BGJWSC_Commission_Minutes_October_16,_2014<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
PRESENT:
\nDale Provenzano, Chairman
\nThomas A. Boland, Commissioner
\nJohn A. Cason, III, City Commissioner
\nSandra J. Dean, Commissioner
\nDonald M. Elliott, Commissioner
\nDavid H. Ford, Commissioner
\nRonald E. Perry, Commissioner<\/p>\n
ALSO PRESENT:
\nStephen A. Swan, Executive Director
\nJohn D. Donaghy, Director of Administration
\nDesiree E. Watson, JWSC Attorney
\nBarbara Rogers, JWSC Clerk<\/p>\n
Chairman Provenzano called the meeting to order and provided the invocation.\u00a0 Vice-Chairman Dean led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/p>\n
Chairman Provenzano recognized the following individuals to address the Commission:<\/p>\n
1.\u00a0 Bill Powell, Brunswick, Georgia.\u00a0 Mr. Powell stated he has been in contact with Commissioner Elliott regarding the debt service.\u00a0 He stated the fees shown on the JWSC Rate Resolution and REU charges on customer bills do not match.\u00a0 Mr. Powell states he is waiting on a response from his inquiries.\u00a0 He also stated he has reviewed the 2010 Revenue Bond and has identified issues that can save customers five million dollars over the next 20 years.<\/p>\n
2.\u00a0 \u00a0\u00a0Derek Fowler, Saint Simons Island.\u00a0 Mr. Fowler stated he is concerned over the recent sewer spills.\u00a0 He would like to know what the JWSC is doing to prevent a reoccurrence of the recent spill.\u00a0 Mr. Fowler also stated the JWSC needs an additional sign at Gascoigne pond.<\/p>\n
There being no additional individuals who wished to address the Commission, Chairman Provenzano closed the Public Comment Period.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Boland to add approval of the contract with Stantec Incorporated for the Mansfield Project as it is a time sensitive project.\u00a0 Motion carried 7-0-0.<\/p>\n
COMMITTEE UPDATES<\/p>\n
Communications & Customer Service \u2013 Commissioner Dean<\/p>\n
Commissioner Dean stated no report at this time.<\/p>\n
<\/p>\n
Economic Development – Chairman Provenzano<\/p>\n
Chairman Provenzano stated no report at this time.<\/p>\n
<\/p>\n
Facilities \u2013 Commissioner Perry<\/p>\n
Commissioner Perry stated the Mansfield Project was added to today\u2019s agenda and the Urbana Project will be on the November 6, 2014 agenda.<\/p>\n
Finance \u2013 Commissioner Elliott<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Financials.\u00a0 Commissioner Elliott distributed a consolidated financial report through September 30, 2014.\u00a0 Chairman Provenzano requested the financial report be added to the next agenda to allow Commissioners time to review and prepare their questions.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Contracts.\u00a0 Commissioner Elliott distributed a report of contracts expiring within the next 120 days.\u00a0 Commissioner Elliott stated these contracts will be reviewed by the appropriate Committees.\u00a0 The Committees will bring their findings back to the full Commission.\u00a0 The listing will be extended to either 150 or 180 days to allow for greater review.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Audit.\u00a0 Still waiting on findings.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 REU Audit.\u00a0 Finance Committee is continuing to review and will be updating the Commission in November.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Bond.\u00a0 Committee members have been in discussion with the Bond underwriters and legal counsel.\u00a0 The Committee will continue to research.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Commissioner Notebooks.\u00a0 Under review by Committee.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Innoprise.\u00a0 Project is back on track with anticipated completion by end of year.<\/p>\n
Human Resources \u2013 Commissioner Cason<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 HR Priorities. Commissioner Cason distributed a 2014 HR Committee priorities update.\u00a0 He requested all Commissioners review for discussion at the next Commission meeting.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Vacation Leave.\u00a0 Commissioner Cason reviewed the proposed changes to the current vacation policy to reduce the accumulated carry over hours from 400 to 160.\u00a0 He stated the recommendation would allow employees three (3) options on how they received the buy-out.\u00a0 The proposed policy will be moving forward to full Commission in November.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Condrey & Associates.\u00a0 The JWSC has delayed completion of this study and will be requesting an amendment to extend the contract until December 15, 2014.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Commissioner By-Laws.\u00a0 Commissioner Cason stated the Committee will researching current JWSC policies and drafting by-laws to define roles for Commissioners and management staff.<\/p>\n
Chairman Provenzano recommended each Commissioner attend a training session held by either GMA or ACCG and requested staff identify funds that would be available for this training.<\/p>\n
Legislative \u2013 Chairman Provenzano<\/p>\n
Chairman Provenzano stated no report at this time.<\/p>\n
APPROVAL<\/p>\n
1.\u00a0\u00a0 Minutes of the September 25, 2014 special called meeting and the October 2, 2014 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 regular meeting, (subject to any necessary changes). \u2013 B. Rogers<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve the minutes of the September 25, 2014 special called meeting and the October 2, 2014 regular meeting.\u00a0 Motion carried 7-0-0.<\/p>\n
2.\u00a0 Minutes of the September 25, 2014 and October 2, 2014 executive sessions, (subject to any necessary changes).\u00a0 \u2013 B. Rogers<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve the minutes of the September 25, 2014 executive session and the October 2, 2014 executive session.\u00a0 Motion carried 7-0-0.<\/p>\n
3.\u00a0 Infrastructure Dedication \u2013 Dewind Rentals\u2013 J. Hunkele<\/p>\n
Mr. Hunkele stated the water line to the Atlanta Gas Light building is a new 2-inch diameter main serving the building and parking lot located at 19 B&F Road.\u00a0 The site is located off Perry Lane and is situated adjacent to CSX Railroad right-of-way.\u00a0 The new 2-inch main is approximately 210 feet in length with associated valves and fittings connecting to an existing 12-inch PVC water main on Perry Lane.\u00a0 The 2-inch main is constructed within a 15 foot easement across the property of DeWind Rentals, LLC.\u00a0 The new main and associated easement is intended for dedication to the JWSC as public infrastructure.<\/p>\n
The water system has been constructed in accordance with applicable standards and in accordance with the JWSC Development Procedures.\u00a0 Record drawings have been submitted and all inspections are complete.\u00a0 The work is deemed compliant by JWSC.\u00a0 Easement documents along with the required plats and legal descriptions have been prepared, executed, submitted and approved as to form by the legal counsel.<\/p>\n
Commissioner Boland made a motion seconded by Commissioner Elliott to accept the on-site water system along with the associated easement across the property of DeWind Rentals, LLC as public infrastructure for ownership, operation and maintenance.\u00a0 Motion carried 7-0-0.<\/p>\n
4.\u00a0 BioConversion Contract Termination \u2013 S. Swan<\/p>\n
Mr. Swan stated the JWSC has notified BioConversion Technology of termination of their contract.\u00a0 Commissioners discussed their concerns regarding the deliverables and charges.\u00a0 Mr. Swan explained the need to flush the system of chemicals in order to identify the level of hydrogen sulfide.\u00a0 Mr. Swan advised that four (4) companies attended a pre-bid meeting.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Boland to approve ratification of the Termination of Agreement letter to BioConversion Technology dated September 17, 2014 by Steve Swan.\u00a0 Motion carried 6-1-0.\u00a0 (Commissioner Dean cast the opposing vote).<\/p>\n
5.\u00a0 Amendment to the Local Act, Quorum Requirements \u2013 Chairman Provenzano<\/p>\n
Chairman Provenzano stated he requested Mrs. Watson to prepare an amendment to the Local Act to change the number of members required for a quorum of the Commission.\u00a0 After a short discussion, Commissioners requested the amendment also contain language stating a minimum of four (4) votes would be required for passage of a motion.<\/p>\n
Commissioner Dean made a motion seconded by Commissioner Boland to approve an amendment to the Local Act to change the number of members required for a quorum of the Commission to four (4) and to add language stating a minimum of four (4) votes would be required for passage of a motion and to approve the Resolution to the local delegation, and authorize sending the City and County resolutions requesting each government\u2019s endorsement.\u00a0 Motion carried 7-0-0.<\/p>\n
6.\u00a0 Stantec Incorporated \u2013 Mansfield Project \u2013 S. Swan<\/p>\n
The City of Brunswick is in the process of a project to repair storm drainage and repave Mansfield Street.\u00a0 The water and sewer lines in the area are in need of replacement.\u00a0 The JWSC and City of Brunswick agree it is advantageous to complete all work during the same period.\u00a0 Stantec is the engineering firm for the City of Brunswick and has agreed to incorporate the necessary water and sewer improvements.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Boland to approve the contract with Stantec Incorporated for the Mansfield Project in the amount of sixty five thousand ($65,000) dollars and to authorize the Chairman, Executive Director, and Chief Financial Officer to execute the documents necessary subject to approval of legal counsel.\u00a0 Motion approved 7-0-0.<\/p>\n
DISCUSSION<\/p>\n
1.\u00a0 Open Meetings Act \u2013 D. Watson<\/p>\n
Mrs. Watson gave Commissioners an overview of the Open Meetings Act covering the definition of a meeting of the Commission, or any committee created by the Commission, where official business, policy or public matter is presented or discussed.\u00a0 She advised Commissioners of the notice required for regular, called, and emergency meetings in addition to the posting requirements for each.\u00a0 Mrs. Watson reviewed the reasons allowed for closing an open meeting and adjourning to an executive session.<\/p>\n
2.\u00a0 Evaluation of Executive Director \u2013 Commissioner Dean<\/p>\n
Commissioner Dean stated the Executive Director has not received the six (6) month evaluation as outlined in his contract.\u00a0 She stated she had emailed each Commissioner a sample on-line evaluation for their review.\u00a0 After a short discussion, it was agreed that each Commissioner would go on-line and complete the evaluation.\u00a0 Once completed, the evaluations will be collectively totaled and measureable goals established.<\/p>\n
Chairman Provenzano requested Commissioner Dean work with staff setting up the on-line evaluation tool.<\/p>\n
Director\u2019s Update<\/p>\n
Mr. Swan handed out maps of the Community Road and Rose Drive area of Brunswick showing the properties connected to sewer, those interested in connecting, those considering connecting, those not interested in sewer service, and those either vacant or not yet surveyed.\u00a0 Commissioners inquired how long it would take to work up cost estimates so that a payback time period could be determined.\u00a0 Mr. Swan stated the Facilities Committee will have the information within the next 30 days.<\/p>\n
Chairman\u2019s Update<\/p>\n
No update at this time.<\/p>\n
EXECUTIVE SESSION<\/p>\n
Commissioner Cason made a motion seconded by Commissioner Elliott to close the regular meeting and adjourn to executive session to discuss potential litigation and personnel. Motion carried 7-0-0.<\/p>\n
Back in session, no action taken.<\/p>\n
There being no additional business to bring before the Commission, Chairman Provenzano adjourned the meeting.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Commission Meeting from October 16, 2014: BGJWSC_Commission_Minutes_October_16,_2014 To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-2138","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2138","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2138"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2138\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2138"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2138"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2138"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}