Commission Meeting Minutes 6-6-19 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, June 6, 2019 at 2:00 PM<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h2>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nSteve Copeland, Vice-Chairman<\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nBob Duncan, Commissioner<\/strong><\/p>\n\u00a0<\/strong>ALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Interim Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nCindy Barnhart, Teamwork Services Inc.<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nPamela Permar-Shierling, The Islander<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation and Commissioner Duncan led the pledge.<\/p>\n
\u00a0<\/strong>PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
COMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed stated that the Facilities Committee had met on the previous day.\u00a0 Discussions included the SR27 Resurfacing Project, Pump Station 4003 design project, Pump Station forcemain reroute, residential meter sizes allowing 5\/8\u201d meters, SPLOST 2020 recommended project list, and project report update.<\/p>\n
Human Resources Committee<\/strong> \u2013 Commissioner Elliott<\/p>\nCommissioner Elliott advised that the Human Resources Committee had met earlier that same morning.\u00a0 Condrey & Associates provided a conference call with the committee to discuss the methodology from the 2014 salary study.\u00a0 Discussion included staff performing an in-house analysis using data from other utilities obtained from AWWA, the hiring process for the position of Executive Director, and the advertisement for candidates for the Executive Director position.<\/p>\n
Finance Committee<\/strong> \u2013 Commissioner Copeland<\/p>\nCommissioner Copeland advised that there would be a Finance Committee Meeting on June 19, 2019 at 1:00.\u00a0 He noted that the City and County have not provided any comments or recommended revisions to the FY2020 budget which had been forwarded to them.\u00a0 Commissioner Copeland also mentioned that the staff is working on the FY2020 Rate Resolution and will present it at the next Finance Committee and Commission Meetings.<\/p>\n
Commissioner Harvey reported that at the City Council Meeting on June 5, Interim Executive Director, Andrew Burroughs gave a great presentation to the Commission, provided an update on what\u2019s happening in the City with various projects, and also an update on the Arco area which was very well received as presented.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the May 16, 2019 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Duncan to approve the minutes from the May 16, 2019 Regular Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Copeland abstained from the vote as he was not present \u00a0\u00a0<\/u><\/p>\n\n- SPLOST V Odor Control IGA with City of Brunswick<\/strong> \u2013 C. Dorminy<\/li>\n<\/ol>\n
Chairman Turnipseed provided that the SPLOST V Odor Control IGA with the city of Brunswick had been presented to the Facilities committee on the previous day and was approved to be moved to the full Commission.\u00a0 Charlie Dorminy advised that it is required by law for an IGA to be entered into with the City or County when SPLOST funds are being transferred to JWSC for SPLOST projects.\u00a0 He further noted that this IGA is for the funds which the City of Brunswick is holding specifically for odor control at the Academy Creek plant and that will be transferred to JWSC specifically for that purpose.\u00a0 Mr. Dorminy advised that the City of Brunswick had approved the IGA at their meeting on the night before, subject to a two year time limit being put on the project.\u00a0 Commissioner Elliott commented that there was one issue that he thought might require editing which is that if the money is encumbered or an outlay has occurred, will the money be considered \u201cspent\u201d if it is encumbered by a contract and the contract has not yet been completed.\u00a0 Commissioner Harvey provided that he thought it would be, once the money is encumbered that should satisfy the agreement.\u00a0 Mr. Dorminy questioned if he should amend the contract to include that language. \u00a0It was noted that it was sufficient to have this informal agreement captured in the minutes.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Harvey to move that the Joint Water and Sewer Commission enter into a SPLOST V Intergovernmental Agreement with the City of Brunswick for Odor Control at the Academy Creek Wastewater Treatment Plant.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Wade Jurney Comprehensive Agreement<\/strong> \u2013 C. Dorminy<\/li>\n<\/ol>\n
Mr. Dorminy advised that this is a Comprehensive Agreement related to Wade Jurney Homes which owns 59 platted lots in the Saddle Brooke community, 18 of which already have taps and Wade Jurney is seeking 41 more taps.\u00a0 The associated Basins 4105 and 4107 have been identified to be without sufficient capacity.\u00a0 JWSC has a plan that would be added to allow for additional connections.\u00a0 The Developer submitted a UP a few months prior which was approved and accepted.\u00a0 Mr. Dorminy provided that this is a formal agreement to document that understanding.\u00a0 Chairman Turnipseed commented that this was presented to the Facilities Committee on the previous day and was approved to move to the full Board.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Harvey to move that the JWSC approve the Comprehensive Agreement with WJH, LLC f\/k\/a Wade Jurney Homes, Inc. and authorize the Chairman to execute the same.<\/u><\/p>\n
Commissioner Neal questioned that by approving these 41 taps, does that preclude other neighborhoods from being able to get taps based on these lift stations\u2019 current capacity.\u00a0 Mr. Burroughs responded that these lift stations are deemed over capacity, but there is an active project going on with the Bergen Woods developer to increase capacity in those stations.\u00a0 The funds from this agreement will be used for rerouting the forcemain to further increase the capacity and will cut the length of forcemain in half.\u00a0 He further noted that if there is someone needing to tie on before that happens then they would also need to go through the Unsolicited Proposal process as these developers did, but this is not expected to be a very long term situation.<\/p>\n
Motion carried 7-0-0.<\/u><\/p>\n\n- Academy Creek Engineering RFP Recommendation Award<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Chairman Turnipseed advised that staff has received proposals from 5 engineering firms and have rated the proposals, of which the highest rating was earned by Goodwyn, Mills, Cawood, Inc.\u00a0 The project included both the upgrades for the Academy Creek Plant and also the Dunbar Creek Plant.\u00a0 At the present time, staff believes that concentration should be placed on the Academy Creek Plant first. \u00a0The chairman noted that an application has been placed by JWSC with GEFA for a $10M loan of which the approval by the GEFA Board is anticipated.\u00a0 Also, there are SPLOST V funds available for the engineering design for the Academy Creek Plant.\u00a0 Chairman Turnipseed provided that if the contract is awarded at this time, the finalization of documents should be done by February 2020 which would then allow construction to be complete by no later than November 2021.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Brunswick Glynn County Joint Water and Sewer enter into contract with Goodwyn, Mills, Cawood, Inc. in the amount of $1,181,150 for Engineering Services related to the Academy Creek Rehab Project.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Ridgewood WPF Engineering Update Award<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Chairman Turnipseed advised that the Ridgewood Production Facility is located out on the north side of Brunswick. He noted that there are two Miocene wells running almost 24 hours per day, and this is an existing well which JWSC had engineering plans prepared for four to five years previously.\u00a0 Staff was instructed to go back to the engineer of original design to request that the engineer provide an updated proposal for ensuring the design is up to date, prepare the construction bid documents, and do the project construction administration\/supervision. The money to fund this has been set aside in the budget.\u00a0 Commissioner Stephens inquired as to how close this well is to the salt water plume.\u00a0 Mr. Burroughs provided that the salt water plume is near the Brunswick Villa towards the Brunswick Cellulose area, and this location is off of Cate Road which is a good distance away.\u00a0 Commissioner Stephens then asked about a news report he read about JWSC having a potential well with an elevated tank and asked if these were totally unrelated or if there was a possibility of combining the two in together.\u00a0 Chairman Turnipseed provided that they could be combined, and with the possible development expected in that area another well may be needed.\u00a0 Commissioner Elliott inquired as to the budget the funds will come from and Mr. Burroughs replied that the funding would come from R&R.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Duncan to move that the Brunswick Glynn County Joint Water & Sewer Commission enter into contract with Elmo A. Richardson, Jr., P.E., LLC in the amount of $104,450 for Engineering Services related to the Ridgewood Water Production Facility project.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Pump Station 4003 Force Main <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Chairman Turnipseed provided that JWSC currently has an engineering firm designing upgrades for Pump Station 4003 which has a 12 inch ductile force main coming from that pump station all the way to the Academy Creek plant.\u00a0 Staff believes this force main needs to be inspected using \u201cSmart Ball\u201d technology to ensure if the force main also needs upgrades or lining.\u00a0 A presentation was provided to the Facilities Committee on the previous day.\u00a0 This will not require any by-passing.\u00a0 The Smart Ball is placed in the force main while in operation.\u00a0\u00a0<\/strong><\/p>\nCommissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn County Joint Water and Sewer Commission enter into contract with Pure Technologies in the amount of $92,225 for force main analysis services related to Pump Station 4003 Rehabilitation Project.\u00a0 Motion carried 7-0-0. <\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Customer Assistance Program Overview <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Andrew Burroughs provided that he had presented this overview to the City Council on the previous night.\u00a0 First he explained the ways in which citizens can give or donate to the program.\u00a0 The donation form can be obtained from the JWSC website or in the lobby at the administrative office.\u00a0 Mr. Burroughs provided that the optional ways to donate are by customer rounding up their monthly bill to the nearest dollar, making a monthly pledge, or giving a one-time donation.\u00a0 This program will depend on the public\u2019s ability or willingness to donate.\u00a0 A letter will be sent to those who qualify.\u00a0 Customer Service representatives may also extend the program to those in immediate need.\u00a0 JWSC will coordinate with the Community Action Authority for approval of vouchers, and there will be no actual exchange of money or checks given out to the customers.\u00a0 Mr. Burroughs then noted the plans for JWSC to get the word out about this program. Donations will start on June 7, 2019, however assistance will not be available until July 1, 2019.\u00a0 Coastal Georgia Community Action Authority will be in control of the escrow account holding the funds.\u00a0 JWSC will not control the funds nor make the decision as to who receives the assistance.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs reported that the Town Hall meetings will be held on June 11 at the Casino on SSI and on June 12 at Howard Coffin Park.\u00a0 He also commented that ten staff members will be receiving Project Management training on the following week, and gave brief highlights of that training.\u00a0 Mr. Burroughs also provided that JWSC has recently agreed become a utility leadership patron for Georgia Association of Water Professionals.\u00a0 He also advised that the GAWP conference in Savannah is coming in July and he had sent out information.\u00a0 Mr. Burroughs noted that Mr. Kline is working on a plan review project management process where individual projects will be assigned to pseudo-project managers in house.\u00a0 Mr. Burroughs commented on his appreciation for the opportunity to present at the City Council meeting on the previous night.\u00a0 The manhole rehabilitation contract is hoped to be done by the end of the month so that project can begin very early in the next budget year.\u00a0 Mr. Burroughs then provided that the Smoke Testing will soon begin in Brunswick and the Sea Palms Lining Project will go out in the near future and be wrapped up before the end of the year.\u00a0 Mr. Burroughs ended his update with more good news in that Distribution training was provided back in April provided by GWWI and seven of those who took the training also took the test and passed.<\/p>\n
CHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed commented on his appreciation for all the staff has done and also for Andrew Burroughs as Acting Executive Director.\u00a0 He noted that many projects are moving forward and should be under construction soon.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nThere was no Executive Session.<\/p>\n
There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 2:38 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, June 9, 2019 at 2:00 p.m. Commission Meeting Minutes 6-6-19 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-11268","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/11268","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=11268"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/11268\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=11268"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=11268"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=11268"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}