Island Townhouse Association<\/u><\/strong><\/p>\nMrs. Roberts stated that according to the Glynn County Ordinances JWSC does have the opportunity to offer a leak adjustment to our customers who have experienced a physical leak in their system.\u00a0 We establish a base line of what their average bill is by looking at the previous 12 months of the customer\u2019s billing.\u00a0 The customer is responsible for one-half (1\/2) of the excess above the average normal usage.\u00a0 She added that any leak adjustment totaling over $2,000 is required to be approved by the Commission.\u00a0 Staff determined that the leak adjustment for the Island Townhouse Association would be in the amount of $16,160.19.<\/p>\n
Mr. Burroughs stated that the County Ordinances allow for a two (2) month leak adjustment.\u00a0 This was an extended leak.\u00a0 The existing set-up for the Island Townhouses has their meter across the road, a private service line underneath the road at the new roundabout being built by Glynn County.\u00a0 They had to do ground penetrating radar and quite a lot of work including parking lot repair and repaired the water main leak which was adjacent to a storm drain.\u00a0 Mr. Burroughs said that Island Townhouse Association requested that JWSC look at their cost associated with this leak issue.\u00a0 If a four (4) month leak adjustment was done (which is how long it took for this leak to be repaired), the adjustment would have been larger and the late fees would be higher.\u00a0 According to the plumbing contractor, the repair cost was out of the normal repair bills seen for a leak adjustment.\u00a0 Mr. Burroughs stated that his recommendation is to give a leak adjustment in the amount of $31,939.81; there will still be a balance remaining on their bill in the $17,000 range, and will require a payment arrangement to move forward and get that back due amount paid down.<\/p>\n
Commissioner Stephens asked what the value of the lost water for those four (4) months; is it the $16, 159 or is that amount for two (2) months?\u00a0 Mr. Burroughs replied that the $16,159 is for half of the usage charges for four (4) months that was above their normal bill.\u00a0 Due to the nature and size of the leak, the length of time to locate it, and the time to repair this particularly extensive leak, a four (4) month rather than a two (2) month adjustment is recommended.\u00a0 Commissioner Elliott explained that Demere Road is there; the meter is on the west side of Demere; the apartment complex is on the east side of Demere Road; the owner had no way of knowing it was on Demere; and this is the location where the East Beach Roundabout is being constructed.\u00a0 Commissioner Elliott went to the location to see why this was such a big leak.\u00a0 It appeared that the movement of the construction had probably fractured the water line, so the owner had no idea that he had a leak for some time, and to repair the road, the parking lot and all which costed $14,000, also he had to find the leak to begin with.\u00a0 He noted the amount of the adjustment was good.\u00a0 Commissioner Stephens asked if the leak was under the public road, and Commissioner Elliott replied yes.\u00a0 Commissioner Duncan mentioned that this seemed like a legacy issue from when it was first put in thirty (30) plus years ago across from the public right of way which is the portion that became a private entity.\u00a0 Chairman Turnipseed asked if the meter will be moved, and Mr. Burroughs replied yes, it will be moved across the road.\u00a0 Commissioner Stephens commented as to whether the leak was under the parking lot or under the road and the two being different, and he asked if a map was available.\u00a0 Commissioner Elliott added that the parking lot and the road seemed to butt up against each other.\u00a0 Mr. Savino, the plumbing contractor, said that the leak was essentially on the edge of the road area, but it is difficult to say exactly where the road begins and the parking lot ends.\u00a0 Ground penetrating radar was used to locate, and what was found was that the water main was drilled through the storm drain.\u00a0 Mr. Savino noted that the vibrations from moving construction equipment likely caused this.<\/p>\n
Commissioner Stephens said that his vote would be to approve the leak adjustment and table the contractor fees until a better understanding was reached.\u00a0 He also commented that it sets a precedence that every time someone has a leak to approve the contractor\u2019s fee to repair it.\u00a0 The concern was if the leak was on private property or not, which should only take a couple of days to confirm.\u00a0 Commissioner Stephens expressed that he would like more information to fully understand the scope before approving the $14,000 and setting a precedence.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to move that the Finance Committee recommend approval of the leak adjustment in the amount of $31,939.81 to the account of the Island Townhouse Association, and to forward this item to the full Commission.<\/u>\u00a0<\/u><\/p>\n
Commissioner Elliott requested a map for the full Commission Meeting to show the details of the location of the leak.\u00a0 Commissioner Stephens commented that he definitely was for the first half of the leak adjustment and wasn\u2019t saying he was against the second half, but he just wanted more information regarding the location of the leak before he approved the second half.<\/p>\n
\u00a0Motion carried 2-1-0.\u00a0 (Commissioner Duncan and Commissioner Elliott voted yes, in favor.\u00a0 Commissioner Stephens voted no, against.)<\/u><\/p>\n
KB Brunswick Hotel, LLC<\/u><\/strong><\/p>\nMr. Burroughs advised that this hotel had a 4-inch water main located under a retention pond and had failed.\u00a0 The water main was re-piped around the retention pond once the leak was discovered.\u00a0 A sizeable amount of water was lost, even though it was only leaking for two (2) months.\u00a0 Mr. Burroughs noted that to be consistent with the previous leak adjustment, this adjustment would be to also include their contractor\u2019s fee.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Duncan to move that the Finance Committee recommend approval of the leak adjustment in the amount of $76,350.03 to the account of KB Brunswick Hotel, LLC, and to forward this item to the full Commission.<\/u><\/p>\n
Mr. Burroughs advised that the amount in this motion does not include the contractor charges.\u00a0 Commissioner Elliott questioned why JWSC would pay for the contractor on this one, and Mr. Burroughs replied that it would be to stay consistent with the last adjustment.\u00a0 Commissioner Elliott asked if this was all on private property, and Mr. Burroughs answered it is.\u00a0 Commissioner Elliott commented that the first adjustment had a private and public issue, and the leak was not under the owner\u2019s control.\u00a0 Commissioner Stephens added that this was why he wanted more information to see the details of where the physical leak was located on the first adjustment.\u00a0 Commissioner Duncan commented that this leak was clearly on private property and not like the last one where the pipe broke on public property, and the meter was across the public right of way which he could understand that being a contributing factor; and that was a legacy issue where it was installed at least thirty (30) years ago.\u00a0 He added that this second adjustment is completely on private property.\u00a0 Commissioner Duncan restated the motion as it was read and seconded.<\/p>\n
Motion carried 3-0-0.<\/u><\/p>\n
Commissioner Elliott requested that the meeting minutes reflect that the Commission recognizes the unusual nature of the first leak adjustment, and why four (4) months was allowed and also consideration of the contractor\u2019s bill. \u00a0A map will be presented at the Commission meeting for confirmation of the actual location of the leak and associated issues.<\/p>\n
\n- Contract Award Pump Station 4021<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that this item was presented earlier in the Facilities Committee meeting.\u00a0 The original bids all came in significantly over budget.\u00a0 Staff reviewed the project and removed several items from the scope of work for the contractor; and those items will be completed by in-house staff.\u00a0 The project was placed for bid again with the reduced scope of which Mr. Burroughs explained the details.\u00a0 The low bid was received from Southern Civil, LLC in the amount of $447,991.00 which is $209,546.75 above approved remaining project funding.\u00a0 Much of the extra expense is due to the necessity to pour a new valve vault.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend awarding the contract for Pump Station 4021 Rehabilitation and Upgrades to Southern Civil, LLC in the amount of $447,991.00.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Funding of Magnolia Park Subdivision Water System Improvements<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr.\u00a0 Burroughs provided that this is a joint project with JWSC and the City of Brunswick (COB).\u00a0 The COB is doing a SPLOST Project for storm drain and road repair in Magnolia Park.\u00a0 JWSC has old water lines in the subdivision that are in need of replacement.\u00a0 The JWSC design was to place the water lines in the shoulder, not in the roadway.\u00a0 The COB does not intend to move forward with the full project, however JWSC desires to move forward with all phases of their portion of the project.\u00a0 In order to do this, JWSC will have to make some road cuts in places where the water lines need to cross the roadway.\u00a0 Staff is requesting additional funds to accommodate these extra costs, in addition to costs for the construction phase engineering services in accordance with the Construction Phase Services Proposal dated August 13, 2020.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn County Joint Water and Sewer Commission Finance Committee forward to the full Commission the Intergovernmental Agreement with the City of Brunswick for JWSC-requested water system improvements associated with Magnolia Park S\/D project with a not to exceed contribution amount of $1,781,261.00 with a recommendation for approval.<\/u><\/p>\n
Chairman Turnipseed asked if JWSC was a part of the insured on the contractor\u2019s and the subcontractor\u2019s insurance certificates.\u00a0 This detail will be confirmed with the City of Brunswick who owns the contract with the contractor.<\/p>\n
Motion carried 3-0-0.<\/u><\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to further move that the Brunswick-Glynn County Joint Water and Sewer Commission Finance Committee forward to the full Commission a recommendation for approval of the expenditure of $30,000 for additional construction phase engineering services in accordance with the Construction Phase Services Proposal dated August 13, 2020.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Financial Statements Month End August 31, 2020 <\/strong>\u2013 L. Roberts<\/li>\n<\/ol>\n
Mrs. Roberts commented that she had received Commissioner\u2019s questions about the financial statements and provided the answers prior to presenting the August 30, 2020 financial statements.\u00a0 The questions included one regarding the health insurance activity since JWSC has gone to a self-funded plan.\u00a0 Mrs. Roberts commented that it had been a short term thus far with the self-funded plan.\u00a0 She noted that the bank account had been created for the funding; JWSC is required to transfer a minimum of $28,000 each transfer; and the health insurance expenditures for July were $147,000 and for August were $54,000.\u00a0 After responding to all of the questions, Mrs. Roberts continued on to briefly provide highlights of the financial statements for the month ending August 31, 2020.\u00a0 During her review of the current financial statements, Mrs. Roberts provided that JWSC is still seeing the effects of COVID on customer accounts, and those customers affected by COVID-19 will at this time continue to be offered payment arrangements for their past due amounts on their accounts.<\/p>\n
Commissioner Stephens asked about the current status of the general outstanding accounts.\u00a0 Mrs. Roberts stated that those balances are tracked daily at this time.\u00a0 He asked if customers are still applying for payment arrangements, and Mr. Roberts replied yes and directed the Commissioners where to find those outstanding balances on the financial statements.\u00a0 Commissioner Stephens commented that he would like to see a brief monthly e-mail with the information.<\/p>\n
Commissioner Stephens asked where JWSC was at on commercial deposit refunds.\u00a0 Mrs. Roberts advised that an electronic form had been placed on the JWSC website and anyone who requested that only has to fill out the form which then automatically goes to a customer service mailbox for processing.\u00a0 Mr. Burroughs added that a commercial account has to have five (5) years of successive payments without being late to receive a deposit refund.<\/p>\n
Committee Chairman Duncan asked if there were any other items to discuss.<\/p>\n
There being no further business, Chairman Duncan adjourned the meeting at 3:41 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, September 16, 2020 at 3:00 p.m. in the Commission Meeting Room. Finance Committee Minutes 9-16-20 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-20995","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/20995","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=20995"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/20995\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=20995"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=20995"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=20995"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}