Facilities Committee Minutes 9-16-20 with Attachments<\/a><\/p>\nTo read the minutes please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, September 16, 2020 at 1:00 PM<\/strong>\u00a0<\/strong><\/p>\nFACILITIES COMMITTEE MINUTES<\/strong><\/h2>\nPRESENT: \u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBen Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Commissioner<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director <\/strong><\/p>\nALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nCharlie Dorminy, HBS Legal Counsel<\/strong><\/p>\n\u00a0LaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\n\u00a0Pam Crosby, Director of Procurement<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nNone Present<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 1:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nThere being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from Facilities Committee Meeting August 19, 2020 <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Meeting held on August 19, 2020.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Easement and Infrastructure Dedications <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Mr. Kline commented that this dedication was for a group combined into one memo.\u00a0 The group of dedications includes:<\/p>\n
\n- PS 4059 \u2013 3058 Old Cypress Mill Road \/ Millcrest<\/li>\n
- PS 4016 \u2013 City of Brunswick \u2013 Oak Park Subdivision, Norman Street<\/li>\n
- PS 4031 \u2013 City of Brunswick \u2013 1200 Glynn Ave (near Marshside Grill)<\/li>\n
- Elevated Storage Tank \u2013 City of Brunswick @ Prince \/ MLK<\/li>\n
- PS 3129 \u2013 Satilla Sands<\/li>\n
- Coastal Club Apartments \u2013 Dedication and Satellite Agreement<\/li>\n<\/ul>\n
Mr. Kline briefly described each set of documentation provided for every dedication in this grouping.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend that the full Commission review and approve the documents supporting the acceptance of infrastructure for the properties described herein as public for ownership, operation, and maintenance.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Contract Award Pump Station 4021<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that there were three (3) bids received on the original IFB, all of which came in significantly higher than the budget.\u00a0 He commented that a good portion of the excess was necessary to pour a new valve vault that needed to be upsized.\u00a0 After reviewing the bids, staff reworked the scope of work, reduced the scope for the contractor, and placed the project out for re-bid.\u00a0 The items removed from the scope of work for bid will be completed by JWSC in-house staff.\u00a0 After the project was re-bid, three (3) bids were received of which the apparent low bid was provided by Southern Civil, LLC in the amount of $447,991.00.\u00a0 Mr. Burroughs commented that this pump station is the one located near Sonic on Altama Avenue, which is a very tight site.\u00a0 With the project costing more than the budgeted amount, staff must also request additional funding to cover the cost.\u00a0 Mr. Burroughs highlighted the items that will be involved in the rehab of this pump station.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend awarding the contract for Pump Station 4021 Rehabilitation and Upgrades to Southern Civil, LLC in the amount of $447,991.00.<\/u><\/p>\n
Commissioner Elliott asked if JWSC has worked with Southern Civil previously.\u00a0 Mr. Burroughs advised that they are the current contractor for the Ridgewood Water Production Facility, and they have done other work for JWSC in the past.<\/p>\n
Motion carried 3-0-0.<\/u><\/p>\n
Mr. Burroughs then gave a brief overview of pump station operations for the Commissioners to have a better understanding.\u00a0 He provided a visual presentation which covered: types of pump and lift stations, details of how a pump station works, components of a pump, submersible pumps, etc.<\/p>\n
\n- Contract Award Project 906 Academy Creek WPCF Rehab Project<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that the proposals for this project were received the week before.\u00a0 Four (4) firms out of the five (5) originally pre-qualified submitted bids.\u00a0 A pre-bid site visit was held on August 6, 2020 with representatives from all five (5) of the pre-qualified firms in attendance.\u00a0 Bids were submitted to JWSC on Wednesday, September 9, 2020.\u00a0 After receiving bids from the four (4) firms, staff reviewed the pricing on the alternate items and recommended moving forward with the Base Bid, Alternate 1, Alternate 2, Alternate 3, and Alternate 5.\u00a0 The overall low-bid was submitted by Ruby-Collins, Inc. in the amount of $10,139,000.00.\u00a0 Staff determined that this bid is reasonable and acceptable, and is in line with the cost estimate prepared by the design engineering firm Goodwyn Mills Cawood (GMC).\u00a0\u00a0 Mr. Burroughs explained what was involved with the Base Bid and the four (4) Alternates recommended to move forward with.\u00a0 Included in the package, Mr. Burroughs provided the Commissioners with a copy of the Goodwyn Mills Cawood Letter of Award Recommendation and the Certified Detailed Bid Tab as prepared by GMC.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend awarding the contract for the Academy Creek WPCF Rehab Project \u2013 Project No. 906 to Ruby-Collins, Inc., in the amount of $10,139,000.00.<\/u><\/p>\n
Chairman Turnipseed advised that funding will come from SPLOST V funds and from the GEFA Loan.<\/p>\n
Motion carried 3-0-0.<\/u><\/p>\n\n- Funding of Magnolia Park S\/D Water System Improvements<\/strong> \u2013 C. Dorminy<\/li>\n<\/ol>\n
Mr. Dorminy recalled for the Commissioners that the City of Brunswick (COB) is constructing roadway and drainage improvements within Magnolia Park Subdivision.\u00a0 He advised that the COB has negotiated pricing with their apparent low bidder resulting in a JWSC total contribution of not to exceed $1.65M plus temporary road patching for a total of $1,781,261.00.\u00a0 Additionally, the JWSC and City entered into an Intergovernmental Agreement (IGA) for engineering services for the Magnolia Park improvements in April 2018. That IGA provided for a 50\/50 split of engineering services costs up to a total of $117,050.00.\u00a0 The JWSC amount needs to be increased to account for additional construction phase engineering services to include $30,000.00 of anticipated costs pursuant to the attached Construction Phase Services Proposal dated August 13, 2020.\u00a0 Mr. Dorminy then reviewed and explained the attached IGA, exhibits, and documents.\u00a0 The IGA also provides that the JWSC will bear any costs associated with enforcing its part of the Georgia Asphalt contract, including enforcing liquidated damages provisions for the water project timeline.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn County Joint Water and Sewer Commission Facilities Committee forward to the full Commission the Intergovernmental Agreement with the City of Brunswick for JWSC-requested water system improvements associated with the Magnolia Park Subdivision Project with a not to exceed contribution amount of $1,781,261.00 with a recommendation for approval.<\/u><\/p>\n
Chairman Turnipseed asked about the unit prices on the original Exhibit \u201cB\u201d as compared with the revised Exhibit \u201cB\u201d within the IGA.<\/p>\n
Motion carried 3-0-0.<\/u><\/p>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to further move that the Brunswick-Glynn County Joint Water and Sewer Commission Facilities Committee forward to the full Commission with a recommendation for approval the expenditure of $30,000 for additional construction phase engineering services in accordance with the Construction Phase Services Proposal dated August 13, 2020.<\/u><\/p>\n
Chairman Turnipseed questioned if the engineer had the Construction Phase Services in the original bid, and Mr. Kline responded that some of the costs were provided, and the remaining were provided in unit costs.<\/p>\n
Motion carried 3-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Wastewater Flow Reports<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.\u00a0 Starting with Academy Creek, he noted that there were some testing issues providing high numbers as compared to the permit requirements.\u00a0 He commented that once sample numbers are recorded, they must stay and cannot be changed.\u00a0 After a brief discussion on several details, Mr. Burroughs moved on to review the flow reports for the Dunbar and Southport Plants.\u00a0 Overall, all plants are operating well within permit limits.\u00a0<\/strong><\/p>\n\n- Project Report<\/strong> \u2013 A. Burroughs \/ T. Kline<\/li>\n<\/ol>\n
Mr. Kline then gave an update on the following including some photographs of the project sites:\u00a0 Project 417 \u2013 Ridgewood Water Production Facility; Project 702 \u2013 North Mainland Sewer Improvements; Project 704 \u2013 Canal Road to Glynco 12-inch Water Main Loop; Project 801 \u2013 FEMA Hazard Mitigation \u2013 Academy Creek; Project 805 \u2013 L Street Water Improvements; Project 2002 Altama Avenue CIPP; Project 2003 \u2013 Sea Palms CIPP; Project 2005 Coastal Club Apts. Offsite PS & FM Improvements; Project 2007 \u2013 Bergen Woods Offsite Force Main Improvements; Project 2016 \u2013 Arco Area Water and Sewer Extension; Project 2021 Galvanized Replacements; Project 2022 \u2013 PS4118\/4119 Upgrades; and Project 2024 \u2013 Master Plan Update. \u00a0\u00a0Mr. Burroughs completed the Project Report update on the remaining projects.\u00a0 Mr. Burroughs and Mr. Kline also provided a Gantt Chart indicating the project timelines, as well as an Earned Value Analysis for the Capital Projects.<\/p>\n
Mrs. Roberts provided an update on Project 2018 – Meter Replacement Program.\u00a0 She displayed the \u201cNeptune 360 Demo\u201d which is to be used as an internal tool only and is not the same as customer software and what they will see on their phone and PC.\u00a0 Mrs. Roberts explained the dashboard to the Commissioners, and noted that the software has many uses and the dashboard has many features.\u00a0 The 250 (actual 262) new meters were installed in two (2) routes\/locations:\u00a0 North Mainland and St. Simons Island.<\/p>\n
There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:30 p.m.<\/p>\n
<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, September 16, 2020 at 1:00 p.m. in the Commission Meeting Room. Facilities Committee Minutes 9-16-20 with Attachments To read the minutes please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[20],"tags":[],"class_list":["post-20992","post","type-post","status-publish","format-standard","hentry","category-facilities-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/20992","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=20992"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/20992\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=20992"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=20992"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=20992"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}