Facilities Minutes 8-18-21 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, August 18, 2021 at 1:00 PM<\/strong>\u00a0<\/strong><\/p>\nFACILITIES COMMITTEE MINUTES<\/strong><\/h2>\nPRESENT: \u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBen Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Commissioner<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director <\/strong><\/p>\nALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCornell Harvey, Commissioner<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nJanice Meridith, Executive Commission Admin.<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nMEDIA:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 None Present\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 1:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the Public Comment Period.<\/p>\n
There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from Facilities Committee Meeting July 14, 2021 <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Chairman Turnipseed to approve the minutes from the Facilities Committee Meeting held on July 14, 2021.\u00a0 Motion carried 2-0-1.\u00a0 (Commissioner Cook abstained due to having been absent from July 14 meeting.)<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from Facilities Committee Executive Session July 14, 2021 <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Chairman Turnipseed to approve the minutes from the Facilities Committee Executive Session held on July 14, 2021.\u00a0 Motion carried 2-0-1.\u00a0 (Commissioner Cook abstained due to having been absent from July 14 meeting.)<\/u>\u00a0<\/strong><\/p>\n\n- GDOT State Road 303 Resurfacing Contract Item Agreement<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised the Committee that the GDOT will be resurfacing State Route 303 from south of West Fancy Bluff Road to north of Scouten Lane, and that JWSC has assets that will need to be adjusted to grade following resurfacing.\u00a0 The GDOT requested an agreement with JWSC in order to bid this work as part of the resurfacing package, including an estimated 10 sewer manholes and 20 water valves that will require grade adjustments.\u00a0 With bids having not been received yet, a total estimated cost of $35,500.00 has been applied and the total cost of the project will be adjusted once bids are received.\u00a0 Mr. Burroughs provided a copy of the GDOT Contract Line Agreement and an Estimated Bid Cost Spreadsheet for the Committee to examine.\u00a0 JWSC staff has reviewed the estimated costs for the work included in the GDOT\u2019s contract and finds them in line with recent bids for similar work.\u00a0 Mr. Burroughs stated that staff recommends entering into an agreement with GDOT for the necessary grade adjustments in the estimated amount of $35,500.00, and added that the funding will come from the R&R Reserve.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend entering into the Contract Item Agreement with Georgia Department of Transportation for infrastructure grade adjustments along State Route 303 in the amount of $35,500.00.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Change Order No. 1 SPLOST North Mainland Phase III Pump Stations \u2013 <\/strong>A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs informed the Facilities Committee that the JWSC staff received a Change Order No. 1 recommendation letter dated August 6, 2021 from Thomas & Hutton Engineering Co. (Engineer of Record) which included the Contractor\u2019s request for additional funding and a time extension to the construction contract in the amount of $55,508.00 and 30 days.\u00a0 Due to pump and equipment delays being impacted by COVID, PS4035 requires bypass pumping for an extended period of time and added cost of $31,798.00 for bypass pump rental. \u00a0Mr. Burroughs stated that the condition of PS4035 wet well was not known at the time of the original contract.\u00a0 It was since discovered that the stairs and walkway into the wet well are corroded beyond feasible repair and may pose a possible hazard if not demolished.\u00a0 The demolition and removal of the concrete stairs\/walkway for PS4035 will be done by the Contractor for an additional lump sum of $23,710.00.\u00a0 The added cost of $31,798.00 for the bypass pump rental and the additional sum of $23,710.00 for demolition total the requested additional funding of $55,508.00.\u00a0 The 30 day construction time extension is requested due to the delivery delays.\u00a0 Mr. Burroughs advised that the staff has reviewed the request and recommended approval of the EOR and Contractor\u2019s request for additional funding and a time extension to the construction contract in the amount of $55,508.00 and 30 days.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend approval of Change Order No. 1 to the SPLOST North Mainland Phase III Pump Station Project to Southern Civil, LLC to increase the contract amount by $55,508.00 and contract time by 30 consecutive calendar days.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\nDISCUSSION<\/strong><\/p>\n\n- Wastewater Flow Reports<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs reviewed the Wastewater Flow Reports with the Committee.\u00a0 This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc.\u00a0 \u00a0The rainfall amounts at each plant were much higher for July 2021 than they were in July 2020.\u00a0 The influent flow at Academy Creek was at 7.6 MGD and the effluent flow was 6.8 MGD, with the plant operating at 50% of its capacity.\u00a0 The influent flow at Dunbar Creek was at 3.0 MGD and the effluent flow was 3.6 MGD, with the plant operating at 90% capacity.\u00a0 The influent flow at South Port was at 0.403 MGD and the effluent flow was at 0.440 MGD, with the plant operating at 29% capacity.\u00a0 JWSC\u2019s wastewater treatment plants are operating very well and are within permit limits.\u00a0<\/strong><\/p>\n\n- Project Report<\/strong> \u2013 T. Kline \/ A. Burroughs<\/li>\n<\/ol>\n
Mr. Kline gave an update on the Project Report for projects currently in process.\u00a0 The Committee Members were provided with a packet containing: the Capital Project Photographs for each project, the Capital Project Report Spreadsheet, the Capital Project Gantt Chart indicating project timelines, and also the Earned Value Analysis Report.\u00a0 Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details of the current status. The photographs taken at Pump Station 4035 included visuals of the corroded stairs and walkway in the wet well discussed in Approval Item #4 earlier in the meeting.<\/p>\n
Chairman Turnipseed asked if there was any further business for discussion.<\/p>\n
There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:13 p.m.<\/p>\n
<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, August 18, 2021 at 1:00 p.m. in the Commission Meeting Room. Facilities Minutes 8-18-21 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[20],"tags":[],"class_list":["post-28311","post","type-post","status-publish","format-standard","hentry","category-facilities-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/28311","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=28311"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/28311\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=28311"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=28311"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=28311"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}