\n<\/span><\/p>\nPRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Dale Provenzano, Chairman<\/p>\n
Thomas A. Boland, Commissioner<\/p>\n
John A. Cason, III, City Commissioner<\/p>\n
Sandra J. Dean, Commissioner<\/p>\n
Donald M. Elliott, Commissioner<\/p>\n
David H. Ford, Commissioner<\/p>\n
Ronald E. Perry, Commissioner<\/p>\n
ALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Stephen A. Swan, Executive Director<\/p>\n
John D. Donaghy, Director of Administration<\/p>\n
Desiree E. Watson, JWSC Attorney<\/p>\n
Barbara Rogers, JWSC Clerk<\/p>\n
Chairman Provenzano called the meeting to order.\u00a0 The Chairman requested the agenda order \u00a0\u00a0 be changed.<\/p>\n
1.\u00a0 City Works Integration Update \u2013 John Donaghy<\/p>\n
Mr. Donaghy handed out a draft implementation plan from the Jones Edmunds Company that \u00a0\u00a0\u00a0\u00a0 will be integrating the various software programs, Cityworks, GIS, WaterGEMS and \u00a0 SewerGEMS, and Innoprise into one seamless program for the JWSC.\u00a0 This will eliminate \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 duplication of data entry and allow tracking of work orders, inventory, labor costs, preventative \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 maintenance and modeling.\u00a0 Commissioners discussed the need for adequate training of the \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 end users and disaster recovery off site backup of the data.<\/p>\n
2.\u00a0 Capital Tap Fee Calculations \u2013 Andy Burnham<\/p>\n
Mr. Burnham stated that the JWSC should be in a good position to calculate capital tap fees \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 once \u00a0\u00a0 the Master Plan has been updated.\u00a0 The last Master Plan was based on greater growth \u00a0\u00a0 and required escalated expansion of the system.\u00a0 Capital tap fees should cover the impact \u00a0\u00a0\u00a0\u00a0\u00a0 cost and once connected the customer would pay operating and debt costs.\u00a0 Mr. Burnham \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 stated that not all debt funded expansion but also covered repair and replacements costs.\u00a0 Capital fees cover the impact to the system and future expansion, operational fees cover the costs associated with the physical connection to the system.<\/p>\n
Chairman Provenzano stated that currently the Capital Tap Fees are reduced by fifty (50) percent and questioned what information the Commission would need to make the determination to reinstate the full fees or continue with the 50% reduction.\u00a0 Commissioner Boland recommended that the Commission address the issue once this portion of the Master Plan is completed prior to implementing next year\u2019s budget.<\/p>\n
Commissioners discussed they would need to know when they can commit to system expansion, they need to know how many potential customers could be added to the system and costs of expansion in order to calculate payback.<\/p>\n
Commissioners asked staff to prepare language to allow for hardship financing of capital tap fees.<\/p>\n
3.\u00a0 REU Discussion \u2013 Andy Burnham<\/p>\n
Steve Swan stated that out of approximately 1500 customers 23 have requested additional information and only two customers have requested and received adjustments.\u00a0 Two areas have been identified that need review: fast food versus full service restaurants and semi-private pools, such as those owned by homeowner associations.\u00a0 After a short discussion, Commissioners requested staff to evaluate the issue and come back to the Commission with a recommendation and draft amendment to the Rate Resolution.<\/p>\n
4.\u00a0 JWSC Project List Review \u2013 Steve Swan<\/p>\n
Mr. Swan distributed a current list of JWSC projects to Commissioners and reviewed the status of each.\u00a0 Commissioners questioned the actual cost over budget on many projects.\u00a0\u00a0\u00a0 It was noted the time between the engineering projections and start of actual construction may contribute to the cost overages.\u00a0 Commissioners requested the date the project was approved and actual construction start date added to each project along with the cost of materials.\u00a0 Mr. Swan stated currently the JWSC in-house construction crews are working on emergency repairs only.<\/p>\n
Break<\/p>\n
5.\u00a0 Carl Vinson Study Discussion \u2013 Steve Swan<\/p>\n
Commissioner Boland stated the Human Resource Committee has reviewed the Carl Vinson Study and their recommendation of an in-house human resources position to handle the day-to-day activity, risk management and training.\u00a0 Mr. Swan stated that the staff at Teamwork Services is not dedicated to JWSC full time and is at times unavailable.\u00a0 He stated he would like to see more interaction between Teamwork Services and the department heads.\u00a0 Commissioner Perry requested the Commission would need to see numbers and Commissioner Cason stated the Human Resources Committee is researching costs and benefits.<\/p>\n
EXECUTIVE SESSION<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Boland to close the special called meeting and adjourn to executive session to discuss potential litigation.\u00a0 Motion carried 7-0-0.<\/p>\n
Back in Session.\u00a0 Discussion only, no action taken.<\/p>\n
As requested by Chairman Provenzano, Mrs. Watson JWSC Legal Counsel, distributed legal costs through August 2014.<\/p>\n
There being no additional business to bring before the Commission, Chairman Provenzano adjourned the meeting.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Special Called Meeting from September 25, 2014: BGJWSC_Special_Called_Meeting_Minutes_September_25,_2014 To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[13],"tags":[],"class_list":["post-2076","post","type-post","status-publish","format-standard","hentry","category-special-called-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2076","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2076"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2076\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2076"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2076"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2076"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}