Commission Meeting Minutes 5-16-19 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, May 16, 2019 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nBob Duncan, Commissioner<\/strong><\/p>\n\u00a0<\/strong>ALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Interim Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\n\u00a0<\/strong>ABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nSteve Copeland, Vice-Chairman<\/strong><\/p>\n\u00a0<\/strong>MEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nPamela Permar Shierling, The Islander<\/strong>\u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\n\u00a0<\/strong>Chairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\nCommissioner Elliott provided the invocation and Commissioner Stephens led the pledge.<\/p>\n
\u00a0<\/strong>PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
\u00a0<\/strong>EMPLOYEE RECOGNITION<\/strong><\/p>\nAngela Walker, Wastewater Pretreatment Compliance Coordinator<\/strong><\/p>\nChairman Turnipseed requested to recognize Angela Walker the Wastewater Pretreatment Compliance Coordinator for JWSC.\u00a0 During the previous week at the Georgia Rural Water Association Conference she did a 45 minute presentation on \u201cEthics\u201d in the industry. \u00a0Chairman Turnipseed noted that it was an excellent presentation with likely over 400 people in the audience.\u00a0 He added that Ms. Walker recognized the JWSC staff who were in attendance for the presentation.<\/p>\n
\u00a0<\/strong>COMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed stated that the Facilities Committee had met on the previous day.\u00a0 Discussions included the SPLOST 2020 project list which is still in progress, WPCF plant flows of which all three plants are well within permit, an update on the L Street Project with the City of Brunswick, SSI Smoke Testing Project update and results, Magnolia Park Project update, and a brief update on the Whitlock Avenue Sewer Lining RFP.\u00a0 Chairman Turnipseed took a moment to compliment the JWSC staff for their efforts in the emergency repairs on Whitlock Avenue.\u00a0 He provided that the liquid oxygen project is moving forward, and the County would be acting on the IGA for the Sea Palms water & sewer upgrade, and staff will be obtaining a \u201cSmart Ball\u201d for critical force main evaluations.<\/p>\n
\u00a0<\/strong>Chairman Turnipseed requested a motion to excuse Commissioner Copeland from the meeting due to being out of town.<\/p>\nCommissioner Duncan made a motion seconded by Commissioner Harvey to excuse Commissioner Copeland from the meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n
Finance Committee<\/strong> \u2013 Commissioner Copeland<\/p>\nCommissioner Elliott gave the Finance Committee report in Commissioner Copeland\u2019s absence.\u00a0 He provided that the committee had met the previous day and approved the auditor which is the same auditor as the previous year, and that this item will come before the full Commission for approval at this meeting.\u00a0 Commissioner Elliott added that the details of the services to be provided on this contract were forwarded to the Commissioners that morning for their review.\u00a0 The committee also approved the banking resolution signature cards to be forwarded to the full Commission for approval at this meeting.\u00a0 He noted that the discussions included customer deposit refunds and the consideration for commercial customer deposits to be refunded which cannot be done at this time due to the County Ordinance but may be given consideration in the near future after some changes have been made to the Ordinances.\u00a0 The Cut-Off Policy was also discussed and will be further discussed at the next Finance Committee Meeting.\u00a0 The Rate Resolution fees, future banking services RFP, warehouse inventory, and the financial statements were also discussed.<\/p>\n
\u00a0<\/strong>Human Resources Committee<\/strong> \u2013 Commissioner Elliott<\/p>\nCommissioner Elliott advised that the Human Resources Committee had met earlier that same morning.\u00a0 The job descriptions, qualifications, and expected salary ranges for the Project Manager, the Asset Management Coordinator, and the Maintenance & Training Manager.\u00a0 The committee also reviewed the job description for the Executive Director, of which that position will be advertised during the next week with request for applications to be received by September 15, 2019.\u00a0 The Condrey Study was discussed and Condrey will be contacted to set up a presentation on the methodology used in the survey and study.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the May 2, 2019 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Duncan to approve the minutes from the May 2, 2019 Regular Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n\n- Minutes from the May 2, 2019 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to approve the minutes from the April 18, 2019 Executive Session.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Harvey abstained due to being absent from the Executive Session.\u00a0 Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n\n- Minutes from the May 8, 2019 Special Called Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Commissioner Harvey to approve the minutes from the May 8, 2019 Special Called Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n\n- Academy Creek Engineering RFP Recommendation Award<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Chairman Turnipseed advised that staff has received proposals from 5 engineering firms and have done the preliminary evaluation, however will need to conduct reference checks.\u00a0 This item will be delayed until either the next meeting or the following one.\u00a0 Mr. Burroughs commented that the 5 firms were all interviewed by the selection team in one hour sessions which were beneficial to the process and final decision.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Harvey to defer the Academy Creek Engineering RFP Recommendation Award.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n\n- Harrington Lane Sewer Dedication Acceptance<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the recommendation to accept the Harrington Lane Sewer Infrastructure Dedication.\u00a0 This infrastructure was installed by a private entity that needed to extend gravity sewer line to their development on Harrington Lane on St. Simons Island. This is a formal dedication of that privately constructed infrastructure to the JWSC for ownership.\u00a0 Mr. Kline provided that this line was 123 linear feet valued at just above $11,000.00.\u00a0 He included a record drawing for the Commissioners to review the infrastructure improvement.\u00a0 Chairman Turnipseed added that the Facilities Committee did recommend this dedication to the full board for approval.<\/p>\n
Commissioner Duncan made a motion seconded by Chairman Turnipseed to move that the Brunswick Glynn County Joint Water & Sewer Commission accept the Harrington Lane Sewer Extension as public infrastructure for ownership, operation and maintenance.<\/u><\/p>\n
Commissioner Stephens asked if the other lots in between would be tied to this infrastructure, and Mr. Kline advised that they would and that this was done as an extension rather than just a lateral.<\/p>\n
With no further questions a vote was taken.<\/p>\n
Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n\n- Appointment of Auditor<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy advised that the JWSC placed an RFP for the auditing services at the beginning of 2018 and Mauldin & Jenkins was the firm selected for an initial year with 2 subsequent years at a cost of $19,900 per year for each of those 3 years.\u00a0 He further noted that on this contract Mauldin & Jenkins had completed the annual audit for Fiscal Year ending June 30, 2018 and Fiscal Year ending June 30, 2019 will be the second option year of the contract.\u00a0 Mr. Donaghy added that the JWSC is required to have an annual audit done for each Fiscal Year ending June 30th<\/sup>.\u00a0 He further explained that the sole purpose of the audit and the job of the auditors is to express an opinion as to whether the financial statements of the JWSC are presented fairly in all material respects and in accordance with generally accepted accounting principles as established by the Financial Accounting Standards Board with additional standards for state and local government as established by the Governmental Accounting Standards Board.\u00a0 In order to form their opinion the auditors rely on Generally Accepted Auditing Standards in accordance with guidance issued by the Comptroller General of the United States as well as Generally Accepted Auditing Standards which are developed by the Auditing Standards Board of the American Institute of Certified Public Accountants.\u00a0 Mr. Donaghy advised that he had e-mailed the response that Mauldin & Jenkins provided when they were selected as auditor to the Commission, and then referred to pages 36 through 42 of that document which listed the work that Mauldin & Jenkins would be doing in order to form an opinion on JWSC\u2019s financial statements.<\/p>\nCommissioner Duncan requested Mr. Donaghy to offer some examples for the Commission of the work Mauldin & Jenkins does in order to form that opinion.\u00a0 Mr. Donaghy advised that they do a review of the existing policies to obtain an understanding of the JWSC, they review all of the minutes for the fiscal year of the audit to check for any unusual transactions, authorizations or purchases, they review all of the internal controls over financial transactions and determine weaknesses or strengths where they need to apply their auditing and testing procedures, follow selected transactions through the entire process, obtain representations from JWSC\u2019s legal counsel, etc.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to move that the JWSC engage the accounting firm of Mauldin & Jenkins to perform the financial audit of the Brunswick-Glynn County Joint Water and Sewer Commission for the Fiscal Year ending June 30, 2019 at a cost of $19,900.00.\u00a0 And, that the Chairman, Executive Director and Director of Finance be authorized to sign the necessary documents.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n
\u00a0<\/strong>Banking Resolutions Signature Cards \u2013<\/strong> J. Donaghy<\/p>\nJohn Donaghy advised the Commission that with the Executive Director having left the organization, and Andrew Burroughs being named as the Interim Executive Director it was necessary to reauthorize signatures with BB&T Bank for access to the banking accounts.\u00a0 The previous Executive Director needs to be removed from the signature cards and the Acting Executive Director needs to be added.\u00a0 This item was discussed in the Finance Committee Meeting on the previous day and recommended for approval.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn County Joint Water and Sewer Commission approve the addition of the Acting Executive Director as an authorized signatory on the bank accounts of the JWSC and that the Chairman, Vice-Chairman, Acting Executive Director, Director of Finance and Senior Financial Analyst be authorized to execute the necessary banking resolutions and signature cards with BB&T Bank.\u00a0 Motions carried 6-0-1.\u00a0 (Commissioner Copeland was absent for the vote.)<\/u><\/p>\n
\u00a0<\/strong>Charlie Dorminy, legal counsel, advised that the minutes from the Executive Session from the Special Called Meeting held on May 8, 2019 needed to be added to the agenda for approval and then approved by the Commission.<\/p>\nCommissioner Harvey made a motion seconded by Commissioner Duncan to add the Executive Session Minutes from May 8, 2019 to the agenda.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.)<\/u><\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Stephens to approve the minutes from the Special Called Meeting Executive Session held on May 8, 2019.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland was absent from the meeting.) <\/u><\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs reported that the RFP for the manhole rehabilitation for the next fiscal year will be placed soon.\u00a0 This will include 47 manholes to be rehabilitated.\u00a0 He updated on the unserved areas study, and advised that the study was started in mid-April and it is expected that there will be a presentation for the Commission in July.\u00a0 Mr. Burroughs will be speaking at the Rotary Club Meeting at Sea Palms on the following Tuesday and will be giving a general update of the JWSC.\u00a0 There is a meeting scheduled with the County Community Development Team on the next Thursday to work on streamlining the design-review processes.\u00a0 He then reminded the Commission about the Town Hall Meetings scheduled for June 11th<\/sup> at the Casino on SSI and on the 12th<\/sup> at Howard Coffin Park.<\/p>\nCommissioner Harvey requested that the Executive Director come before the City Council and give an update and to begin giving quarterly updates as to what is happening with JWSC and what is happening within the City with JWSC.\u00a0 The first Wednesday in June will be the next meeting with City Council.<\/p>\n
CHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed commended the staff for working with Georgia Power on emergency preparedness.\u00a0 He noted that there have been discussions with the EPD regarding Boil Water Advisories and that the Acting Executive Director will be meeting with them to discuss revisions.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nThere was no Executive Session.<\/p>\n
There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 2:33 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, May 16, 2019 at 2:00 p.m. Commission Meeting Minutes 5-16-19 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-11089","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/11089","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=11089"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/11089\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=11089"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=11089"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=11089"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}