Commission Meeting Minutes 10-17-19 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, October 17, 2019 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nSteve Copeland, Vice-Chairman<\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBob Duncan, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Interim Executive Director<\/strong><\/p>\nCharles Dorminy, Legal Counsel HBS<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong>\u00a0<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nPamela Permar Shierling, The Islander<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\n\u00a0<\/strong>Chairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\nChairman Turnipseed provided the invocation and Commissioner Copeland led the Pledge of Allegiance.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Turnipseed closed the public comment period.\u00a0<\/strong><\/p>\nSTAFF RECOGNITION \u2013 C. Harvey \/ T. Kline<\/strong><\/p>\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Georgia Utilities Coordinating Council Awards<\/strong><\/p>\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Mike Fields \u2013 GUCC Region 5 Chairman of the Year Award<\/strong><\/p>\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Tiffany Tiner \u2013 GUCC Region 5 Secretary of the Year Award<\/strong><\/p>\nCommissioner Harvey announced that this staff recognition was for awards made by the Georgia Utilities Coordinating Council to two JWSC staff members Mike Fields and Tiffany Tiner.\u00a0 Their supervisor Todd Kline presented background information regarding the Georgia Utilities Coordinating Council and its purpose and function; provided a brief history of Georgia\u2019s Region 5 Council Group; the relationships, communications and coordination necessary between the various utilities; and also the involvement of 811 \u201cCall Before You Dig.\u201d\u00a0 \u00a0Mike Fields was presented the award for GUCC Region 5 Chairman of the Year. \u00a0Tiffany Tiner was presented the award for GUCC Region 5 Secretary of the Year.\u00a0 Commissioner Harvey congratulated and commended both JWSC staff members for their responsibilities and duties they have performed in their roles for the GUCC.\u00a0\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed provided that the Facilities Committee had met on the previous day, approved two property dedications to be moved forward to the full Commission, had a Meter RFI presentation, reviewed the three wastewater plant flows, discussed current status of unsolicited proposals, discussed sludge hauling, sewer expansion, the proposed SPLOST projects list for JWSC, and updated the wasteload allocations from EPD.<\/p>\nFinance Committee<\/strong> \u2013 Commissioner Copeland provided that the Finance Committee had also met on the previous day and reviewed a number of items with the most significant being the presentation by Trey Scott of Mauldin & Jenkins for the financial and compliance audit report for FY 2019.\u00a0 The Finance Committee voted to accept the audit and move it forward to the full Commission for acceptance.<\/p>\nHuman Resources<\/strong> \u2013 Commissioner Elliott provided that the candidates for the position of Executive Director were interviewed.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the October 3, 2019 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Commissioner Elliott to approve the minutes from the October 3, 2019 Regular Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was not present for the vote.)<\/u>\u00a0<\/strong><\/p>\nChairman Turnipseed advised that Commissioner Stephens would be arriving late for the meeting.<\/p>\n
\n- Minutes from the October 3, 2019 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Copeland made a motion seconded by Commissioner Harvey to approve the minutes from the October 3, 2019 Executive Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was not present for the vote.)<\/u>\u00a0<\/u><\/p>\n\n- Minutes from the October 7, 2019 Special Called Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to approve the minutes from the October 7, 2019 Special Called Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was not present for the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the October 7, 2019 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Harvey made a motion seconded by Commissioner Duncan to approve the minutes from the October 7, 2019 Executive Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was not present for the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- Acceptance of FY2019 Financial Audit \u2013 J. Donaghy<\/strong><\/li>\n<\/ol>\n
Mr. Donaghy stated that Trey Scott from Mauldin & Jenkins had presented the FY 2019 financial audit to the Finance Committee.\u00a0 He noted that a financial audit is required to be completed by October 15th<\/sup> of each year under the Operational Agreement and this year\u2019s report is dated October 7th<\/sup>.\u00a0 Formal copies of the audit were provided to the Commissioners.\u00a0 Mr. Donaghy advised that the Finance Committee has recommended that the audit be accepted and authorized for release to the public and to reporting agencies.<\/p>\nCommissioner Elliott questioned the difference between what was shown in June for salaries and personnel expenses on the revenue statement in the audit and the covered payroll on page 34 of the audit report and operating personnel services for 2019 and 2018 on page 5 of the Management Discussion and Analysis. \u00a0Mr. Donaghy responded that the information reported in the notes on the financial statement relative to pension numbers are those that are provided to the auditors by GMA and the GMA actuaries.\u00a0 Those numbers are based on a payroll census that was reported to them in August of the previous year, therefore the numbers seen are those the actuary had as of August of 2018, and we are reporting Fiscal Year 2019.\u00a0 Mr. Donaghy added that the actuarial numbers lag by 9 months to a year, so there is some difference there.\u00a0 He also noted that when there is turnover employees that have left are not included in covered payroll which makes another difference, and the amounts of salaries that are reported on the financial statements include accrued salaries for the last payroll period of each year that have not been paid as of yet.\u00a0 There are timing differences and there are differences due to financial reporting requirements.\u00a0 Mr. Donaghy advised that those numbers will never line up dollar for dollar.\u00a0 Mr. Burroughs added that the line item personnel services on page 5 versus the covered payroll on page 34 does reflect a difference because personnel services covers more than just payroll.\u00a0 Mr. Donaghy noted that also covers the statutory and elective benefits that are paid to personnel.\u00a0 Commissioner Elliott commented that this would be discussed more at the next Finance meeting and the next Human Resources meeting.<\/p>\n
Commissioner Copeland made a motion seconded by Commissioner Elliott to move that the JWSC accept the audited financial report for the June 30, 2019 Fiscal Year and authorize its release to the public and reporting agencies.<\/u>\u00a0<\/u><\/p>\n
Commissioner Duncan suggested to Mr. Donaghy that where there are these non-material differences it would be beneficial to have it footnoted to indicate the differences, and why they are there, so that all who read the report have that information and understanding of the timing differences and then the different reporting requirement. \u00a0Commissioner Duncan added that going forward this is his recommendation so that the Commission will already have that answer resolved, and then more particularly for the public that reviews the documents where they might see that difference, it is already footnoted as to what the inputs were for the differences.\u00a0 Mr. Donaghy said that the most appropriate place for that is in the Management Discussion and Analysis at the beginning of the audit, which is a document actually prepared by the JWSC.<\/p>\n
Commissioner Copeland commented that for the Commissioners and the public it is important to state the findings of the audit, and the findings were that, \u201cWe have issued an unmodified audit report.\u201d\u00a0 That\u2019s a clean opinion.\u00a0 We have been given a clean bill of health essentially with no findings, no negative findings.\u00a0 Commissioner Copeland then read from the audit report, \u201cThe respective financial statements are considered to present fairly the financial position and results of operations as of and for the year ending June 30, 2019.\u201d\u00a0 He then said we have a clean audit and the only recommendation was that we compile our financial procedures together in one location or one book and we should be doing that over the next year.\u00a0 Mr. Donaghy agreed and added that there is a board adopted financial policy and various procedures, but they are just not in one binder where they can all be found at once, and that is their suggestion.\u00a0 He noted that part of that is the data flow mapping which we are continuing to do for the Strategic Plan that has been put together.<\/p>\n
Commissioner Harvey commented that he agreed with Commissioner Duncan\u2019s suggestion regarding the footnote.\u00a0 He then questioned if the audit report is being accepted as is, and with the stipulation of the added comments.\u00a0 Commissioner Elliott rephrased the question for confirming if the Commission wanted the footnote added to this audit report before it is released to the public.\u00a0 Commissioner Duncan indicated that the footnote can be added as Mr. Donaghy had suggested within the Management Discussion and Analysis section since that is the document provided by JWSC with no other changes to the report.<\/p>\n
Commissioner Copeland reconfirmed that the suggestion is to have the footnote added to the Management Discussion and Analysis section and the entire packet would be updated to include that footnote before it is released.\u00a0 It was agreed that the footnote would be added.<\/p>\n
Commissioner Copeland then amended the motion to accept the audit as it stands with the addition of that footnote in the Management Discussion and Analysis section.\u00a0 Commissioner Harvey seconded the amended motion.\u00a0 <\/u>\u00a0\u00a0<\/u><\/p>\n
Commissioner Stephens arrived at 2:25 p.m.<\/p>\n
Motion carried 6-0-1.\u00a0 (Commissioner Stephens was not present for the discussion and abstained from the vote.)<\/u><\/p>\n\n- Dedications (2)<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
\n- PS2022 Dunbarton Creek Plantation<\/strong><\/li>\n
- 205 Dunbar Drive Force Main Extension<\/strong><\/li>\n<\/ul>\n
Mr. Kline presented the recommendation to accept two dedications to the Commissioners.\u00a0 He noted that there are two items, with one being a pump station that will come off of the list of pump stations that are already operated and maintained by JWSC with the ownership not yet dedicated.\u00a0 He added that the second item is from a new customer who put in a grinder station at their home and extended the force main down the right of way (ROW) to connect to JWSC\u2019s system, and that portion of force main coming down the ROW is what is being dedicated to JWSC.\u00a0 Chairman Turnipseed commented that this had been reviewed by the Facilities Committee and approved to move forward to the full Commission.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Elliott that the Brunswick Glynn County Joint Water & Sewer Commission accept the projects described as public infrastructure for ownership, operations, and maintenance.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs advised that the manhole rehab contract kicked off on Monday and it had been issued to BioNomics.\u00a0 The mainland smoke testing project has kicked off as well.\u00a0 Mr. Burroughs noted that during the next week on Whitlock Street, the bypass for the SPLOST project will be installed.\u00a0 Bids are due back on the Altama\/Sea Palms Cured In Place Pipe project on November 5th<\/sup> and the Banking RFP is due back on November 5th<\/sup> also.\u00a0\u00a0 Mr. Burroughs provided that the Grand Jury interviews will be held on October 23rd<\/sup> and 30th<\/sup> with the public hearing on November 6th<\/sup> and final selection on November 20th<\/sup>.<\/p>\nCHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed advised that he had no further update.<\/p>\n
EXECUTIVE SESSION \u2013 Property & Personnel<\/strong><\/p>\nCommissioner Elliott made a motion seconded by Commissioner Stephens to enter into Executive Session to discuss Property & Personnel with no vote to be taken after.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
Return to Regular Session.<\/p>\n
Commissioner Neal made a motion seconded by Commissioner Duncan to return to Regular Session.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
Commissioner Copeland made a motion seconded by Commissioner Neal to adjourn the meeting.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 3:53 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, October 17, 2019 at 2:00 p.m. in the Commission Meeting Room. Commission Meeting Minutes 10-17-19 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-14137","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/14137","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=14137"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/14137\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=14137"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=14137"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=14137"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}