{"id":18551,"date":"2020-07-21T11:05:57","date_gmt":"2020-07-21T15:05:57","guid":{"rendered":""},"modified":"2020-07-21T11:05:57","modified_gmt":"2020-07-21T15:05:57","slug":"facilities-committee-meeting-minutes-wednesday-june-17-2020","status":"publish","type":"post","link":"https:\/\/www.goldenisleslepc.org\/?p=18551","title":{"rendered":"Facilities Committee Meeting Minutes – Wednesday, June 17, 2020"},"content":{"rendered":"

For your consideration, please read the minutes from the Facilities Committee Meeting that was held on Wednesday, June 17, 2020 at 1:00 p.m. in the Commission Meeting Room.<\/p>\n

Facilities Committee Minutes 6-17-20 with Attachments<\/a><\/p>\n

To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n

<\/p>\n

Brunswick-Glynn County Joint Water & Sewer Commission<\/strong><\/p>\n

1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\n

Commission Meeting Room<\/strong><\/p>\n

Wednesday, June 17, 2020 at 1:00 PM<\/strong>\u00a0<\/strong><\/p>\n

FACILITIES COMMITTEE MINUTES<\/strong><\/h2>\n

PRESENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\n

Ben Turnipseed, Chairman<\/strong><\/p>\n

Bob Duncan, Commissioner<\/strong><\/p>\n

Charles Cook, Commissioner<\/strong><\/p>\n

Andrew Burroughs, Executive Director<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

ALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

Donald Elliott, Commissioner<\/strong><\/p>\n

Charlie Dorminy, Legal Counsel, H.B.S.<\/strong><\/p>\n

Todd Kline, Director of Engineering<\/strong><\/p>\n

LaDonnah Roberts, Deputy Director<\/strong><\/p>\n

Ellis Zettler, Asset Management Manager <\/strong><\/p>\n

Janice Meridith, Exec. Commission Administrator<\/strong><\/p>\n

MEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

Pamela Permar-Shierling, The Islander<\/strong><\/p>\n

Chairman Turnipseed called the meeting to order at 1:00 PM.<\/p>\n

Chairman Turnipseed provided the invocation.<\/p>\n

PUBLIC COMMENT PERIOD<\/strong><\/p>\n

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.<\/p>\n

APPROVAL<\/strong><\/p>\n

    \n
  1. Minutes from Facilities Committee Meeting May 20, 2020 <\/strong><\/li>\n<\/ol>\n

    Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the Facilities Committee Meeting held on May 20, 2020.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n

      \n
    1. Infrastructure Dedication Pump Station 4062 <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n

      Mr, Kline provided that this was a parcel or property dedication of Pump Station 4062, which is a simple transfer of ownership of the parcel to the JWSC from the property owner of record Driggers Homes.\u00a0 The owner provided a Quit Claim for the transfer.<\/p>\n

      Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend that the full Commission review and approve the documents supporting the transfer of ownership for the parcel located at 310 Crispen Blvd. (aka. Pump Station 4062) for public ownership, operation, and maintenance.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n

        \n
      1. Pump Station 4003 Contract Award <\/strong>\u00a0\u2013 A. Burroughs<\/li>\n<\/ol>\n

        Mr. Burroughs provided that this is the contract award for the SPLOST Project for the City of Brunswick Pump Station 4003 which is located on \u201cK\u201d Street.\u00a0 This station was built in the 1960\u2019s and is in need of some significant rehab.\u00a0 As part of this Project includes a new wet well, new pumps, an odor control system, and some small sections of gravity main to relocate the influent point.\u00a0 Five bids were received on the Project, with the low bidder being Petticoat-Schmitt Civil Contractors out of Jacksonville, Florida at a cost of $1.99M.\u00a0 This bid is under the budget from the SPLOST Project.\u00a0 Mr. Burroughs noted that originally when this Project was scoped staff had discussed installing gravity sewer down Reynolds Street to eliminate this pump station.\u00a0 Staff has spoken with some local contractors and were told that to complete the Project in that way would have cost from $6M to $10M and likely would have taken at least 2 years to complete.\u00a0 By scoping the Project as it is now, JWSC has saved a substantial amount of money on this Project which has a 240 day construction time.\u00a0 Mr. Burroughs provided that the bids were spaced out which was due to the cost of installing the wet well, however staff has contacted Petticoat-Schmitt and confirmed that their numbers are good and that they are ready to move forward.<\/p>\n

        Commissioner Cook asked if JWSC has used this contractor before, and Mr. Burroughs responded that JWSC has not but has spoken to a few of the consultants who have used them on their projects and they advised that they would be happy to recommend Petticoat-Schmitt for this work.\u00a0 He also provided that a recommendation letter from Chris Burke at Hussey Gay Bell was included recommending this Project be awarded to Petticoat-Schmitt.<\/p>\n

        Chairman Turnipseed asked Mr. Burroughs to explain the alternate bid item.\u00a0 Mr. Burroughs stated that as part of the odor control system to be put in, a specific brand of odor control system, BIORIM was specified but an alternate odor control system by BIOAIR was approved as they are essentially the same.\u00a0 The bids came back with those 2 items priced within a couple thousand dollars of each other.\u00a0 Since the base bid BIORIM was $2,000 cheaper staff recommended going with the base bid and not the alternate.<\/p>\n

        Chairman Turnipseed noted that this was a lump sum contract with just the last 2 items as allowances.\u00a0 Mr. Burroughs replied yes, there was some minimum on filling the wet well and on the 55 feet of sewer, but the vast majority was lump sum.<\/p>\n

        Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend awarding the contract for Lift Station 4003 Upgrades 2016 SPLOST Project No. 703 to Petticoat-Schmitt Civil Contractors, Inc., in the amount of $1,998,690.00.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n

          \n
        1. Coastal Club Revised Comprehensive Agreement<\/strong> \u2013 C. Dorminy<\/li>\n<\/ol>\n

          Mr. Dorminy explained this this is the Coastal Club Amended and Restated Comprehensive Agreement, which is the same as was presented in May when the JWSC requested revisions to the proposed Amendment.\u00a0 A small committee of 3 Commissioners and staff met with the Developer\u2019s representatives to discuss the alternatives.\u00a0 After that meeting, the Amended Agreement was revised to be in accordance with the recommendations from that committee.\u00a0 Mr. Dorminy briefly reviewed the changes made.\u00a0 The scope of the Projects have slightly changed which Mr. Burroughs will explain, and this was no longer including a wet well.\u00a0 Regarding transferability of the credited amount that was included in the revised Agreement and allows a transfer of the credited amount to another company owned by the Developer; the ability to transfer or sign the credit will expire in 3 years from the date they received the credit; and also liquidated damages were included along with a schedule and any liquidated damages would come off of that credited amount and any excess would be payable by the Developer. \u00a0The liquidated damages will be $2,500 per day.\u00a0 Another change is Projects 1 and 2 must be completed prior to the JWSC approving any Certificates of Occupancy for the Development.\u00a0 The Developer has to submit all documents needed to complete the bid package for Project 3 by September 1, 2020, and they must achieve substantial completion of Project 3 before February 1st<\/sup> or 6 months after selection of the contractor.\u00a0 The JWSC is going to bid Project 3 and award the contract, and then the Developer will do the Project.<\/p>\n

          Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee forward the Amended and Restated Comprehensive Agreement with Hillpointe Residential, LLC to the full Commission with recommendation for approval.<\/u><\/p>\n

          Commissioner Cook asked Mr. Dorminy to define \u201csubstantially complete.\u201d\u00a0 Mr. Burroughs commented that substantially complete is the ability to actually pump the water necessary; there may be site dressing issues or painting or something that needs to be done above ground but the water will flow as designed.\u00a0 Mr. Dorminy added that the definition within the Agreement is the time at which the Project has progressed to the point where the Project is sufficiently complete in accordance with the final engineering plans so the Project can be utilized for the purpose for which it was intended.<\/p>\n

          Chairman Turnipseed asked where the last revisions were made in the Comprehensive Agreement, what the Developer is going to be paying for without JWSC\u2019s involvement, and what the Developer is paying for that JWSC is handling.\u00a0 Mr. Burroughs provided that the scope was on page 4; the Developer is currently underway with Project 1 and doing the PVC force main at the time to Pump Station 4059 which is the upstream station directly across from the Development; downstream Project 2 at Pump Station 4056 they will be installing new pumps and panels in order to handle the flow capacity necessary; and Project 3 will have to be bid out as it originally to have a new wet well, however the scope was changed to install larger pumps capable of handling that flow instead of doing the flow attenuation in the wet well.\u00a0 He further noted that Project 3 will be bid out per JWSC Standards and the Developer will manage the Project with the low responsible bidder.\u00a0 The Developer will be managing the contract and paying for the construction.<\/p>\n

          Motion carried 3-0-0.<\/u><\/p>\n

          DISCUSSION<\/strong><\/p>\n

            \n
          1. Asset Management Update <\/strong>\u2013 E. Zettler<\/li>\n<\/ol>\n

            Mr. Zettler presented the quarterly Asset Management Update to the Committee.\u00a0 He referred the Commissioners to a report he had prepared that included visual graphs for their review.\u00a0 \u00a0The larger items that have been focused on and progress made on were discussed with the first being that 100% of the water distribution mains and gravity mains in the sewer system have all been analyzed and have all received a consequence of failure grade and about 70% have received a probability of failure grade.\u00a0 Mr. Zettler explained that these grades are used to score assets as far as pipe and other parts to prioritize their need for repair or identify what the possibility is for failure.\u00a0 The higher the score the higher the priority.\u00a0 This project included over 8,000 gravity mains, 1,500 force mains, 13,000 water mains, 186 pump stations, and 12 wells were all graded upon criteria that was decided on by NASCO scoring or by a committee of staff.\u00a0 Mr. Zettler then discussed another priority of the Asset Maintenance Program which was to ensure the WWTP and SPM Department\u2019s vertical hierarchy was reorganized into a more coherent product that produced better data for analysis.\u00a0 The pie chart graphs on page 2 were referenced and he briefly reviewed those noting the changes in preventative maintenance and system maintenance and repair.\u00a0 The AM Program was tasked with monitoring and fostering a shift from reactive maintenance to preventative maintenance within all departments.\u00a0 The progress that is being made with warehouse inventory and rolling stock was also highlighted, as well as future implementations for improvements.\u00a0<\/strong><\/p>\n

              \n
            1. WPCF Plant Flows<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n

              Mr. Burroughs presented the Water Pollution Control Plants\u2019 Flows report to the Committee.\u00a0 The flows at Academy Creek were significantly lower than they have been in the past.\u00a0 He noted that the effluent flows were at 6 MGD.\u00a0 The work that staff has been doing on the SPLOST Phase II with the lining project and the manhole rehab in addition to the work that has been done to correct issues found during the Smoke Testing Project have all resulted in less flows at the plants.\u00a0 Mr. Burroughs provided that the BOD and TSS levels were a bit higher due to there being less influent water for dilution. After briefly reviewing the graph for Academy Creek, he directed the Committee to the report for Dunbar Creek Plant and provided highlights for that plant as well as Southport.\u00a0<\/strong><\/p>\n

                \n
              1. Project Report<\/strong> \u2013 A. Burroughs \/ T. Kline<\/li>\n<\/ol>\n

                Mr. Kline presented an update on the following projects:<\/p>\n

                SR99<\/u> \u2013 Project is complete<\/p>\n

                Ridgewood WPF<\/u> – moving along ahead of schedule, completion expected 12\/13\/20<\/p>\n

                North Mainland Sewer Improvements<\/u> \u2013 In progress working with contractor to complete.\u00a0 This is on Whitlock St. \u2013 completion expected to have been 2\/29\/20 \u2013 Under liquidated damages at $1,000 per day. Updated schedule is mid-July 2020.<\/p>\n

                PS 4035\/4036 Upgrades <\/u>\u2013 Revision of design is in progress as well as force main extension.\u00a0 Survey is complete.\u00a0 Are working on the redesign of the gravity main.<\/p>\n

                Pump Station 4003<\/u> \u2013 Discussed in today\u2019s meeting with a recommendation of award.<\/p>\n

                Canal Road to Glynco 12-inch water main loops are raised complete.\u00a0 Beginning with in-house design for that water extension and will be performed with construction in-house.\u00a0 Expected completion October 2020.<\/p>\n

                Magnolia Water Improvements<\/u> \u2013 Currently have MOU with City to facilitate the water on the Magnolia Project.\u00a0 Currently in discussion, City has indicated that they are ready to move forward with awarding that project and discussions are in the works with JWSC to determine if to move forward with the water portion.<\/p>\n

                L Street Improvements<\/u> \u2013 City Engineer indicated that there is still some striping and other small items left to complete the roadway improvement portion of Phase 1 from MLK to Goodyear, with hope that this section will be open within about a week to traffic.\u00a0 The water section is being installed from Goodyear to Pinova\u2019s entrance at this time.<\/p>\n

                SR27 Resurfacing<\/u> \u2013 Project is complete.\u00a0 Punchlist items and last few remaining items should be completed as well.<\/p>\n

                Pump Station 4021<\/u> \u2013 Redesign drawings in review with possible additional revisions to reach the most efficient and most cost effective design.<\/p>\n

                4105-4107 Basin Expansion Force Main Reroute <\/u>\u2013 Survey has been completed and 4107 plans submitted and staff has made suggested revisions.\u00a0 4105 is in same process.\u00a0 Railroad permitting issues still being worked out.<\/p>\n

                Altama Avenue CIPP and Sea Palms CIPP<\/u> \u2013 Lining work is in progress at Sea Palms and County expects to do the paving in July after lining is complete.<\/p>\n

                Coastal Club<\/u> \u2013 Contractor is installing force main at this time on Project 1 of 3, and pumps on order for PS4056.<\/p>\n

                Academy Creek Roof Repair<\/u> \u2013 Punchlist items are still outstanding, project is essentially complete.<\/p>\n

                Bergen Woods Offsite Force Main Improvements<\/u> \u2013 Project is tied to an onsite apartment complex development, and are working on some internal issues.<\/p>\n

                Demere Eastbeach Roundabout<\/u> – Good progress has been made.\u00a0 County expects to have roadway passable before July 4.\u00a0 Water tie in has been done.<\/p>\n

                Oak Grove Force Main<\/u> \u2013 Nothing new to report.<\/p>\n

                ARCO Area Water & Sewer Extension <\/u>\u2013 Bids on the design have been received and are under evaluation by the evaluation team.\u00a0 8 proposals were received.<\/p>\n

                Master Plan Update<\/u> \u2013 Ready to move forward.\u00a0 Kickoff meeting the next morning at 10:00 a.m.<\/p>\n

                Tillman Water Line Replacement<\/u> \u2013 Water Distribution is working to get that water main connected to \u201cL\u201d Street segment down to the water tank in that same area.<\/p>\n

                  \n
                1. Project Report cont.<\/strong><\/li>\n<\/ol>\n

                  Mr. Burroughs presented an update on the following projects:<\/p>\n

                  FEMA Generator Project<\/u> \u2013 No word yet on the generators from FEMA on that grant, however they did receive the go forth on the transfer switches.<\/p>\n

                  Academy Creek Oxygen Project<\/u> \u2013 Was completed on June 1 and will come off of the report next month.<\/p>\n

                  Water Pollution Control at Academy Creek <\/u>\u2013 100% design completion and bid package prepared with advertising for pre-qualified contractors to be placed on the next day.<\/p>\n

                  Brockington<\/u> \u2013 Complete. Awaiting invoicing.<\/p>\n

                  PS4118 & 4119 Upgrade Project<\/u> \u2013 In house project. Have received the pumps, rails, bases, and interior piping. Panels are to be picked up this week.\u00a0 Awaiting Georgia Power to relocate their incoming line to that station.<\/p>\n

                  Mr. Burroughs then presented the Earned Value Analysis Report<\/u>.<\/p>\n

                  There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:19 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"

                  For your consideration, please read the minutes from the Facilities Committee Meeting that was held on Wednesday, June 17, 2020 at 1:00 p.m. in the Commission Meeting Room. Facilities Committee Minutes 6-17-20 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[20],"tags":[],"class_list":["post-18551","post","type-post","status-publish","format-standard","hentry","category-facilities-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/18551","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=18551"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/18551\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=18551"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=18551"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=18551"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}