Facilities Minutes 10-17-21 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water & Sewer Commission <\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520 <\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, November 17, 2021at 1:00 PM<\/strong><\/p>\n <\/p>\n
PRESENT:\u00a0\u00a0<\/strong><\/p>\nBen Turnipseed, Chairman <\/strong><\/p>\nBob Duncan, Commissioner <\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCharlie Dorminy, Legal Consultant<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director <\/strong><\/p>\nChrista Free, Procurement Coordinator<\/strong><\/p>\nMEDIA:\u00a0<\/strong><\/p>\nNone Present<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 1:00 PM. Chairman Turnipseed provided the invocation.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nThere being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from Facilities Committee Meeting October 20, 2021<\/strong><\/li>\n<\/ol>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minute<\/u>s <\/u>from the<\/u> Facilities Committee Meeting held on October 20, 2021 <\/u>. <\/u>Motion carried 3-0-0.<\/u><\/p>\n
2. Contract Award -Arco Water & Sewer Extension (Construction Phase) -A. Burroughs <\/strong><\/p>\nMr. Burroughs presented Invitation for Bid No. 22-013, Arco Area Water & Sewer Extension (Construction Phase), which was released on September 24, 2021. The scope of work for this project<\/p>\n
includes the installation of 11,307 linear feet of 8-inch and 3,116 linear feet of 10-inch PVC gravity sewer as well as 1,040 linear feet of 6-inch and 3,207 linear feet of 8-inch PVC water main to allow properties<\/p>\n
in the Arco area of Brunswick access to the JWSC system. Two bids were received Thursday, October 28, 2021, with UWS, Inc. being the apparent low bidder at $3,655,749.60. The Contract period for this work will be 240 consecutive calendar days.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities<\/u> Committee forward the above described contract for Arco Area Water & Sewer Extension Con<\/u>s<\/u>tructio<\/u>n <\/u>Phase to UWS Inc., in the amount of $3,655,749.60 to the full Commission for approval. \u00a0Motion carried 3-0-0.<\/u><\/p>\n
3.\u00a0 \u00a0AMI Meter Replacement Project – Change Order #1 -L. Roberts<\/strong><\/p>\nMs. Roberts presented a change order request from Delta Municipal Supply Company (“Delta”) for the Advanced Metering Infrastructure and Meter Data Management System project. During the course of installation of meter change-outs Delta encountered a larger quantity of fused meters, dubbed ”yoke bars”, than had been anticipated during the initial research, thereby increasing the original “not-to\u00ad exceed” allowance value. Delta suspended meter installation in May of 2021 and completed a full-scale visual audit of the entire meter system. It was determined following the audit that the “not-to-exceed” allowance should increase by $3,287,712.60 for the remainder of the project in order to account for the additional “yoke bars” located throughout the JWSC system. The project is funded by GEFA loan.<\/p>\n
Commissioner <\/u>Duncan made <\/u>a <\/u>motio<\/u>n<\/u> seconded <\/u>by <\/u>Commissioner Cook to <\/u>move that <\/u>the <\/u>Facilities<\/u> Committee <\/u>recommend the full Commission <\/u>approve <\/u>the above described Change <\/u>Order #1 for <\/u>Delta<\/u> Mun<\/u>i<\/u>cipal <\/u>Supply Company for <\/u>the <\/u>Meter <\/u>Replacement project. Motion <\/u>carried <\/u>3-0<\/u>–<\/u>0<\/u>.<\/u><\/p>\n
4.\u00a0 Pump Station 2002 Force Main Installation Bid Rejection – A. Burroughs<\/strong><\/p>\nMr. Burroughs presented a bid rejection for IFB No. 22-012 Pump Station 2002 Force Main Installation. The bid was released on September 22, 2021, with a pre-bid meeting held October 12 with four contractors in attendance. One bid was received November 9, 2021 from T.B. Landmark Construction, at a bid price of $769,315.00. The bid does not include the cost of the materials, which are being ordered by the JWSC due to supply chain and lead time issues. Due to budgeted funds of $500,000 for this project, staff recommends rejecting the bid from T.B. Landmark Construction. Chairman Turnipseed requested that Mr. Burroughs submit a proposal for SmartBall technology to the next Committee meeting in order for JWSC staff to determine a more cost effective way to rehabilitate Pump Station 2002.<\/p>\n
Co<\/u>mmissioner<\/u> Duncan made <\/u>a <\/u>motion <\/u>seconded by Commission Cook <\/u>to move that <\/u>the Facilities<\/u> \u00a0Committee <\/u>recommend the full <\/u>Commission <\/u>reject the bid <\/u>for IFB <\/u>No. 22<\/u>–<\/u>012<\/u> Pump <\/u>Station <\/u>2002 <\/u>Force<\/u> Main <\/u>Replacement due to insufficient funds <\/u>allocated for the project. Motion carried 3-0-0.<\/u><\/p>\n
5.\u00a0 Contract Award -Engineering Services for Canal Road Water Production Facility – A. Burroughs<\/strong><\/p>\nMr. Burroughs presented \u00a0Request for Proposal No. 22-015 Engineering Services for Canal Road Water Production Facility. The RFP was released on September 29, 2021 and a pre-propo sal meeting attended by ten engineering firms was held on October 18, 2021. The scope of work for this project includes engineering services to provide additional water production capability to the North Mainland District. There is a current fire well located at I 04 Canal Road, which has been determined to possess sufficient yield to allow for conversion to a full water production facility. The existing well is an Upper Floridan well and will reduce JWSC dependence on the two Miocene wells in the North Mainland. Six proposal s were received on November 2, 2021 and were evaluated by a three member panel representing JWSC Operations, Engineering, \u00a0and Senior Leadership. Thomas & Hutton Engineering Co., was the highest scoring proposal at 91.The proposal\u00a0 from Thomas & Hutton was also the lowest cost proposal at<\/p>\n
$225,800.00. The estimated time to complete design services and produce bid ready plans and specifications is 120 days.<\/p>\n
Commissioner Cook made a motion seconded <\/u>by <\/u>Commissioner <\/u>Duncan to <\/u>move <\/u>that <\/u>the Facilities \u00a0Committee recommend \u00a0<\/u>the full <\/u>Commission <\/u>award <\/u>a contract for Engineering Services <\/u>to <\/u>Thomas &<\/u>\u00a0<\/u>Hutton <\/u>Engineering, Co., <\/u>in the <\/u>amount <\/u>of $225,800.00 for Canal Road Water Production Facility project.<\/u> Motion <\/u>carried <\/u>3-0-0.<\/u><\/p>\n
6.\u00a0 Engineering Services for Academy Creek WPCF Rehab Change Order #1-A. Burroughs<\/strong><\/p>\nBurroughs informed the Committee that in July 2020 the JWSC received an updated NPDES discharge permit that contained significant changes to ammonia, BODs, and Ent<\/em>ero<\/em>cocci <\/em>discharge limitations. Existing plant changes as a result of current rehab work at the Academy Creek WPCF will improve ammonia and BODs removal at the facility, and internal improvements were made to the existing chlorine disinfection equipment to increase the availability of chlorination and dechlorination for disinfection purposes. However, increased dosing rates of both chlorine for disinfection and sulfur dioxide for dechlorination are required to effectively treat against the more resistant Enterococci <\/em>.<\/em>The new dosing rate is also affected by an increase cost of chemicals due to supply chain issues. Costs have increased through 1Q FY2022 by 25% and the JWSC has also been notified of a 50% increase for chlorine effective November \u00a01, 2021, which would add an additional annual cost of $50,000 to the current chlorine budget. As the Engineer of Record for the current rehab work at the Academy Creek WPCF, the JWSC approached GMC about costs to design improvements for the installation of UV disinfection equipment. The current contract for engineering of the Academy Creek WPCF is $1,181 ,150.00 and the change order request to engineer for UV system is $79,000. There is currently \u00a0$112,049 of uncommitted funding for this project. Chairman Turnipseed requested that Mr. Burroughs receive a timeline of work from GMC for the updated engineering.<\/p>\nCommissioner <\/u>Duncan made a motion <\/u>seconded <\/u>by <\/u>Commissioner Cook <\/u>to move that the Facilities<\/u> Committee <\/u>recommend that the <\/u>full <\/u>Commission <\/u>approve <\/u>the <\/u>above <\/u>described Change <\/u>Order # 1 <\/u>for <\/u>GMC<\/u> Engineering <\/u>for the <\/u>UV system <\/u>engineering <\/u>at <\/u>the Academy Creek WPCF. <\/u>Motion carried <\/u>3<\/u>-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- \u00a0SCADA Demonstration – A. Burroughs<\/strong><\/li>\n<\/ol>\n
Mr. Burroughs gave a demonstration of the new SCADA system currently being installed by EMC Technologies. At the time of the meeting, 136 sites were complete. The new updated system allows JWSC employees to operate station pumps remotely. Each station will show current water level, pump run\/start times, and historical data and alarms. Forty hours of training is provided to JWSC employees based on job description.<\/p>\n
\n- WPCF Plant Flows Report – A. Burroughs<\/strong><\/li>\n<\/ol>\n
Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners. \u00a0This report contains data regarding the influent and effluent flows, concentration \u00a0of elements and chemicals, plant capacity, etc.\u00a0 \u00a0The influent flow at Academy Creek was at 7.0 and the effluent flow was 7.0, with the plant operating at 52% of its capacity. \u00a0The influent flow at Dunbar Creek was at 2.5 and the effluent flow was 2.9, with the plant operating at 71% capacity. \u00a0The influent flow at South Port was at 0.430 and the effluent flow was at 0.490, with the plant operating at 29% capacity. \u00a0JWSC’s wastewater treatment plants are operating very well and are within permit limits.<\/p>\n
3.\u00a0 Capitol Project Report –\u00a0 T. Kline<\/strong><\/p>\nMr. Kline gave an update on the Project Report for projects currently in process. \u00a0The Commissioners were provided \u00a0with a packet containing: the Capital Project Report Spreadsheet, Capital Project Photographs, the Capital Project Gantt Chart of project timelines, and also the Earned Value Analysis Report. \u00a0Mr. Kline and Mr. Burroughs thoroughly \u00a0presented the update by discussing each project along with excellent photographs and descriptive details.<\/p>\n
<\/p>\n
There being no further Committee business<\/span><\/span>, <\/span>Chairman Turnipseed adjourned the meeting at 2:58 p.m<\/span><\/span>.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, November 17, 2021 at 1:00PM in the Commission Meeting Room Facilities Minutes 10-17-21 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[20],"tags":[],"class_list":["post-30321","post","type-post","status-publish","format-standard","hentry","category-facilities-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/30321","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=30321"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/30321\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=30321"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=30321"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=30321"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}