Facilities Committee Minutes 3-18-20 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, March 18, 2020 at 1:00 PM<\/strong>\u00a0<\/strong><\/p>\nFACILITIES COMMITTEE MINUTES<\/strong><\/h2>\nPRESENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nBen Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Commissioner<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\nALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJohn Donaghy, Director of Finance<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nNone Present<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 1:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nThere being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from Facilities Committee Meeting February 19, 2020 <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Chairman Turnipseed to approve the minutes from the Facilities Committee Meeting held on February 19, 2020.\u00a0 Motion carried 2-0-1.\u00a0 (Commissioner Cook abstained as he was not present for that meeting.)<\/u><\/p>\n\n- Water Meter RFP Award<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that a team of staff members from JWSC Meter Services, Customer Service\/Administration, Distribution, GIS, and Finance very thoroughly reviewed and scored the Water Meter Proposals that were received from 6 providers on January 28, 2020.\u00a0 He highlighted the technical requirements and various capabilities the proposals\/services were scored on; and provided the Committee with a copy of the completed scoring matrix along with a very detailed memorandum explaining the processes the team of staff went through in preparing the RFP, reviewing the proposals, scoring the services and technical offerings, interviewing the different proposing firms, and considering all of the critical requirements for JWSC\u2019s metering services.\u00a0 Mr. Burroughs provided that staff recommended negotiation and finalizing contract award to Delta Municipal Supply Company for an initial pilot phase with plans to move forward on a 5-year phased program implementation; and presented a spreadsheet with the 5-year project estimated cost including contingency.\u00a0\u00a0 Delta Municipal Supply represents Neptune AMI Meters, and staff\u2019s consideration was based on many different points, some of which were noted as: the low cost provider; favorable management team; integration with JWSC\u2019s billing system (a key aspect); meter accuracy and mechanical register on the smaller meters for customer confidence in readings for billing; the meters have brass or at least metal threads; network as a service which is a radio network sending data back to JWSC; provider maintains the network; software as a service whereby the data is housed on their server which benefits JWSC by not having to purchase more servers to hold the enormous amount of data; the ability to read the data at the office on the computer which limits the trucks and staff needed on the road to read the meters; and a leak report is generated each morning giving the ability to report to customers on the same day which means less water loss for the system and less cost for the customer.\u00a0 Mr. Burroughs responded to and discussed the many questions the Committee had regarding the type of meters, registers, costs, warranty, battery life, backflow preventers, network, installation, contract details, budget, etc.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend that the full Commission review and approve authorization of the Executive Director to move forward in negotiations with Delta Municipal Supply Company for AMI and MDMS products and services for a five-year program integration to serve the meter reading needs of the JWSC.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Annual Water Audit<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
Mr. Donaghy provided a copy of the Annual Water Audit for the Calendar Year of 2019 to the Committee.\u00a0 He explained that the JWSC is required to submit an Annual Water Audit to the Georgia EPD by March 1st<\/sup> of each year.\u00a0 The report is in the national AWWA format and is presented by means of completing the Reporting Worksheet in the AWWA Water Audit Software.\u00a0 Copies of the Reporting Worksheet and Performance Indicators for each of the JWSC\u2019s reporting districts were included in the packet provided to the Committee. \u00a0Mr. Donaghy explained the data and calculations within the worksheet, and provided responses and discussion for the questions the Committee asked.<\/p>\n\n- Pump Station 4021 Rehab Update<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs reported that bids had been received on the Pump Station 4021 Project and that the bids came back at higher than expected and outside of budget.\u00a0 Staff is currently working with the apparent low bidder to consider what can be removed from the scope of the project in order to get closer to the budgeted amount.\u00a0 Mr. Burroughs noted that when the project was originally scoped, staff had a plan in place to reuse the existing electrical panels and maintain the duplex set-up.\u00a0 As the project went forward it became a triplex station with new panels.\u00a0 Staff is looking at going back closer to the original scope and eliminating some of the overages in that project.\u00a0 It was not expected that some of Georgia Power\u2019s assets would need to be relocated, therefore this was not included in the original estimate and added to the cost.<\/p>\n
\n- SPLOST North Mainland Phase 3 Pump Stations Update <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that bids have been received on the SPLOST North Mainland Phase 3 Pump Station Project for PS4036 and 4035.\u00a0 These pump stations receive the flow from the Harry Driggers Blvd. area.\u00a0 PS4036 is located at the end of B&W Grade Road beside the canal, and PS4035 is located on Ross Road.\u00a0 Mr. Burroughs provided that the bids came in higher than estimated, but the scope will be reviewed for any deductions that can be made in order to be closer to budget.\u00a0 This is expected to be presented again at the next Facilities Committee Meeting.\u00a0 The force main portion of the Project is expected to be advertised in mid-April.\u00a0\u00a0<\/strong><\/p>\n\n- WPCF Plant Flows Report<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided the discussion on plant flows report for all three wastewater treatment plants, Academy Creek, Dunbar and Southport during the month of February 2020.\u00a0 The numbers and percentages for various influent and effluent concentration levels reported for the three plants were all within permit limits.\u00a0 This indicates that are all three plants are operating well within permit.\u00a0<\/strong><\/p>\n\n- Project Report<\/strong> \u2013 A. Burroughs \/ T. Kline<\/li>\n<\/ol>\n
Mr. Burroughs and Mr. Kline presented the current project report containing the financial data as of February 29, 2020 to the Committee.\u00a0 Commissioner Duncan requested an overview be presented when the St. Simons Island Roundabout Project is started.\u00a0 JWSC\u2019s water and sewer portion is at the front end of the Project and must be completed first.<\/p>\n
There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:14 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, March 18, 2020 at 1:00 p.m. in the Commission Meeting Room. Facilities Committee Minutes 3-18-20 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[20],"tags":[],"class_list":["post-15832","post","type-post","status-publish","format-standard","hentry","category-facilities-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/15832","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=15832"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/15832\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=15832"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=15832"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=15832"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}