Commission Meeting Minutes 2-18-21 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, February 18, 2021 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Vice-Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nChad Strickland, Commissioner<\/strong><\/p>\n\u00a0<\/strong>ALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director <\/strong><\/p>\nCharlie Dorminy, HBS Legal Counsel<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nFrances Wilson, Senior Accountant<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nNone Present<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation and Commissioner Duncan led the Pledge of Allegiance.<\/p>\n
Chairman Turnipseed requested a moment of silence to honor JWSC staff member Mr. Robert Tatum.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Turnipseed closed the public comment period.\u00a0<\/strong><\/p>\nEMPLOYEE RECOGNITION<\/strong><\/p>\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Jacob Matthew Mason, Water Distribution System Operator Certification<\/strong><\/p>\nCommissioner Harvey congratulated Jacob Matthew Mason for his efforts toward obtaining his certification and for being a part of the JWSC staff.\u00a0 Commissioner Harvey also advised that Mr. Mason\u2019s best is always expected from him as a part of the organization.\u00a0 Commissioner Harvey then read the statement on the certificate as presented to Mr. Mason.\u00a0 Water Distribution Superintendent Derrick Simmons was present to express his appreciation and congratulations to Mr. Mason.\u00a0\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed reported that the Facilities Committee had two meetings on the previous day.\u00a0 At 10:00 a.m. a special called meeting was held where a Master Plan update was presented by Four Waters Engineering.\u00a0 Each Commissioner was provided with a copy of the Master Plan update Draft.\u00a0 A final presentation of this update is expected to be provided to the full Commission at the March meeting.\u00a0 The regular Facilities Committee meeting was held at 1:00 p.m.\u00a0 The Chairman stated that contracts were awarded for the final portions of the SPLOST 2016 North Mainland Project.\u00a0 This will complete all of SPLOST 2016 for the JWSC.\u00a0 A change order for the PS4021 Upgrade Project which extends the time for project completion due to COVID and long lead-times on the pumps.\u00a0 The Joint Funding Agreement for the USGS Geological Survey was approved by the Committee to be forwarded to the full Commission.\u00a0 The pumps purchase for PS2003 was recommended to be forwarded as well.\u00a0 The WPCF Plant Flows Report and the Capital Projects Report were presented to the Committee during the Discussion.<\/p>\n
Finance Committee<\/strong> \u2013 Commissioner Duncan<\/p>\nCommittee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m.\u00a0 The Committee also approved several projects to be forwarded to the full Commission for review and approval.\u00a0 Chairman Duncan provided that the Committee discussed the current spending versus budget in general.\u00a0 The highlights noted were that revenue is slightly under plan, and the spending is under plan as well.\u00a0 He commented that the revenue as compared to spending lines up quite well at this time.\u00a0 There is a number of projects that have yet to make the spending level that JWSC will experience when those major projects reach their full level of construction engagement in the next few months.\u00a0 Committee Chairman Duncan commented that a summary of the deposit refunds was discussed, and he highlighted the major details.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the January 21, 2021 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Neal made a motion seconded by Commissioner Stephens to approve the minutes from the January 21, 2021 Regular Commission Meeting.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the January 12, 2021 Unity Breakfast<\/strong><\/li>\n<\/ol>\n
Commissioner Harvey made a motion seconded by Commissioner Duncan to move to approve the minutes from the January 12, 2021 Unity Breakfast.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- SPLOST 2016 North Mainland Pump Stations Contract Award<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Chairman Turnipseed requested a motion to approve the SPLOST 2016 North Mainland Pump Stations Contract Award.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Harvey to move that the Brunswick-Glynn Joint Water and Sewer Commission enter into a contract for the SPLOST North Mainland Phase III Pump Station Improvements Project to Southern Civil, LLC in the amount of $2,612,040.00.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
When asked why only two companies bid on this project out of the twenty-five firms that attended the pre-bid meeting Mr. Burroughs advised that the twenty-five attendees were not all contractors.\u00a0 Some were vendors, odor-control representatives, etc. and those would not have bid.<\/p>\n
Chairman Turnipseed requested the Commissioners review the SPLOST 2016 North Mainland map as provided.\u00a0 He briefly noted certain points of interest and advised that this is a complete picture of the entire project.<\/p>\n
\n- SPLOST 2016 North Mainland Force Main Contract Award<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
The Chairman requested a motion for the SPLOST 2016 North Mainland Force Main Contract Award.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission award a contract for the SPLOST 2016 North Mainland Phase III Force Main Project to TB Landmark Construction, Inc., in the amount of $4,663,123.00.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
Mr. Burroughs provided that TB Landmark was the contractor that performed the Pump Station 2032 Force Main Project down Frederica Road, as well as the Pump Station 4028 Force Main Reroute along Townsend St. and 5th<\/sup> St.\u00a0 Chairman Turnipseed asked Mr. Burroughs to explain the water main that is included.\u00a0 Mr. Burroughs explained that for a different project, Project No. 704, along Canal and Glynco Loop, there is a 12\u201d water main that is right along the back gate of FLETC.\u00a0 This project will tie in from FLETC all the way down to Canal Crossing.\u00a0 JWSC is going to self-install from the back gate of FLETC down to Canal Road, but while they are installing the force main, this contractor will be installing the section of water main along Canal Road to tie in at Canal Crossing.\u00a0 This will loop that part of the system and give it much better redundancy for flow.\u00a0 When asked about the Seaboard quote being so much higher than TB Landmark, Mr. Burroughs explained that this project includes a large amount of directional drilling due to wetland areas.\u00a0 Seaboard will have to sub-contract that portion out, but TB Landmark does their own drilling.<\/p>\n\n- PS 4021 Upgrade Project Change Order No. 1<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Chairman Turnipseed commented that this request is for a change order that only increases the time for the project completion by extending it by ninety-eight (98) days.\u00a0 He added that the manufacturer of the pumps has experience huge delays due to unplanned shutdowns at their factory in Hungary due to the COVID pandemic.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Harvey to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above described Change Order #1 for time extension.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- U.S. Geological Survey Joint Funding Agreement<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that JWSC has been working in conjunction with U.S. Geological Surveys to study the groundwater in the Upper Floridian aquifer for the migration of chlorides from saltwater intrusion.\u00a0 This study has been performed annually since 2014.\u00a0 Mr. Burroughs advised that so far, JWSC has seen one well impacted and it has been shut down.\u00a0 Monitoring will be continued to ensure that this does not cause JWSC problems with any of the wells.\u00a0 The 2020 cost to JWSC was $60,000.00 annually.\u00a0 This year additional monitoring equipment was required for the Ridgewood well.\u00a0 The 2021 cost to JWSC is $65,700.00.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Neal to move that the full Commission enter into a Joint Funding Agreement with USGS in the amount of $65,700 for the continuation of groundwater monitoring in the Upper Floridian aquifer.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- PS 2003 Pumps Purchase<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Chairman Turnipseed advised that this purchase is for two new pumps for Pump Station 2003 located on Stewart Avenue in Oglethorpe Park subdivision.\u00a0 This is one of the main pump station on St. Simons Island.\u00a0 One of the pumps is 23 years old even though the estimated useful life is only 15-20 years.\u00a0 Staff obtained five quotes for new pumps.\u00a0 The Wilo and KSB pumps were quoted with a leadtime of 12-16 weeks.\u00a0 The Grundfos pumps are readily available in stock.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Harvey to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the purchase of two new pumps for Pump Station 2003 from GoForth Williamson, Inc. in the amount of $75,570.00.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Wellness\/Self-Funded Health Insurance Update<\/strong> \u2013 C. Tindall<\/li>\n<\/ol>\n
Mrs. Tindall presented an update on the wellness and self-funded health insurance plan to the Commissioners.\u00a0 In the past five month period JWSC has saved $212,000.00.\u00a0 There are a couple of large claims coming up.\u00a0 One person has made it over the stop-loss amount.\u00a0 Mrs. Tindall advised that the Wellness Program is on hold due to COVID issues and the health system is involved in the pandemic.\u00a0 Mrs. Tindall advised that United Healthcare has created a COVID-19 Resource Locator which tells you where the vaccine is available.\u00a0 After responding to the Commissioners\u2019 questions and further discussion, Mrs. Tindal completed her update on the health plan and Wellness program.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs advised that 526 of the new meters have been installed.\u00a0 With the 250 meters installed during the pilot phase, to date 776 total have been installed.\u00a0 For the March meetings, we will have the Master Plan Update presentation, the draft version of the FY2022 Budget, and property and liability insurance renewal.\u00a0 The SPLOST Oversight Committee meets next Wednesday at 6:00 p.m.\u00a0\u00a0 Early voting for the next SPLOST begins on Monday.\u00a0 Mr. Burroughs also noted that the State of the Community luncheon as provided by the Chamber of Commerce will be held on next Friday at 11;30 a.m., and a table has been reserved for JWSC representatives and Commissioners.<\/p>\n
CHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed commended the staff on getting the projects out in a timely manner, and keeping everything within budget.\u00a0 As per Commissioner Stephens\u2019 comment, we will begin looking at improving our advertising, etc. in order to receive a wider range of bids on JWSC projects.\u00a0 Everything is moving in the right direction.\u00a0 Chairman Turnipseed also thanked all of the Commissioners for their participation.<\/p>\n
EXECUTIVE SESSION <\/strong><\/p>\nThere was no Executive Session.<\/strong><\/p>\nThere being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 2:37 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, February 18, 2021 at 2:00 p.m. in the Commission Meeting Room. Commission Meeting Minutes 2-18-21 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-23955","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/23955","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=23955"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/23955\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=23955"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=23955"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=23955"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}