For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, May 18, 2022 at 3:00 p.m. in the Commission Meeting Room.<\/p>\n
Finance Minutes 5-18-22 with Attachments<\/a> Facilities Minutes 5-18-22 with Attachments<\/a><\/p>\n To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n <\/p>\n Brunswick-Glynn Joint Water & Sewer Commission<\/strong><\/p>\n 1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\n Commission Meeting Room<\/strong><\/p>\n Wednesday, May 18, 2022 at 3:00 PM<\/strong>\u00a0<\/strong><\/p>\n MEMBERS PRESENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\n Bob Duncan, Committee Chairman<\/strong><\/p>\n Charles Cook, Commissioner<\/strong><\/p>\n Tripp Stephens, Commissioner<\/strong><\/p>\n Andrew Burroughs, Executive Director<\/strong><\/p>\n ALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n Ben Turnipseed, Commission Chairman\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n Frances Wilson, Accounting Manager<\/strong><\/p>\n Charlie Dorminy, HBS Legal Counsel<\/strong><\/p>\n Janice Meridith, Executive Commission Administrator<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\n Committee Chairman Duncan called the meeting to order at 3:08 PM.\u00a0\u00a0<\/strong><\/p>\n PUBLIC COMMENT PERIOD<\/strong><\/p>\n Chairman Duncan opened the Public Comment Period.<\/p>\n There being no citizens that wished to address the Committee, Committee Chairman Duncan closed the Public Comment Period.<\/p>\n Commissioner Cook made a motion seconded by Commissioner Stephens to move Approval Item #3 to the Discussion Section as Item #3.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n Commissioner Cook made a motion seconded by Commissioner Stephens to add \u201cEmployee Compensation Study and Open Positions\u201d as Discussion Item #4.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n APPROVAL<\/strong><\/p>\n Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the April 20, 2022 Finance Committee Meeting.\u00a0 Motion carried 2-0-1.\u00a0 (Commissioner Stephens abstained as he was absent from that meeting.)<\/u>\u00a0<\/strong><\/p>\n Mrs. Roberts presented the request for approval of a modification to the GEFA Loan Agreement and provided a brief background of the loan.\u00a0 On December 17, 2020 the Commission approved a Georgia Environmental Finance Authority (GEFA) loan in the amount of $7.5M for systemwide replacement of existing BGJWSC water meters as well as installation of advanced metering infrastructure.\u00a0 Mrs. Roberts noted that this loan modification increases the loan amount from $7.5M to $18.2M.\u00a0 During the initial loan application process GEFA required loan recipients to draw loan funds down within a two-year time limitation.\u00a0 As a result, BGJWSC divided the full project of $15M into two phases of $7.5M per phase.\u00a0 The original loan funded the first phase, and a portion of this modification funds the remaining $7.5M.\u00a0 Mrs. Roberts stated that additionally, during performance of the first phase of work, some unanticipated meter configurations were encountered by the contractor.\u00a0 Therefore, a full system audit was performed to determine prevalence of these types of installations in an effort to formulate comprehensive labor and material needs for the total project.\u00a0 Data from the audit supported an additional funding request of $3.2M which was approved by the Board at the November 2021 meeting.\u00a0 That $3.2M is the remainder of the increase funded by this loan modification.\u00a0 Mrs. Roberts advised that the initial interest rate of 0.07% and the initial term of fifteen (15) years remain unchanged.\u00a0 The original Completion Date was stated as May 1, 2023, and that has been extended to May 1, 2025.<\/p>\n Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend that the full Commission approve the modification for time extension and additional funding for GEFA Loan DW2020040 in the form of the attached loan modification documents.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n This item was moved to the Discussion Section as Item #3.<\/p>\n Mr. Burroughs provided to the Committee that the JWSC utilizes a software program called Cityworks, owned by Azteca Systems, Inc. as an asset management and work order management system.\u00a0 Work orders completed by staff are tagged to the individual assets that are being worked on to generate information on expenses by asset location and overall asset type. JWSC also utilizes Cityworks for inventory management through the Storeroom add-on.\u00a0 Mr. Burroughs stated that each year, the JWSC has entered into an Enterprise License Agreement (ELA) with Azteca Systems for the ongoing subscription and maintenance of the Cityworks program, the Storeroom add-on, the CCTV add-on, and the mobile application add-on.\u00a0 Cityworks is a crucial part of the ongoing workflows for both inspections and maintenance activities for the JWSC field crews.\u00a0 Furthermore, he added, the information collected and analyzed from Cityworks assists management with future maintenance and replacement needs to ensure that JWSC capital funds are being allocated to the most impactful area.\u00a0 Cityworks is also where recordkeeping occurs in a storm event to expedite the completion of FEMA-related paperwork.\u00a0 Mr. Burroughs provided that this year\u2019s ELA renewal does include an increase from the previous two years.\u00a0 The FY2021 and 2022 renewals were $42,000, and the increase for this year is $2,100, which is a 5% increase over the previous two fiscal years.<\/p>\n Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend the full Commission approve the renewal of the Fiscal Year 2023 Cityworks Enterprise License Agreement with Azteca Systems, Inc. in the amount of $44,100.00.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n DISCUSSION<\/strong><\/p>\n Mrs. Roberts provided the Committee with a discussion on the current practices for deposit refunds to customers in good standing with JWSC with regards to their payment history. \u00a0She had redlined copies of the pertinent sections of the Rate Resolution and the Glynn County Ordinance to share the recommended changes to those two documents regarding the drafted Deposit Policy. Mrs. Roberts had surveyed six other utilities as to their deposit policies with the goal of JWSC\u2019s policy having more uniformity with other similar utilities.<\/p>\n Mrs. Wilson presented the financial statement for the month ending April 30, 2022.\u00a0\u00a0 She reviewed the Balance Sheet with the Committee noting that this is a strong balance sheet.\u00a0 She briefly explained the Prepaid Expense, Fixed Assets, and Unearned Revenue accounts.\u00a0 She also highlighted details on the Summary of Revenues and Summary of Expenses.\u00a0 Mrs. Wilson also briefly reviewed line items on the Cash Balances and the Project Report, as well as providing an update on Investments.<\/p>\n Mr. Burroughs, Mr. Dorminy and the Committee reviewed the background and options for the Connection Assistance Policy in consideration.\u00a0 Mr. Burroughs and Mr. Dorminy will work on policy details such as length of time for loans JWSC will offer to customers with existing buildings currently on failing wells and septic systems.<\/p>\n Committee Chairman Duncan asked if there were any other items to discuss.<\/p>\n There being no further business, Chairman Duncan adjourned the meeting at 4:12 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":" For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, May 18, 2022 at 3:00 p.m. in the Commission Meeting Room. Finance Minutes 5-18-22 with Attachments Facilities Minutes 5-18-22 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-34363","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/34363","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=34363"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/34363\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=34363"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=34363"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=34363"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}FINANCE COMMITTEE MINUTES<\/strong><\/h2>\n
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