Commission Meeting Minutes 3-18-21 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, March 18, 2021 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Vice-Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nChad Strickland, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director <\/strong><\/p>\nCharlie Dorminy, HBS Legal Counsel<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nFrances Wilson, Senior Accountant<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Commissioner Neal provided the invocation and Commissioner Cook led the Pledge of Allegiance.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
Mr. Donald M. Elliott \u2013 SPLOST<\/strong> \u2013 Mr. Elliott expressed his disappointment that SPLOST did not pass, and said that JWSC had a lot of good projects on there.\u00a0 He commented that SPLOST was a way of providing infrastructure for the underserved in the County and for the Dunbar Creek WPCF renovation.\u00a0 Mr. Elliott said he thought the Commission should consider borrowing funds to accomplish the Dunbar Creek renovation and any other restore and renew projects that require immediate effort.\u00a0 The JWSC should raise rates as necessary to cover the principal and interest of the payments on the loan.\u00a0 He also mentioned that the social media discussions on the SPLOST tended to indicate that there is not a lot of information out in the general public\u2019s knowledge of what JWSC has accomplished and where JWSC is going with those accomplishments.\u00a0 He stated that he thought that every 6 months JWSC should publish or ask the newspapers to publish what JWSC has accomplished during the past 6 months, and what is intended to be accomplished during the next 6 months so that more of the general public will\u00a0 know what JWSC is doing and working on.\u00a0 Mr. Elliott thanked the Commission.<\/p>\nThere being no additional citizens for public comment, Chairman Turnipseed closed the public comment period.\u00a0<\/strong><\/p>\nEMPLOYEE RECOGNITION<\/strong><\/p>\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 David Grantham, Water Distribution System Operator and Laboratory Analyst Certificate<\/strong><\/p>\nMr. Burroughs introduced David Grantham and provided that Mr. Grantham is the SCADA System Administrator for JWSC.\u00a0 He was previously a Water System Operator, however now Mr. Grantham is certified to work on both sides of the system.\u00a0 Commissioner Harvey congratulated Mr. Grantham for his efforts toward obtaining his two certifications and for being a part of the JWSC staff.\u00a0 Commissioner Harvey also advised that Mr. Grantham\u2019s best is always expected from him as a part of the organization.\u00a0 Commissioner Harvey then read the statement on the certificate as presented to Mr. Grantham.\u00a0 Commissioner Harvey expressed his appreciation and congratulations to Mr. Grantham.\u00a0\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed reported that the Facilities Committee had met on the previous day at 1:00 p.m.\u00a0 The Chairman stated that there were 4 easements and 1 piece of infrastructure dedicated to JWSC, and those will be presented to the full Commission today.\u00a0 The Committee reviewed the draft form of the Proposed Capital Projects Plan.\u00a0 All of the water pollution control facilities are operating very well and within permit.\u00a0 The Project Report included good photos and information on the 21 projects JWSC currently has underway.\u00a0<\/strong><\/p>\nFinance Committee<\/strong> \u2013 Commissioner Duncan<\/p>\nCommittee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m. There were two items approved to be forwarded to the full Board for consideration.\u00a0 Those were the Property & Liability Insurance Renewal and Surplus Inventory.\u00a0 The draft of the Proposed Annual Budget for Fiscal Year 2022 was reviewed and discussed.\u00a0 The financial statement was reviewed and JWSC is where it had planned to be. The Committee also had discussion on how to raise funds now without the SPLOST, and how to pay back those funds.\u00a0 Financing debt will be discussed in more detail at the next Committee meeting.\u00a0\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- JWSC Property and Liability Insurance Renewal \u2013 Fred McGinty, McGinty Gordon<\/strong><\/li>\n<\/ol>\n
Mr. McGinty presented the proposal for the renewal of the JWSC Property and Liability Insurance.\u00a0 He briefly reviewed the details on the current industry conditions, proposals received, coverage categories, insurers, and final proposed renewal package as presented to the Finance Committee on the previous day.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn Joint Water and Sewer Commission approve insurance renewal rates for each coverage category and insurer as listed in the attached memo provided by staff.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Master Plan Update Approval \u2013 Angela Bryan & Laura Constantino, Four Waters Engineering<\/strong><\/li>\n<\/ol>\n
Angela Bryan and Laura Constantino from Four Waters Engineering, along with Tony Hairston from Raftelis Financial, presented the Master Plan Update to the full Commission for final approval.\u00a0 They had first presented the Master Plan Update Draft to the JWSC at a Special Called Facilities Committee Meeting on Wednesday, February 17, 2021 at 10:00 a.m.\u00a0 Ms. Bryan and Ms. Constantino reviewed the details contained in the Master Plan Update with the Commissioners.\u00a0 Mr. Hairston then reviewed and discussed the financial aspects and Rate Analysis Model with the Commissioners.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the 2020 Master Plan Update as presented.<\/u><\/p>\n
Commissioner Duncan commented that if the Commissioners vote for this Plan, it is a \u201cWay Forward.\u201d\u00a0 Our endorsement tells the staff to execute the Plan to benefit our customers and community.\u00a0 We have identified the priorities and we know how much funding is going to be required.\u00a0 We have the model that Tony shared with us which allows considering various scenarios in looking at Rate Analysis and the future effects of raising or not raising rates.\u00a0 It also allows us to make decisions on borrowing money, for example, to fund the $15M list that we had on the failed SPLOST project list.\u00a0 Commissioner Duncan also commented on JWSC\u2019s strong system and treatment capacities with regard to future high dollar investments.<\/p>\n
Commissioner Stephens commented that this is a great Plan, is well put together, and is a great guide and tool for JWSC to have.\u00a0 He then questioned if \u201capprove\u201d was the correct word to use in the motion, or if endorse was better to use since they are endorsing that they support the Plan.\u00a0 The word \u201capprove\u201d can be misinterpreted as granting approval to spend $191M.\u00a0 Commissioner Stephens suggested amending the motion from \u201capprove\u201d to \u201cendorse.\u201d<\/p>\n
Commissioner Harvey agreed that this is a good Plan, and is a good assessment of our facilities, of our program moving forward, and advising JWSC on how to continue to get to the next level.\u00a0 He added that he agreed with Commissioner Stephens in that this is a living document that can be changed as we go, it is fluid.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Neal to move to amend the motion by changing the word \u201capprove\u201d to \u201caccept\u201d.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Strickland to move that the Brunswick-Glynn Joint Water and Sewer Commission accept the 2020 Master Plan Update as presented.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the February 18, 2021 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Commissioner Harvey to approve the minutes from the February 18, 2021 Regular Commission Meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioners Neal and Stephens were not in the room at the time of the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- Surplus Inventory<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs presented the request to declare 18 unused meters as surplus inventory to be sold in a manner most beneficial to the JWSC.\u00a0 These Metron meters are no longer of use to the JWSC and are considered obsolete inventory.\u00a0 This item was presented to the Finance Committee on the previous day and was approved to forward to the full Commission.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above listed items as surplus to be disposed of in a manner most beneficial to the JWSC.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioners Neal and Stephens were not in the room for the vote.)<\/u><\/p>\n\n- Easement(s) and Infrastructure Dedications<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
\n- 500 Block of Longview \u2013 Three (3) Easements<\/strong><\/li>\n
- Captain\u2019s Cove \u2013 Easement and Infrastructure<\/strong><\/li>\n<\/ul>\n
Mr. Kline presented the Easement and Infrastructure Dedications to the full Commission by recommendation from the Facilities Committee on the previous day.\u00a0 Three easements were dedicated by the property owners of #503, 507 and 509 Longview Road on St. Simons Island in order for JWSC to locate, construct, install, and subsequently maintain or replace water or sewer lines.\u00a0 Those residents have expressed their desire to become JWSC customers.\u00a0 The owner of Captain\u2019s Cove dedicated infrastructure as public, accompanied by a water\/sewer easement.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Harvey to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above described easements and dedication of public infrastructure for ownership, operation, and maintenance.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs announced that JWSC\u2019s Asset Management Manager, Ellis Zettler, will be presenting at a virtual Cityworks Converge Conference at national level on March 23, 2021.\u00a0 Mr. Burroughs also informed the Commissioners that Hurricane Tabletop Exercises will be held on March, 31st<\/sup>, and requested the Commissioners to advise by Friday, March 26th<\/sup> if they plan to attend.<\/p>\nCHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed commended the staff on assisting Four Waters Engineering on the Master Plan Update.\u00a0 He also thanked the Commissioners who attended the Special Called Facilities Committee Meeting for the presentation of the Master Plan Update Draft.<\/p>\n
EXECUTIVE SESSION <\/strong><\/p>\nThere was no Executive Session.<\/p>\n
There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 3:45 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, March 18, 2021 at 2:00 p.m. in the Commission Meeting Room. Commission Meeting Minutes 3-18-21 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-24524","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/24524","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=24524"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/24524\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=24524"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=24524"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=24524"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}