Replacement Project; and the St. Simons Island Smoke Testing Project and how the citizens will be notified of that.<\/p>\n
Finance Committee \u2013<\/strong> Commissioner Copeland<\/p>\nCommissioner Copeland updated that the next Finance Committee would be on the next day at 10:00 am. He noted that the financial position of the JWSC continues to be strong and is expected to end this fiscal year in a net positive position; the reserves are strong and the financials look good.\u00a0 The committee has been working on the five year forecast that demonstrates the drawdown on the reserves and capital improvement fees.\u00a0 Staff has been working on the 2019-2020 budget for review in the finance meeting on the next day.<\/p>\n
There were no additional committee updates.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the March 7, 2019 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Harvey made a motion seconded by Commissioner Copeland to approve the minutes from the March 7, 2019 Regular Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u><\/p>\n\n- BB&T Line of Credit \u2013 J. Donaghy<\/strong><\/li>\n<\/ol>\n
This item was tabled.<\/strong>\u00a0<\/strong><\/p>\nCommissioner Copeland made a motion seconded by Commissioner Duncan to table the BB&T Line of Credit.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u><\/p>\n\n- Lift Station 4056 and 4059 Unsolicited Proposal Application<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the recommendation to approve the application of an unsolicited proposal for upgrades to lift stations 4056 and 4059 and move forward with that process.\u00a0 He advised that the next step in the process would for JWSC staff to review an engineering report which may evolve into a comprehensive agreement which would come before the board for approval.\u00a0 This unsolicited proposal is requested due to plans for a 240 unit apartment complex off of Old Cypress Mill Road.\u00a0 In the chain of lift stations between the property and Academy Creek are lift stations 4056 and 4059 which are deemed over capacity at this time.\u00a0 Mr. Kline noted the necessary upgrades will be determined for these two lift stations which currently have small horsepower pumps, and the solution may require only a pump upgrade.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Elliott to move that the JWSC approve the Unsolicited Proposal submitted by Hillpointe, LLC subject to receipt of the Unsolicited Proposal Waiver and associated fee.\u00a0 I further move that the JWSC staff evaluate the propriety, feasibility, and reasonableness of promoting the priority of the Project, or a portion thereof.\u00a0 Further, I move that, if the staff recommends moving forward, the JWSC attorney negotiate the Comprehensive Agreement for subsequent review and approval or rejection by the JWSC.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- North Mainland 2016 SPLOST Phase II and Phase III Engineering Approval<\/strong> \u2013 P. Crosby<\/li>\n<\/ol>\n
Chairman Turnipseed provided that this item had been presented to the Facilities Committee at the last meeting.\u00a0 JWSC received four proposals from engineering firms for the engineering services for the North Mainland 2016 SPLOST Phase II and Phase III Projects.\u00a0 After evaluation of the proposals, the recommendation was made to approve the award for these engineering services to Thomas & Hutton Engineering Co. in the amount of $244,984.00 with the highest evaluation score.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Brunswick-Glynn County Joint Water and Sewer Commission enter into a contract with Thomas & Hutton Engineering Co., in the amount of $244,984.00 for Engineering Services proposal related to the SPLOST 2016 North Mainland Phase II and III Project.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- Academy Creek Influent Pump Purchase<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Andrew Burroughs presented the recommendation to approve the purchase of a new pump for Academy Creek influent.\u00a0 He provided that this item was discussed at the last Facilities Committee meeting.\u00a0 The Academy Creek treatment plant has four pumps, one of which is out of service.\u00a0 A quote for the repair of this pump was received at $52,000.00, whereas the cost of a new replacement pump is $57,000.00.\u00a0 Staff determined it was more sensible to purchase the new pump rather than repair a ten year old pump. GoForth Williamson is the sole source for the Yeomans pumps.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move for approval of the purchase of a new Yeomans Model 14206 submersible pump in the amount of $57,791.00.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- Approval to Proceed With Purchase of Equipment\/Vehicles for Sludge Hauling<\/strong> \u2013A. Burroughs<\/li>\n<\/ol>\n
Andrew Burroughs presented the recommendation to approve proceeding with the purchase or equipment and a necessary vehicle for JWSC to begin hauling its own sludge for disposal.\u00a0 He noted that this item was discussed at the last Facilities Committee meeting.\u00a0 Currently a third party contractor, Republic Services picks up the sludge from JWSC and disposes of it at the landfill in Screven.\u00a0 Mr. Burroughs provided a comparison of his calculations for the hauling services as they currently are and the calculations for JWSC to purchase equipment and haul the sludge.\u00a0 It was determined that JWSC would incur a substantial savings by purchasing the equipment and JWSC staff hauling the sludge to the landfill.\u00a0 The equipment for purchase would include a roll-off truck and associated 20 and 10 yard boxes.\u00a0 There will not a requirement for additional JWSC personnel to handle this process. Mr. Burroughs provided that as a part of the rehabilitation of the Academy Creek treatment plant the ability to transport the sludge from Dunbar and Southport plants to Academy Creek for drying, and then hauling to the landfill at 97 to 98 percent solids instead of 16 or 17 percent solids, was included. \u00a0Based on his calculations, which included all fees and fuel costs, Mr. Burroughs was able to advise a 10.9 month payback from the savings to cover the costs of the equipment.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn County Joint Water and Sewer Commission solicit bids for the purchase of one (1) roll off truck and required roll off containers for sludge hauling to be funded from the JWSC Capital Reserve.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- Surplus Equipment Approval<\/strong> \u2013 P. Crosby<\/li>\n<\/ol>\n
Pam Crosby presented the recommendation to declare a piece of equipment that is no longer of use to the JWSC as surplus and dispose of it in a proper manner.\u00a0 She provided that the bucket is too large for JWSC\u2019s use and the swing arm had an issue, and noted that JWSC had no use for this Bobcat excavator in any of the divisions.\u00a0 After declaring this item as surplus, it will be placed on GovDeals for sale.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the BGJWSC approve Asset #WDE-106 to be declared as surplus and to be disposed of in a manner most beneficial to the BGJWSC.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- AMI Business Case Analysis<\/strong> \u2013 J. Junkin<\/li>\n<\/ol>\n
Mr. Junkin presented the discussion on the AMI business case analysis.\u00a0 He summarized the activities that have occurred in the considerations for replacing existing meters and the anticipated process of the project.\u00a0 Mr. Junkin provided his calculations for comparisons of the cases between using the Georgia Pacific offering, and offering from Kamstrup, and the continued use of Metron meters to replace the existing meters as the telemetry batteries die.\u00a0 Staff has begun the process of developing a competitive RFP to receive proposals which address the outcomes desired with comparable approaches.\u00a0 This will also provide opportunities to get pricing on options such as matching technology to existing JWSC meters as the telemetry batteries die.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin advised that the Chamber of Commerce Spring Luncheon was coming up on April 4th<\/sup> which corresponds with the first Commission meeting for April.\u00a0 He recommended that the April 4th<\/sup> Commission meeting start time be changed to 2:30 p.m. to allow those attending the luncheon to return in time for the meeting, and the six commissioners present agreed.\u00a0 Mr. Junkin also noted that he would be attending the Georgia Association of Water Professionals Executive Forum on March 25th<\/sup>.\u00a0 He then highlighted the asset management and critical instrument program, as well as preventive maintenance program processes, and also noted that the responses were soon expected for the sewer expansion project and the Academy Creek odor control project.\u00a0 Mr. Junkin\u2019s final note included that the hazard mitigation grants for the switchgear and generators is moving ahead to the federal level and has passed the state level.\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed noted that the Commission is glad to see things moving with some projects under construction soon to improve the system.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nChairman Turnipseed advised that there would be an executive session to discuss property and personnel with no vote to be taken.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Harvey to enter into Executive Session to discuss Property and Personnel.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u><\/p>\n
Return to Regular Session.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to return to regular session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was absent for the vote.)<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Harvey to adjourn the meeting.<\/u><\/p>\n
Chairman Turnipseed adjourned the meeting at 3:12 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission meeting held on Thursday, March 21, 2019 at 2:00 p.m. Commission Meeting Minutes 3-21-19 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-10659","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/10659","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=10659"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/10659\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=10659"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=10659"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=10659"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}