Finance Committee Minutes 2-19-20 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, February 19, 2020 at 3:00 PM<\/strong>\u00a0<\/strong><\/p>\nFINANCE COMMITTEE MINUTES<\/strong><\/h2>\nMEMBERS PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBob Duncan, Committee Chairman<\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBen Turnipseed, Commission Chairman<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nJohn Donaghy, Chief Financial Officer<\/strong><\/p>\nLaDonnah Roberts, Senior Financial Analyst<\/strong><\/p>\nJanice Meridith, Executive Commission Admin.<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong>\u00a0<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nPamela Permar-Shierling, The Islander<\/strong><\/p>\nChairman Duncan called the meeting to order at 3:00 PM.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nThere being no citizens that wished to address the committee, Committee Chairman Duncan closed the Public Comment Period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the January 15, 2020 Finance and Human Resources Committee Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to approve the minutes from the January 15, 2020 Finance and Human Resources Committee Meeting.\u00a0 Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n\n- Liability and Property Insurance<\/strong> \u2013 Fred McGinty, McGinty Gordon Associates<\/li>\n<\/ol>\n
Fred McGinty of McGinty Gordon Associates presented the committee with a package containing a spreadsheet of the 2020-21 Premium Summary if JWSC were to remain with AmGuard on the Liability Insurance Package, and a second spreadsheet with the 2020-21 Premium Summary if JWSC were to change to Travelers on the Liability Insurance Package.\u00a0 The total premium costs were less with Travelers and JWSC has experienced lengthy response times on claims AmGuard, which also affected the decision to change to Travelers.\u00a0 On the Property Insurance JWSC will remain with Ace American Insurance Company.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to move that the Finance Committee forward the insurance renewal proposals as presented in this memo to the full Commission for their approval. \u00a0Motion carried 2-0-1.\u00a0 (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n
Mr. McGinty offered to go back to Travelers and request the premium costs on Auto Liability with higher deductibles than $1,000 in case of additional savings.\u00a0 The Committee requested he obtain premiums for $2,500 and $5,000 deductibles per occurrence for consideration.<\/p>\n
\n- 2020 Capital Projects Plan<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that the 2020 Capital Projects Plan had been presented and discussed earlier in the Facilities Committee Meeting.\u00a0 He gave a brief review of the Project Plan and details discussed.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to move that the Finance Committee recommend approval of the attached 2020 Capital Projects Plan to the full Commission.\u00a0 Motion carried 2-0-1.\u00a0 (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Fiscal Year 2020 Audit<\/strong> \u2013 L. Roberts<\/li>\n<\/ol>\n
Mrs. Roberts recalled for the Committee that each year the Commission engages the services of an auditing firm for the fiscal year audit.\u00a0 In 2018 Mauldin & Jenkins was selected for their auditing services through the RFP process.\u00a0 The contract for FY 2018 also included 2 option years (FY 2019 and 2020).\u00a0 She noted that it is staff\u2019s intention to come back to the Finance Committee to recommend exercising the FY 2020 option year with Mauldin & Jenkins.\u00a0 When the recommendation was brought forth last year, the Committee requested additional time to have the opportunity to ask any questions or have any concerns addressed.\u00a0 A packet was provided to the Committee containing the Engagement Letter from FY 2019 and some Excerpts from Mauldin & Jenkins\u2019 Original RFP Response for their review.\u00a0 Commissioner Elliott recalled that the last audit resulted in Mauldin & Jenkins advising that JWSC needed to combine the Finance Policies and Procedures together into one document, and asked if that had been done.\u00a0 Mrs. Roberts confirmed that this had been done and previously brought before the full Commission.\u00a0 Commissioner Elliott stated that he would for that to be brought to the auditor\u2019s attention this year in the case they may have any recommendations on the process.<\/p>\n
\n- Financial Statements Month End January 31, 2020 <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
Mr. Donaghy reviewed the financial statements for the month ending January 31, 2020 with the Committee and advised that this report contains the first 7 months of the current fiscal year.\u00a0 First he noted account balances on the Balance Sheet and changes from December 31, 2019 to January 31, 2020. \u00a0On the Supplemental Schedule of Cash Balances Mr. Donaghy reviewed the various account balances and reserve balances.\u00a0 The Combined Revenue Statement and notations were made comparing revenues and expenses.\u00a0 The Project report was discussed relating to various budgets and costs, along with reserve balances on the Reserve Balance Summary.\u00a0 As a final section for discussion and review in a more detailed perspective the Detail Revenue and Expense report was briefly reviewed.<\/p>\n
Committee Chairman Duncan requested to add the Smoke Testing Presentation to the end of the agenda.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to add the Smoke Testing Presentation to the agenda.\u00a0 (Motion carried 2-0-1.\u00a0 (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n
PRESENTATION <\/strong><\/p>\nMainland Smoke Testing Project Results<\/strong> \u2013 Dr. Frederick Bloetscher, President Public Utility Management and Planning Services, Inc.<\/p>\nPublic Utility Management and Planning Services, Inc. was contracted by JWSC to smoke test a series of lift station basins, review the pipes in the JWSC pump station service areas, and provide a recommendation for repairs for any defects found.\u00a0 The goal of the investigation was to determine where inflow and infiltration are present in the gravity system for each lift station.\u00a0 Dr. Bloetscher provided the Commission with a thorough presentation and report on the condition of the mainland sewer system along with their recommendation for repairs.<\/p>\n
There being no further business, Chairman Duncan adjourned the meeting at 4:15 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, February 19, 2020 at 3:00 p.m. in the Commission Meeting Room. Finance Committee Minutes 2-19-20 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-15284","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/15284","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=15284"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/15284\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=15284"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=15284"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=15284"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}