BGJWSC_Commission_Minutes_December_18,_2014<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0 Dale Provenzano, Chairman<\/p>\n
Tom Boland, Commissioner<\/p>\n
John A. Cason, Commissioner<\/p>\n
Sandra Dean, Commissioner<\/p>\n
Dave Ford, Commissioner<\/p>\n
Don Elliott, Commissioner<\/p>\n
Ronald E. Perry, Commissioner<\/p>\n
<\/p>\n
ALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Steve Swan, Executive Director<\/p>\n
John D. Donaghy, Director of Administration<\/p>\n
Desiree Watson, JWSC Attorney<\/p>\n
Barbara Rogers, Clerk<\/p>\n
Chairman Provenzano called the meeting to order.\u00a0 Commissioner Perry provided the \u00a0\u00a0\u00a0\u00a0 invocation and Commissioner Elliott led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/p>\n
There being no citizens who wished to address the Commission, Chairman Provenzano closed the Public Comment Period.<\/p>\n
EXECUTIVE SESSION<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Perry to adjourn to \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 executive session to discuss the evaluation of the executive director.\u00a0 Motion carried 7-0-0.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Boland to return to open session.\u00a0 Motion carried 7-0-0.<\/p>\n
Back in Session.<\/p>\n
Commissioner Boland made a motion seconded by Commissioner Elliott to add number 13 to today\u2019s agenda, Executive Director\u2019s Contract.\u00a0 Motion carried 6-1-0.\u00a0 (Commissioner Dean cast the opposing vote.)<\/p>\n
COMMITTEE UPDATES<\/p>\n
Communications & Customer Service \u2013 Commissioner Dean<\/p>\n
No Report at this time.<\/p>\n
Economic Development – Chairman Provenzano<\/p>\n
No Report at this time.<\/p>\n
Facilities \u2013 Commissioner Perry<\/p>\n
No Report at this time.<\/p>\n
Finance \u2013 Commissioner Elliott<\/p>\n
Commissioner Elliott referred Commissioners to the Committee minutes included in the books.<\/p>\n
Human Resources \u2013 Commissioner Cason<\/p>\n
No Report at this time.<\/p>\n
Legislative \u2013 Chairman Provenzano<\/p>\n
Chairman Provenzano stated the amendment to the Operational Agreement and the Resolution in support of proposed changes to the Act were passed by the City at their meeting last night and were on the County agenda for their meeting tonight.<\/p>\n
APPROVAL<\/p>\n
1.\u00a0 Minutes of the December 2, 2014 regular meeting and December 2, 2014 executive session (subject to any necessary changes).\u00a0 B. Rogers<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Cason to approve the minutes of the December 2, 2014 regular meeting and executive session.\u00a0 Motion carried 7-0-0.<\/p>\n
2.\u00a0 Minutes of the December 9, 2014 regular meeting and December 9, 2014 executive session (subject to any necessary changes).\u00a0 B. Rogers<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Cason to approve the minutes of the December 9, 2014 regular meeting and executive session.\u00a0 \u00a0\u00a0Motion carried 7-0-0.<\/p>\n
3.\u00a0 Declaration of Surplus Vehicles\/Equipment \u2013 D. Paulk<\/p>\n
Mr. Donaghy stated staff has compiled a list of equipment and vehicles which are no longer of use to the JWSC or are in a condition which renders them unserviceable.\u00a0 The Facilities Committee has reviewed the inventory or items to be declared as surplus.<\/p>\n
Commissioner Boland made a motion seconded by Commissioner Cason that the JWSC declare the items identified on the attached listing as surplus and authorize their disposal in a manner most beneficial to the JWSC.\u00a0 Motion carried 7-0-0.<\/p>\n
4.\u00a0 Banking Services- D. Paulk<\/p>\n
Mr. Donaghy stated that on October 20, 2014 the JWSC released a Request for Proposal for Banking Services.\u00a0 The bid criteria and tabulations were reviewed with the Finance committee.\u00a0 Based on the evaluation and tabulation of proposals, staff recommends the selection of BB&T Bank.<\/p>\n
Commissioner Ford requested staff include the bid criteria and tabulations on all RFP awards in the future for the Commissioners to review.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve selection of BB&T Bank to provide banking services for the initial year of 2015 with three additional option years at the costs identified in their proposal and authorize the Chairman, Executive Director, and Chief Financial Officer to execute the necessary documents subject to approval by legal counsel.\u00a0 Motion carried 6-1-0. (Commissioner Ford cast the opposing vote).<\/p>\n
5.\u00a0 Bill Printing, Inserting, and Mailing \u2013 D. Paulk<\/p>\n
Mr. Donaghy stated on October 27, 2014 the JWSC released a Request for Proposal for Bill Printing, Inserting and Mailing Services.\u00a0 Drexal Paulk, Director of Procurement, reviewed the bid criteria and tabulations with the Finance Committee.\u00a0 No local companies submitted proposals.\u00a0 Based on the evaluations and tabulations of the proposals, staff recommended Pinnacle Data Systems.\u00a0 The Finance Committee\u2019s recommendation was to award an initial year contract with two option years to Pinnacle Data Systems.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve the selection of Pinnacle Data Systems to provide bill printing, inserting and mailing services for the initial year of 2015 with two additional option years at the cost identified in their proposal and to authorize the Chairman, Executive Director, and Chief Financial Officer to execute the necessary documents subject to approval of legal counsel.\u00a0 Motion carried 6-1-0.\u00a0 (Commissioner Ford cast the opposing vote).<\/p>\n
Commissioner Ford requested the full Board of Commissioners receive all bid documents for evaluation.<\/p>\n
6.\u00a0 Debt Collection \u2013 D. Paulk<\/p>\n
Mr. Donaghy stated on October 27, 2014 the JWSC released a Request for Proposal for Debt Collection Services.\u00a0 Mr. Paulk reviewed the bid criteria and tabulation with the Finance Committee.\u00a0 Based on the evaluation and tabulation of proposals staff recommended Penn Credit of Sarasota, FL to the Finance Committee.\u00a0 The Finance Committee recommends awarding the contract for Debt Collection to Penn Credit for the initial year of 2015 with three additional option years.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve selection of Penn Credit to provide debt collection for the initial year of 2015 with three additional option years at the fees identified in their proposal and to authorize the Chairman, Executive Director, and Chief Financial Officer to execute the necessary documents subject to approval by legal counsel.\u00a0 Motion carried 6-1-0.\u00a0 (Commissioner Ford cast the opposing vote).<\/p>\n
7.\u00a0 Teamwork Services, Inc. \u2013 S. Swan<\/p>\n
Mr. Donaghy stated the original contract with Teamwork Services, Inc. to provide Human Resources Services was first amended in 2010 and again in 2013 to provide for three additional option years 2014, 2015, and 2016 at the same terms and conditions of the original contract.\u00a0 There is no price increase in the second amendment.\u00a0 The Finance Committee recommends approval for the second option year of the second amendment for calendar year 2015 at a cost of $125,830.<\/p>\n
Commissioners held a brief discussion on the JWSC providing some human resource functions in-house.\u00a0 Executive Director Steve Swan stated the Condrey Study is reviewing this issue.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve the second option year of the Second Amendment of the contract with Teamwork Services, Inc. for the calendar year 2015 at a cost of $125,830 and authorize the Chairman, Executive Director, and Chief Financial Officer to execute the necessary documents.\u00a0 Motion carried 7-0-0.<\/p>\n
8.\u00a0 Risk Management, McGinty Gordon \u2013 J. Donaghy<\/p>\n
McGinty-Gordon & Associates was awarded a contract for Insurance Broker and Risk Management Services in December 2013.\u00a0 The contract contained a fee of $19,500 for the initial and first option year, 2015.\u00a0 The Finance Committee recommends approval of the first option year of the Insurance Broker and Risk Management contract with McGinty-Gordon for the calendar year 2015 at a cost of $19,500.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve exercising the first option year of the Insurance Broker and Risk Management contract with McGinty-Gordon & Associates for the calendar year 2015 at a cost of $19,500 and authorize the Chairman, Executive Director, and Chief Financial Officer to execute the necessary documents.\u00a0 Motion carried 7-0-0.<\/p>\n
9.\u00a0 Worker\u2019s Compensation \u2013S. Swan<\/p>\n
Mr. Donaghy stated the JWSC is fully insured for Worker\u2019s Compensation.\u00a0 Teamwork Services and Turner & Associates have marketed the coverage to obtain the best price and benefit level to JWSC.\u00a0 The Human Resources Committee and Finance Committee have reviewed the options available for calendar year 2015 and recommend renewal of Worker\u2019s Compensation insurance with Zenith Insurance Company for the calendar year 2015 at an estimated premium of $209,148.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve the renewal of Worker\u2019s Compensation insurance with Zenith Insurance Company for the calendar year 2015 at an estimate premium of $209,148 and authorize the Chairman, Executive Director and Chief Financial Officer to execute the necessary documents.\u00a0 Motion carried 7-0-0.<\/p>\n
10.\u00a0 Capital Tap Fee 50% Reduction- J. Donaghy<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Boland to pull agenda item #10 from the agenda.\u00a0 Motion carried 7-0-0.<\/p>\n
11.\u00a0 Evoqua Water Technologies, Inc. \u2013D. Paulk<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Boland to pull agenda item #11 from the agenda.\u00a0 Motion carried 7-0-0.<\/p>\n
12.\u00a0 Legal Services \u2013 Commissioner Elliott<\/p>\n
The JWSC Board of Commissioners elected not to exercise the first option year of the contract with Taylor Odachowski Schmidt Crossland, LLC and continue to utilize the services of the firm until a Request for Proposal for Legal Services can be issued, received and evaluated.\u00a0 The Finance Committee recommends that legal services be provided by the firm of Taylor Odachowski Schmidt Crossland, LLC at their standard government hourly rates on a month-to-month basis.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Cason to approve that legal services be provided by the firm of Taylor Odachowski Schmidt Crossland, LLC at their standard government hourly rate and authorize the Chairman, Executive Director and Chief Financial Officer to execute the necessary documents.\u00a0 Motion carried 7-0-0.<\/p>\n
13.\u00a0 Executive Director\u2019s Contract<\/p>\n
Commissioner Boland made a motion seconded by Commissioner Cason to authorize the Attorney to prepare an amendment to the Executive Director\u2019s contract changing the effective date of renewal of the first option year to January 1, 2015, increase the base pay to $95,000 and authorize the Chairman to sign the contract.\u00a0 Motion carried 5-2-0.\u00a0 (Commissioners Dean and Ford cast the opposing votes).<\/p>\n
DISCUSSION<\/p>\n
DIRECTOR\u2019S UPDATE<\/p>\n
Executive Director, Steve Swan updated Commissioners on the continuing status of the Frederica Road project, transfer of properties to the JWSC, employee vacation payouts, and Cityworks.\u00a0 Mr. Swan stated there are five entities that have shown interest in contributing to funding the plume study and the Development Authority has assumed the lead on this issue.\u00a0 Work continues on developing specific calculations and commitments on system expansion.<\/p>\n
Mr. Swan stated the JWSC is responsible for reporting all spills to EPD, even those from private systems and on private property.\u00a0 Commissioners requested a representative from EPD be invited to attend a Commissioner Work Session and cover this in greater detail.<\/p>\n
CHAIRMAN\u2019S UPDATE<\/p>\n
Chairman Provenzano presented a plaque of appreciation to outgoing Vice-Chairman Dean for her commitment of time, support and leadership in serving on the Board of the JWSC.<\/p>\n
Chairman Provenzano suggested to Commissioners that a set schedule for Committee Meetings be established for 2015 and the possibility of moving the time and day of the regular meetings.\u00a0 Chairman Provenzano announced the first meeting of 2015 will be held on Thursday, January 8, 2015 at which time the new Commissioners will be sworn into office.<\/p>\n
There being no additional business to bring before the Commission, Chairman Provenzano adjourned the meeting.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Commission Meeting from December 18, 2014: BGJWSC_Commission_Minutes_December_18,_2014 To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-2338","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2338","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2338"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/2338\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2338"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2338"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2338"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}