BGJWSC_Commission_Minutes_November_6,_2014<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Dale Provenzano, Chairman<\/p>\n
Thomas A. Boland, Commissioner<\/p>\n
John A. Cason, III, City Commissioner<\/p>\n
Sandra J. Dean, Commissioner<\/p>\n
Donald M. Elliott, Commissioner<\/p>\n
David H. Ford, Commissioner<\/p>\n
Ronald E. Perry, Commissioner<\/p>\n
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ALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Stephen A. Swan, Executive Director<\/p>\n
John D. Donaghy, Director of Administration<\/p>\n
Desiree E. Watson, JWSC Attorney<\/p>\n
Barbara Rogers, JWSC Clerk<\/p>\n
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Chairman Provenzano called the meeting to order and Commissioner Perry provided the invocation.\u00a0 Commissioner Boland led the pledge.<\/p>\n
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PUBLIC COMMENT PERIOD<\/p>\n
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Chairman Provenzano recognized the following individual to address the Commission:<\/p>\n
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1.\u00a0 Sandra Dean, Brunswick, GA.\u00a0 Mrs. Dean spoke as a rate payor stating she was concerned \u00a0 with the direction the JWSC is taking.\u00a0 She stated staff is not following JWSC\u2019s written policy \u00a0 and procedures and that this practice is unacceptable and should not continue.<\/p>\n
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There being no additional citizens who wished to address the Commission, Chairman \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provenzano closed the Public Comment Period.<\/p>\n
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COMMITTEE UPDATES<\/p>\n
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Communications & Customer Service \u2013 Commissioner Dean<\/p>\n
Commissioner Dean stated no report at this time.<\/p>\n
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Economic Development – Chairman Provenzano<\/p>\n
Chairman Provenzano stated no report at this time.<\/p>\n
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Facilities \u2013 Commissioner Perry<\/p>\n
Commissioner Perry stated no report at this time.\u00a0 The next Facilities Committee meeting is scheduled for November 13, 2014.<\/p>\n
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Finance \u2013 Commissioner Elliott<\/p>\n
Commissioner Elliott stated at the last meeting the first quarter financials were distributed to give Commissioners an opportunity to review and ask questions at today\u2019s meeting.\u00a0 He also stated the Finance Committee will be reviewing the Audit Report at their next meeting and will then be presented to the full Board.\u00a0 Mr. Donaghy stated all divisions will be preparing budget revisions for review in December.<\/p>\n
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Human Resources<\/p>\n
Commissioner Cason announced the items that will be on the agenda at the Committee\u2019s \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 November 13, 2014 meeting.<\/p>\n
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Legislative \u2013 Chairman Provenzano<\/p>\n
Chairman Provenzano stated no report at this time.<\/p>\n
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APPROVAL:<\/p>\n
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1.\u00a0\u00a0 Minutes of the October 16, 2014 regular meeting and the October 28, 2014 special called\u00a0 meeting, (subject to any necessary changes). \u2013 B. Rogers<\/p>\n
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Commissioner Perry made a motion seconded by Commissioner Boland to approve the minutes of the October 16, 2014 regular meeting and the October 28, 2014 special called meeting.\u00a0 Motion carried 7-0-0.<\/p>\n
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2.\u00a0 Minutes of the October 16, 2014 and October 28, 2014 executive sessions, (subject to any necessary changes).\u00a0 \u2013 B. Rogers<\/p>\n
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Commissioner Perry made a motion seconded by Commissioner Cason to approve the minutes of the October 16, 2014 executive session and the October 28, 2014 executive session.\u00a0 Motion \u00a0\u00a0\u00a0\u00a0 carried 7-0-0.<\/p>\n
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3.\u00a0 Urbana Project \u2013 Stantec Incorporated Contract \u2013 J. Donaghy<\/p>\n
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Mr. Donaghy stated the JWSC is participating with the City of Brunswick in a gravity sewer project which will eliminate the need for a lift station.\u00a0 The City of Brunswick is contributing $250,000 in SPLOST funding.<\/p>\n
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Commissioner Boland made a motion seconded by Commissioner Elliott to approve the contract with Stantec Incorporated for the Urbana Project in the amount of $29,750 and authorize the Chairman, Executive Director and Chief Financial Officer to execute the documents necessary subject to approval of legal counsel.\u00a0 Motion carried 7-0-0.<\/p>\n
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4.\u00a0 Condrey & Associates \u2013 Amendment to Agreement \u2013 S. Swan<\/p>\n
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Mr. Swan stated the contract with Condrey and Associates needs to be extended to December 15, 2014 since the JWSC has not been able to provide the needed information in a timely manner.\u00a0 This is a no cost time extension to December 15, 2014.<\/p>\n
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Commissioner Ford made a motion seconded by Commissioner Boland to approve the first amendment extending the term of agreement with Condrey & Associates to December 15, 2014.\u00a0 Motion carried 7-0-0.<\/p>\n
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5.\u00a0 Coastal Landscape & Design \u2013 Amendment to Include 1703 Gloucester Street \u2013 D. Paulk<\/p>\n
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Mr. Paulk stated Coastal Landscape and Design currently services 54 facilities for the JWSC.\u00a0 \u00a0\u00a0 Coastal Landscape has provided a quote to add the property recently acquired at 1703 Gloucester Street, bringing the total number of facilities to fifty-five.\u00a0 The monthly billing increases from $5,128.00 to $5,561.34.<\/p>\n
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Commissioner Cason made a motion seconded by Commissioner Boland to approve the first \u00a0\u00a0\u00a0\u00a0 amendment to the contract increasing the Coastal Landscaping and Design contract to a monthly cost of $5,561.34. Motion carried 6-1-0.\u00a0 (Commissioner Dean cast the opposing vote).<\/p>\n
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6.\u00a0 Thomas & Hutton Professional Services Agreement, Frederica Road \u2013 J. Hunkele<\/p>\n
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Mr. Hunkele stated the Frederica Road project was to provide professional services for the design of cured-in-place pipe lining system for a 6,200 linear foot section of existing 18-inch gravity sewer on Frederica Road from Silver Lake to Atlantic Drive, on Atlantic Drive from Frederica to Sixth Avenue, and then to the Dunbar Creek WWTP.<\/p>\n
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Commissioner Elliott made a motion seconded by Commissioner Boland to approve the Engineering and Professional Services Agreement with Thomas & Hutton Engineering Company, in an amount not to exceed $40,000 and authorize the Chairman and Executive Director to execute the contract subject to legal counsel review.\u00a0 Motion carried 7-0-0.<\/p>\n
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7.\u00a0 Thomas & Hutton Professional Services Agreement, Atlantic Drive \u2013 J. Hunkele<\/p>\n
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Mr. Hunkele stated the Atlantic Drive project was to provide professional services for design of a 3,000 linear feet of 8-inch gravity sewer along Atlantic Drive from Frederica Road to Sixth Avenue.<\/p>\n
Chairman Provenzano inquired if the projects have moved through the Facilities and Finance Committees and received their approval. Commissioner Ford requested that a sole source justification accompany any future project that was to be awarded without a bid process<\/p>\n
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Commissioner Perry made a motion seconded by Commissioner Boland to approve the Engineering and Professional Services Agreement with Thomas & Hutton Engineering Company, in an amount, not to exceed $38,000 and authorize the Chairman and Executive Director to execute the contract subject to legal counsel review. \u00a0Motion carried 7-0-0.<\/p>\n
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8.\u00a0 Generator Services \u2013 D. Paulk<\/p>\n
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Mr. Paulk stated the JWSC issued a Request for Quotes on September 9, 2014 for the annual service, maintenance and repair of generators.\u00a0 Quotes were solicited from three firms and two responded.\u00a0 Both bidders are qualified to perform the work, no negative references were received, and both quotes were responsive.\u00a0 Staff recommends award to the lowest responsive bidder, Zabatt Power Systems.<\/p>\n
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Commissioner Perry made a motion seconded by Commissioner Cason to award the contract for Annual Service, Maintenance, and Repair of Generators to the lowest responsive bidder, Zabatt Power Systems in the amount of $21,135 and authorize the Chairman and Executive Director to execute the contract subject to review by legal counsel.\u00a0 Motion carried 7-0-0.<\/p>\n
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9.\u00a0 Uniforms \u2013 Cintas \u2013 D. Paulk<\/p>\n
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Mr. Paulk stated a Request for Quotes was issued by the JWSC on September 19, 2014 for the annual uniform rental and service agreement.\u00a0 The project includes rental of uniforms, laundering services for the uniforms, weekly pick-up service for laundering, replacement uniforms, and a mobile boot truck.\u00a0 The State of Georgia has a contract for uniform rental services in place in conjunction with the National Joint Powers Alliance, a purchasing consortium.\u00a0 Two companies were identified that provide service to the Brunswick-Glynn County area and quotes were obtained for the rental and servicing of work uniforms.<\/p>\n
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Commissioner Boland made a motion seconded by Commissioner Elliott to award the Annual Uniform Rental and Service Agreement to Cintas in the amount not to exceed $48,000 and authorize the contract to be executed.\u00a0 Motion carried 7-0-0.<\/p>\n
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10. Contract Expiration Schedule \u2013 D. Paulk<\/p>\n
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Mr. Paulk reviewed with Commissioners a contract expiration schedule.\u00a0 Chairman Provenzano stated each Committee needs to review the list for the contracts under their oversight and schedule Committee review prior to the expiration dates listed.<\/p>\n
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Commissioner Elliott stated that the Finance Committee would be developing a new RFQ for legal services restructuring the compensation structure, and not renew the current contract with Taylor, Odachowski, Schmidt and Crossland.\u00a0 A new RFP could structure legal services into possibly three (3) separate bid documents.\u00a0 Motion carried 7-0-0.<\/p>\n
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Chairman Provenzano suggested that an RFP for Legal Services cannot be rewritten and bid prior to the end of the year and effective January 1, 2015, therefore, legal services would be on a month to month at the current hourly rates.<\/p>\n
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Commissioner Elliott made a motion seconded by Commissioner Cason to not renew the Taylor, Odachowski, Schmidt and Crossland, and effective January 1, 2015 legal services would be on a month-to-month at the government hourly rates.<\/p>\n
<\/p>\n
Motion and second withdrawn.<\/p>\n
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Commissioner Boland made a motion seconded by Commissioner Elliott to forward 2015 month-to-month legal services negotiations to the Finance Committee.\u00a0 Motion carried 7-0-0.<\/p>\n
<\/p>\n
11. Commissioner Access & Review of Employee Personnel files \u2013 Commissioner Dean<\/p>\n
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A brief discussion was held concerning a Commissioner\u2019s request to review an employee file and\u00a0 was denied access by Teamwork Services stating the Commissioner would need the Executive \u00a0 Director\u2019s approval.\u00a0 Chairman Provenzano stated as a courtesy Commissioners should advise the Executive Director of their request to review staff\u2019s files, however, employee files are covered under the open records laws and can be viewed.<\/p>\n
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DISCUSSION<\/p>\n
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Director\u2019s Update<\/p>\n
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Executive Director, Steve Swan, stated Robert Ussery has been meeting with all Commissioners in small groups in order to discuss the renovation plans for 1703 Gloucester Street.\u00a0 Mr. Ussery is compiling Commissioner\u2019s comments for the next Facilities Committee meeting on November 13, the Finance Committee meeting on November 18, and then to the Board at the November 20, 2014 meeting.<\/p>\n
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Commissioner Ford stated Mr. Ussery had indicated he would be bringing options to the Facilities Committee so that the Commission could make decisions on the direction of the renovations should take.\u00a0 Mr. Swan stated Robert Ussery will be at the Facilities Committee with the options from which Commissioners can make decisions.<\/p>\n
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Chairman\u2019s Update<\/p>\n
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EXECUTIVE SESSION<\/p>\n
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Commissioner Perry made a motion seconded by Commissioner Elliott to close the regular meeting and adjourn to executive session to discuss potential litigation and personnel.\u00a0 \u00a0\u00a0Motion carried 7-0-0.<\/p>\n
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Back in session.<\/p>\n
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Commissioner Elliott made a motion seconded by Commissioner Boland to accept the EPD \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Consent Order and authorize payment of the $10,000 fine and authorize the Chairman to sign the Order.\u00a0 Motion carried 7-0-0.<\/p>\n
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There being no additional business to bring before the Commission, Chairman Provenzano adjourned the meeting.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Commission Meeting from November 6, 2014: BGJWSC_Commission_Minutes_November_6,_2014 To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-2218","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2218","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2218"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2218\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2218"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2218"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2218"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}