Finance Committee Minutes 10-14-20 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
<\/p>\n
Brunswick-Glynn County Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, October 14, 2020 at 3:00 PM<\/strong><\/p>\nFINANCE COMMITTEE MINUTES<\/strong><\/h2>\nMEMBERS PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBob Duncan, Committee Chairman<\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner <\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nALSO PRESENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/strong><\/p>\nBen Turnipseed, Commission Chairman<\/strong><\/p>\nCharles Cook, Commissioner <\/strong><\/p>\nCornell Harvey, Commissioner<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\n\u00a0Frances Wilson, Senior Accountant<\/strong><\/p>\n\u00a0 Janice Meridith, Executive Commission Administrator<\/strong><\/p>\n\u00a0<\/strong>MEDIA PRESENT:\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nNone <\/strong><\/p>\n\u00a0<\/strong>Committee Chairman Duncan called the meeting to order at 3:00 PM.<\/p>\n\u00a0<\/strong>PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Duncan opened the Public Comment Period.<\/p>\n
There being no additional citizens that wished to address the committee, Chairman Duncan closed the Public Comment Period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the September 16, 2020 Finance Committee Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Elliott to approve the minutes from the September 16, 2020 Finance Committee Meeting.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- FY2019-2020 Financial Audit Presentation\/Approval<\/strong> \u2013 Trey Scott, Mauldin & Jenkins<\/li>\n<\/ol>\n
Mr. Scott presented the FY2019-2020 Financial Audit findings to the Finance Committee.\u00a0 He is the Mauldin & Jenkins partner who oversaw the 2019 audit for this year.\u00a0 Mr. Scott advised that in the Auditor\u2019s Discussion & Analysis the Auditor\u2019s Opinion is found on page 4.\u00a0 He commented he was pleased to report that this was a very clean opinion, and they have issued an unmodified report which is the highest form of assurance they can provide.\u00a0 This means that JWSC\u2019s financial statement presents fairly the financial position and the results thereof June 30, 2020.\u00a0 He commented that it is also important to know that there were no audit findings, no management points, not even an audit adjustment.\u00a0 Mr. Scott stated that out of the number of governments that he audits, he can only count on one hand where he has been able to give this good of a report, and he added that this is something the Commission and Finance Staff should be commended for along with their professionalism.\u00a0 Mr. Scott highlighted additional details from the audit report, of which all were positive results.\u00a0 One opportunity Mr. Scott did offer to the Commissioners and staff was that they could be added to the list of Mauldin & Jenkins\u2019 clients who receive quarterly continuing education classes and a periodic newsletter.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Elliott to move that the Finance Committee recommend to the full Commission the acceptance of the audited financial report for the Fiscal Year ended June 30, 2020 and authorize its release to the public and reporting agencies.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Surplus Equipment \/ Inventory<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided a list of manhole riser rings and frames for the Commissioners and noted that these legacy items are no longer of any use to the JWSC.\u00a0 There are issues such as wrong sizes and\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0staff is requesting to declare these items as surplus and be disposed of in a manner most beneficial to the JWSC.\u00a0 These manhole riser rings and frames will be placed on GovDeals for sale, and staff will also reach out to contractors to see if they can use them.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend that the full Commission approve the above listed items as surplus to be disposed of in a manner most beneficial to the JWSC.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/u><\/p>\n\n- Leak Adjustments<\/strong> \u2013 L. Roberts \/ A. Burroughs<\/li>\n<\/ol>\n
Westminster Club Apartments<\/u><\/strong><\/p>\nMr. Burroughs provided that Westminster Club Apartments had a 2\u201d water main break on the back west side of their \u201cH\u201d building.\u00a0 They did repair their system, but after the loss of over 2,000,000 gallons of water they had a substantial bill due to JWSC.\u00a0 The calculated leak adjustment was $6,141.64 with no late fees associated due to Westminster Club having paid those water bills.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn County Joint Water and Sewer Commission Finance Committee forward the leak adjustment in the amount of $6,141.64 to the account of Westminster Club Apartments to the full Commission for approval as presented.<\/u><\/p>\n
There was discussion regarding the location of the meters and number of units for Building \u201cH\u201d.\u00a0 Each building has its own meter, and there are estimated 20 units in the building.\u00a0 Commissioner Stephens questioned if double the average usage equated to four (4) times the normal bill.\u00a0 Commissioner Stephens asked if on future leak adjustments there can be an Executive Summary that says what the normal usage is.\u00a0 This requested adjustment was only based on two (2) times their normal bill.\u00a0 Mr. Burroughs agreed that this adjustment can be held for review.\u00a0 Commissioner Stephens also noted that it would be helpful if an Excel spreadsheet could be included to show the calculations, rather than a note written with the one amount.\u00a0 It was decided to forward this item on to the Commission if additional information can be provided at that time.\u00a0 When it was time to take a vote, Commissioner Elliott recommended amending the motion to include \u201cpending the Executive Director finalizing the amount of the reimbursement\u201d.\u00a0 The motion was amended.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn County Joint Water and Sewer Commission Finance Committee forward this leak adjustment pending the Executive Director finalizing the amount for reimbursement. \u00a0Motion carried 3-0-0.<\/u><\/p>\n
McDonald\u2019s, St. Simons Island<\/u><\/strong><\/p>\nMr. Burroughs advised that McDonald\u2019s on St. Simons Island found they had a broken underground water main line to their sprinkler system and had received a large bill for what was about eight (8) times the normal monthly usage on their irrigation account.\u00a0 He provided that the amount for this leak adjustment would be $2,802.72.\u00a0 The Committee discussed adjustments being applied to irrigation accounts.\u00a0 Commissioner Stephens questioned the two (2) months usage for July and four (4) months usage for June.\u00a0 One month qualifies for adjustment based on four (4) times the monthly usage, and the other does not.\u00a0 Commissioner Duncan suggested making the motion same as the previous motion and defer this item to the full Commission if there is additional information for their use.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Stephens to move to defer to the full Commission tomorrow on leak adjustment 4B.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
Commissioner Stephens advised he would need to leave this meeting early.<\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Financial Statements Month End September 30, 2020 <\/strong>\u2013 L. Roberts<\/li>\n<\/ol>\n
Mrs. Roberts commented that she would address Commissioner Stephen\u2019s previous questions before reviewing the financial statements for September.\u00a0 She directed the Commissioners to the additional documents for discussion, and provided the Aged Account Report as requested.\u00a0 Mrs. Roberts noted a few highlights and advised that this report can be provided each month if desired.\u00a0 The second document in this packet was an update on the Commercial Deposit Return for Qualifying Accounts as previously requested.\u00a0 After a good discussion regarding leak adjustments, an update on the JWSC health insurance was provided and reviewed.\u00a0 Mrs. Roberts then reviewed and discussed the financial statements for the month ending September 30, 2020.<\/p>\n
Commissioner Stephens left the meeting at 3:40<\/p>\n
Committee Chairman Duncan asked if there were any other items to discuss.<\/p>\n
There being no further business, Chairman Duncan adjourned the meeting at 3:49 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, October 14, 2020 at 3:00 p.m. in the Commission Meeting Room. Finance Committee Minutes 10-14-20 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-22221","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/22221","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=22221"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/22221\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=22221"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=22221"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=22221"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}