Commission Mins 7-15-21 Docs<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, July 15, 2021 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Vice-Chairman<\/strong><\/p>\nChad Strickland, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director <\/strong><\/p>\nCharlie Dorminy, HBS Legal Counsel<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nDerrick Simmons, Water Distribution Superintendent<\/strong><\/p>\nJanice Meridith, Executive Commission Admin.<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\n\u00a0<\/strong>MEDIA:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nPamela Permar-Shierling, The Islander\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\n\u00a0<\/strong>Chairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\nChairman Turnipseed provided the invocation and Commissioner Strickland led the Pledge of Allegiance.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no additional citizens for public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
Chairman Turnipseed requested a motion to excuse Commissioner Cook from this meeting.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Harvey to excuse Commission Cook from this Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Cook was absent from the meeting.)<\/u><\/p>\n
COMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed reported that the Facilities Committee had met the previous day at 1:00 p.m. The Chairman stated that the Committee reviewed and forwarded three items to the full Commission for their approval. These items include a contract award for Priority Basin Clean & CCTV, a contract award for the Canal Road Water Main Installation, and Change Order No. 1 for the SPLOST 2016 North Mainland Phase III Force Main Project. \u00a0The Dunbar Creek WPCF Engineering contract was deferred until the next Facilities Committee Meeting.\u00a0 The Committee discussed a list of several projects that possibly will be funded by the Revenue Bonds JWSC is considering.\u00a0 The WPCF Plant Flows Report indicated that all water treatment plants are operating very well and within compliance. \u00a0The Project Report included project photos and information on the projects JWSC currently has underway.\u00a0<\/strong><\/p>\nFinance Committee<\/strong> \u2013 Commissioner Duncan<\/p>\nCommittee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m. The Committee recommended that Change Order No. 1 for SPLOST 2016 North Mainland Phase III Force Main Project be forwarded to the full Commission for their approval.\u00a0 The contract award for the Dunbar Creek WPCF Rehab Engineering was deferred by the Committee until the next meeting.\u00a0 The project list for the potential Revenue Bond Issuance was reviewed and discussed.\u00a0 Mrs. Wilson presented the Financial Statements for month ending June 30, 2021 and reviewed particular details with the Committee.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the June 17, 2021 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Neal made a motion seconded by Commissioner Stephens to approve the minutes from the June 17, 2021 Regular Commission Meeting.\u00a0 Motion carried 6-0-1. (Commissioner Cook was absent from the meeting).<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the June 17, 2021 Executive Session<\/strong><\/li>\n<\/ol>\n
Commissioner Harvey made a motion seconded by Commissioner Neal to approve the minutes from the June 17, 2021 Executive Session. Motion carried 6-0-1 (Commissioner Cook was absent from the meeting).<\/u><\/p>\n\n- Resolution \u2013 Intent to Issue Revenue Bonds <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Jon Pannell and Courtney Rogers gave a brief presentation to the Commission regarding the consideration of the issuance of Revenue Bonds to fund several needed JWSC projects.\u00a0 Jon Pannell discussed the preliminary credit statement and legal issues with the Revenue Bond Agreement.\u00a0 Courtney Rogers discussed the scheduling, financial aspects, and meeting with the Bond Rating Agencies.\u00a0 Mr. Rogers explained \u201cwrap around debt\u201d and how the new debt can wrap around the existing debt and will not require the organization to raise rates or find additional funding sources for repayment.\u00a0 This happens when some of the old debt drops off and the new debt will be back-loaded to avoid a spike in debt.\u00a0 After Mr. Burroughs reviewed the list of anticipated projects that may be funded with the Revenue Bond.\u00a0 Mr. Pannell and Mr. Rogers explained how the final projects do need to be funded with the bond and that they are identified with the particular bond.\u00a0 Funding can be shifted only between the specifically listed projects, and all of the projects on the list must be accomplished.\u00a0 JWSC will be required to add more funding if necessary due to price increases; the projects must be accomplished.\u00a0 There is some flexibility in executing at a lesser level of materials for the projects (execute with different unit quantities.)<\/p>\n
Commissioner Neal indicated he had a question he needed to briefly discuss (via phone) with the county attorney and Charlie Dorminy, legal counsel for JWSC.<\/p>\n
Commissioner Harvey made a motion to enter into Executive Session.<\/u>\u00a0<\/strong><\/p>\nMr. Dorminy advised that an Executive Session was not required and this would simply be a brief break for recess only.<\/p>\n
Commissioner Harvey rescinded the motion to enter into Executive Session.<\/u><\/p>\n
The Commission Meeting entered into recess at 2:23 p.m.\u00a0 The meeting reconvened to continue the Regular Meeting at 2:28 p.m.<\/p>\n
With the question of what if JWSC does not have funding to add to and complete one of the projects as listed, the discussion returned to the requirements that everything listed was accomplished.\u00a0 This is affected by how the project list and the scopes describing the projects are stated on the Bond documents.\u00a0 A concern was to ensure that all the projects could be completed including their scopes as documented in the agreement, and did those details need to be spelled out on the Resolution being approved at this meeting.\u00a0 Mr. Pannell advised that today the approval is for the Intent Resolution only and does not lock JWSC into the bond yet.\u00a0 He indicated that the list as presented at this meeting was pretty generic.\u00a0 He also reassured the Commissioners that there is no commitment level yet until the bond is done; the Intent Resolution only starts the process and does not require project details.\u00a0 Chairman Turnipseed commented that with the exception of the water tank, the other projects\u2019 scopes can be flexible and the details worked on for the final Resolution.\u00a0 Commissioner Stephens asked what the risk was if the Commission did not pass the intent Resolution today, and Mr. Rogers responded that interest rates are the risk as we do not know if they will go up or down before that.<\/p>\n
Mr. Rogers will price bonds on the morning of August 19, 2021 and will bring that information with him to the Commission Meeting that afternoon.
\n<\/u><\/p>\n
Commissioner Neal made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water & Sewer approve the Intent to enter into a Bond Resolution.\u00a0 Motion carried 4-2-1. (Chairman Turnipseed voted yes.\u00a0 Commissioner Duncan voted yes.\u00a0 Commissioner Neal voted yes.\u00a0 Commissioner Harvey voted yes.\u00a0 Commissioner Stephens voted no.\u00a0 Commissioner Strickland voted no.\u00a0 Commissioner Cook was absent from the meeting).<\/u>\u00a0<\/strong><\/p>\n\n- Contract Award \u2013 Priority Basin Clean & CCTV \u2013 <\/strong>A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised the Commission that the 2021 Priority Basin Clean and CCTV Project calls for investigation of sanitary sewer conveyance line segments in both the Mainland and St. Simons Island service districts.\u00a0 This will assist JWSC in addressing various I & I related issues throughout the system.\u00a0 Segments selected for inspection were identified as the highest priority basins for I & I contributions in the 2020 Master Plan Update.\u00a0 Mr. Burroughs further noted that the Invitation for Bids was released on Monday, May 24th<\/sup>. A pre-bid teleconference was held on Wednesday, June 9th<\/sup>, with seven prime contractors and five subcontractors or supplier support-related in attendance.\u00a0\u00a0 Three bids were received, of which Southeast Pipe Survey, Inc., was the apparent low bidder in the amount of $272,250.15.\u00a0 A bid tabulation was provided for the Commission to review.\u00a0 This project was funded from the R & R Reserve with a budget amount of $425,000.00.<\/p>\nCommissioner Strickland made a motion seconded by Commissioner Duncan to recommend the full Commission approve the award of a contract for 2021 Priority Basin Clean and CCTV to Southeast Pipe Survey, Inc., in the amount of $272,250.15.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Cook was absent from the meeting.)<\/u><\/p>\n\n- Contract Award \u2013 Canal Road Water Main Installation<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided a brief background of the contract awarded to TB Landmark for the SPLOST 2016 North Mainland Force Main Phase III Project. He discussed the facts regarding current situations with significant material shortages, increased manufacturing\/delivery lead times, as well as substantial cost increases.\u00a0 While this North Mainland Project is funded by SPLOST, the water main installation is not funded by the SPLOST proceeds. TB Landmark is the contractor for JWSC on this project, and was able to order some of the materials prior to incurring significant price increases.\u00a0 The suppliers are declaring force majeure and have either withdrawn quotes for piping or have issued price increases to existing bids.\u00a0 Unfortunately the disruptions in the PVC and HDPE pipe supply chain have caused TB Landmark to make the request for Change Order No. 1 to the original contract.\u00a0\u00a0 Their request is for approval of an increase in the amount of $168,801.82, and also an additional 110 day time extension.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the award of a contract for Canal Road to Glynco Parkway Water Main Extension to TB Landmark Construction, Inc., in the amount of $206,890.00.\u00a0 Motion carried 6-0-1. (Commissioner Cook was absent from the meeting.)<\/u><\/p>\n\n- Contract Award \u2013 Dunbar Creek WPCF Rehab Engineering<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that this item was deferred by both the Facilities Committee and the Finance Committee until the next meetings, and requested a motion to defer.\u00a0<\/u><\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Harvey to move that the Brunswick-Glynn Joint Water and Sewer Commission defer this approval item until the August Commission Meeting.\u00a0 Motion carried 6-0-1. (Commissioner Cook was absent from the meeting.)<\/u><\/p>\n\n- Contract Order No. 1 \u2013 SPLOST 2016 North Mainland Phase III Force Main<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided a brief background of the contract awarded to TB Landmark for the SPLOST 2016 North Mainland Force Main Phase III Project. He discussed the facts regarding current situations with significant material shortages, increased manufacturing\/delivery lead times, as well as substantial cost increases.\u00a0 While this North Mainland Project is funded by SPLOST, the water main installation is not funded by the SPLOST proceeds. TB Landmark is the contractor for JWSC on this project, and was able to order some of the materials prior to incurring significant price increases.\u00a0 The suppliers are declaring force majeure and have either withdrawn quotes for piping or have issued price increases to existing bids.\u00a0 Unfortunately the disruptions in the PVC and HDPE pipe supply chain have caused TB Landmark to make the request for Change Order No. 1 to the original contract.\u00a0\u00a0 Their request is for approval of an increase in the amount of $168,801.82, and also an additional 110 day time extension.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Harvey to move that the Brunswick-Glynn Joint Water and Sewer Commission approve Change Order No. 1 to the SPLOST North Mainland Phase III Force Main Project to TB Landmark Construction, Inc. to increase the contract amount by $168,801.82 and contract time by 110 consecutive calendar days.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Cook was absent from the meeting.)<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\nThere were no items for discussion.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs provided that some staff had attended the GAWP conference the previous week and were able to gain knowledge on new technology and project updates from other utilities.\u00a0 He then commended the JWSC staff who worked during Tropical Storm Elsa.<\/p>\n
CHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed commended JWSC staff on their work and solving problems above and beyond normal expectations.\u00a0 He commended cross training and how staff members help covering each other.\u00a0 Chairman Turnipseed also commended Derrick Simmons\u2019 group, Water Distribution for their continuous efforts and working with the meters.<\/p>\n
EXECUTIVE SESSION \u2013 Property and Litigation<\/strong><\/p>\nCommissioner Duncan made a motion seconded by Commissioner Harvey to enter into Executive Session to discuss Property and Litigation with no vote to be taken after.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Cook was absent from the meeting.)<\/u><\/p>\n
Return to Regular Session<\/strong>\u00a0<\/strong><\/p>\nCommissioner Stephens made a motion seconded by Commissioner Duncan to return to Regular Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Cook was absent from the meeting.)<\/u><\/p>\n
Chairman Turnipseed requested a motion to adjourn the meeting.<\/strong>\u00a0<\/strong><\/p>\nCommissioner Duncan made a motion seconded by Commissioner Stephens to adjourn the meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Cook was absent from the meeting.)<\/u><\/strong><\/p>\nThere being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 3:20 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, July 15, 2021 at 2:00 p.m. in the Commission Meeting Room. Commission Mins 7-15-21 Docs To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-27636","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/27636","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=27636"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/27636\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=27636"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=27636"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=27636"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}