Commission Minutes 8-18-22 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, August 18, 2022 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h2>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Vice-Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nKendra Rolle, Commissioner<\/strong><\/p>\nChad Strickland, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director <\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJason Vo, Project Manager\/Design Engineer<\/strong><\/p>\nCharles A. Dorminy, HBS Legal Counsel<\/strong><\/p>\nJanice Meridith, Executive Commission Administrator<\/strong>\u00a0<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation and Commissioner Strickland led the Pledge of Allegiance.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
EMPLOYEE RECOGNITION \u2013 Chairman Turnipseed \/ Todd Kline <\/strong><\/p>\nHung Manh Vo (Jason Vo) \u2013 Water Distribution Operator Certification<\/strong><\/p>\nChairman Turnipseed presented Jason Vo with his certificate for Water Distribution Operator.\u00a0 Jason recently completed the course requirements and assessment to receive his licensure to perform as a certified water distribution operator.\u00a0 The Chairman congratulated Jason and expressed his pleasure with this staff member\u2019s accomplishments and continuing his education to improve his abilities while doing an excellent job at JWSC.<\/p>\n
COMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed reported that the Facilities Committee had met the previous day at 1:00 p.m.\u00a0 The committee approved the property acquisition for PS4044, an IGA with Glynn County, two dedications, the purchase of generators which are 80% funded by FEMA, boring services contract for six months with renewal options, and a change order for the Academy Rehab Project.\u00a0 The Water Production Report and WPCF Plant Flows Report both indicated that operations are doing a great job and the facilities are producing very well.<\/p>\n
Finance Committee<\/strong> \u2013 Commissioner Duncan<\/p>\nCommittee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m. The committee approved updating the banking authorizations, renewing the annual flood insurance, and approving the acquisition of the property for PS4044.\u00a0 \u201cSales\u201d revenues were higher than budgeted, which is likely affected by the fact that tourism is at 13% over last year for this area. \u201cOther\u201d revenues were also up.\u00a0 The Financial Report looked good and indicated that JWSC remains in a strong financial position.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the July 21, 2022 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to approve the minutes from the July 21, 2022 Regular Commission Meeting.\u00a0 Motion carried 7-0-0<\/u><\/p>\n\n- Banking Signature Card & Authorization Changes<\/strong> \u2013 L. Roberts<\/li>\n<\/ol>\n
Mrs. Roberts introduced Mr. David Owens to the Commissioners.\u00a0 Mr. Owens has accepted the position and responsibilities of the Director of Finance for JWSC. This necessitates adding him to the Truist banking signature and authorization cards, as well as the JWSC investment accounts at Synovus.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Strickland to move that the full Commission approve that the Chairman and Vice-Chairman of the JWSC continue to be authorized to execute the necessary banking resolution and signature cards with Truist Bank, and that the Chairman, Vice-Chairman, Executive Director, Deputy Executive Director and Director of Finance be authorized signatories on the Truist bank accounts and Synovus Investment accounts of the JWSC.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Annual Flood Insurance Renewal<\/strong> \u2013 L. Roberts<\/li>\n<\/ol>\n
Mrs. Roberts advised that the annual renewal date for flood insurance is July 31.\u00a0 McGinty-Gordon & Associates provides broker services for this coverage in addition to the liability and property coverages which were approved for renewal by the Board at the March meeting. A review of the insured values, policy coverages, deductibles and claims processed has been conducted to make any changes that would be more advantageous from either a risk or cost perspective.\u00a0 McGinty-Gordon & Associates has conducted the proposal process and received premium quotes from which the current insurers offered the best rates.<\/p>\n
Commissioner Strickland made a motion seconded by Commissioner Cook to move that the Board approve flood insurance renewal rates as listed in the attached memo provided by staff.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Pump Station 4044 Property Acquisition \u2013 <\/strong>C. Dorminy<\/li>\n<\/ol>\n
Mr. Dorminy advised that Pump Station 4044 is in need of rehabilitation and that the current location is not suitable.\u00a0 JWSC staff proposed relocating the station to a parcel to the immediate east of the existing parcel, owned by PrimeSouth Bank.\u00a0 An appraisal and survey of the .029 acre parcel, which will include an access easement through the parking lot of Prime South Bank, were obtained.\u00a0 The parcel is already encumbered by existing easements which will benefit the proposed use and diminishes the appraised value.\u00a0 JWSC staff recommends purchasing the parcel from PrimeSouth at the appraised value of $4,725.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the purchase of the PrimeSouth parcel and authorize the Chairman to execute any and all documents necessary to complete the purchase.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Glynn County Animal Control Facility Lease IGA Amendment<\/strong> \u2013 C. Dorminy<\/li>\n<\/ol>\n
Mr. Dorminy recalled that JWSC is leasing the former Animal Control Facility and using it as an administrative office and as storage for the ongoing system-wide meter replacement project.\u00a0 JWSC is not using the building g on the property, and the County desires to use it including possible use by the Glynn County Police Department for training and special operations. By implementing the changes as detailed in Amendment No. 1, the JWSC will lease only unimproved portions of the Premises along with a number of improvements.\u00a0 The facility will continue to serve the JWSC as storage for the system-wide meter replacement project.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the Intergovernmental Lease Agreement with Glynn County for the lease of the former Animal Control Facility and authorize the Chairman to execute the same.\u00a0 Motion carried 6-0-1. (Commissioner Strickland abstained due to possible conflict of interest.)<\/u><\/p>\n\n- Infrastructure and Easement Dedications<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
\n- Lanes-N-Games Bowling Alley \u2013 Water Infrastructure<\/strong><\/li>\n
- 412-414 Hawkins Island Drive \u2013 Sewer Easement<\/strong><\/li>\n<\/ul>\n
Mr. Kline presented the request for acceptance of the Water Infrastructure at the Golden Isles Lanes-N-Games Bowling Alley and the Sewer Easement at 412-414 Hawkins Island Drive.\u00a0 The Owner of Record for each portion of the infrastructure and easement as described within has submitted legal documents to: 1) define and execute the transfer of ownership; and, 2) convey an easement for access and maintenance.\u00a0 All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted. Staff recommends acceptance and approval of the described water infrastructure and sewer easement.<\/p>\n
Commissioner Neal made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve these projects with associated Dedications and Easement.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Equipment Purchase \u2013 FEMA-Funded Generators \u2013 <\/strong>A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that this project is funded in part by the Georgia Emergency Management Agency\/Homeland Security Hazard Mitigation Program.\u00a0 On July 22, 2020, the JWSC award of HMGP 4338-0035 was approved for the purchase and installation of eight (8) fixed generators for the BGJWSC to ensure continuity of critical services to the community. The total approved cost was $1,357,735 with a federal share of $1,018,301, a state share of $135,774, and a local share of $203,660.\u00a0 The Recipient-Subrecipient agreement for the program award was approved and executed in November of 2020.\u00a0 There are eight (8) JWSC locations that were approved under this agreement for the stationary generators to be placed. \u00a0\u00a0Initially, the project scope was for a turnkey solution performed by a single contractor who would provide the equipment and installation services for a turnkey project.\u00a0 During the final project evaluation and development process, information received indicated that the lead times on the generators would be nearly a year in some instances due to current and anticipated future supply chain delays.\u00a0 Based on this, the staff decision was to split the project into two (2) phases with Phase One being the actual direct purchase and delivery of the generators with Phase Two being the installation by an external contractor.\u00a0 The grant award will require both a budget increase and time extension from GEMA based on the current market conditions.\u00a0 Additionally, JWSC staff has submitted an application for project HMGP-4400-0035 for sixty-seven (67) transfer switches and five (5) portable generators that is pending approval.\u00a0 Based on the delays and additional costs of the current twenty-two (22) transfer switch project, the HMGP-4400-0035 will also require both a budget increase adjustment and time extension. It was advisable to include the five (5) portable generators as part of the solicitation to determine the increased costs and timeline to address the pending application.\u00a0 Based on the estimated and awarded budget amounts, it was assumed both grant awards will require both budget increase amounts and time extensions from GEMA which staff has addressed with GEMA.\u00a0 However, without actual bid amounts and timelines for these two variables of the overall project cost and timeline could not be confirmed. The IFB included both the purchase of the eight (8) stationary generators and the five (5) portable units.\u00a0 Bids were received on August 1, 2022 from Cummins, Inc. (in the amount of $1,893,826.19) and Yancey Power Systems (in the amount of $2,321,500.00), with lead times varying from 52 weeks to 82 weeks, depending on the equipment and manufacturer.\u00a0 Staff recommends that JWSC move forward with the purchase of eight (8) stationary and five (5) portable generators to continue work progress under the requirements of the approved HMGP-4338-0035 subrecipient agreement and the pending HGMP-4400-0035 award.\u00a0 Once approval is made and purchase orders have been issued for the equipment, JWSC will be able to request both budget increase adjustments and time extensions from GEMA for both HGMP projects.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the purchase of thirteen (13) generators with Cummins, Inc., in the amount of $1,893,826.19.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Contract Award \u2013 On-Call Boring Services <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that outsourcing of boring services is needed to increase efficiency in the repair and replacement of existing galvanized water mains in heavily congested areas.\u00a0 JWSC Engineering and Operations identified the following elements needed to fulfill the requirements for boring services:<\/p>\n
\n- Services to be performed by the selected contractor include the following four sizes: 2\u201d, 4\u201d, 6\u201d & 8\u201d<\/li>\n
- JWSC will purchase and provide the piping materials<\/li>\n
- Selected contractor will furnish all labor, tools, equipment, and incidentals to bore complete in place pipes<\/li>\n
- Selected contractor will schedule the boring work within three weeks of purchase order approval by JWSC<\/li>\n
- All permits (including traffic control with City of Brunswick or Glynn County) will be the responsibility of the selected contractor<\/li>\n<\/ul>\n
Three bids were received on July 19, 2022 with the apparent low bidder being D and C Directional Boring, LLC.\u00a0 Due to the market\u2019s current challenges with staffing and mobilization costs, the term of the pricing will remain in effect for six (6) months after the commencement of the contract for the on-call services.\u00a0 Boring services that are components of larger scale projects will continue to be procured as parts of those overall projects and not included as part of this contract.<\/p>\n
Commissioner Strickland made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water and Sewer Commission award a contract to D and C Directional Boring, LLC as listed in the attached bid tabulation.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Academy Creek WPCF Rehab Change Order No. 2 \u2013 <\/strong>A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that at the May Commission meeting, the JWSC approved Change Order No. 1 for the Academy Creek WPCF Rehab Project which requested adjustment of the funding and a time extension.\u00a0 Over the last two months additional items have been found that need to be addressed to facilitate successful project completion. Three of these items are to modify the influent guide rails for odor control cover installation, the installation of conduit for future usage to facilitate the US and RAS improvements, and to install a sump pump control panel and audible alarm at the filter structure. The total for these three changes is $28,927.00. Staff also requested Ruby-Collins to provide a price for repaving the roadways in the plant. Several road patches have been made during construction and it would benefit the plant to be repaved. Ruby-Collins provided pricing to complete the repaving in the amount of $398,204.00.\u00a0 Repaving of the plant was not included in the original scope of work.\u00a0 Ruby-Collins is requesting a change order in the amount of $427,131.00 to complete these items.\u00a0 There also remains a handful of vendor related items that are awaiting correction prior to project completion. This includes refabricating a portion of the odor control covers that were incorrectly measured by the vendor (no cost to JWSC), installation of a power supply panel to power the hydraulic lid on the sludge offloading facility (no cost to JWSC), and replacement of electronic components with the bar screens (no cost to JWSC), along with a handful of punch list items to be completed throughout the plant. Ruby-Collins has asked for a time extension of 92 days to complete the repaving and remaining punch list and vendor related items.\u00a0 If approved, the updated substantial completion date would be October 31, 2022. This project is being funded by a GEFA Loan.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Strickland to move that the Brunswick-Glynn Joint Water and Sewer Commission approve Change Order No. 1 for the Academy Creek WPCF Rehab project in the amount of $427,131.00 and approve a time extension of 92 days for Ruby-Collins, Inc. to complete the project. Motion carried 7-0-0.<\/u><\/p>\n\n- Pump Station 4110 Pumps Purchase<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that Pump Station 4110 is located on Harry Driggers Boulevard and near the entrance to the kayak launch and skate park located at the North Glynn Recreational Complex.\u00a0 This station receives flow from the Harry Driggers Boulevard area and the areas along Highway 99.\u00a0 This station has seen tremendous ragging issues over the past several months, and one of the existing pumps actually had a shaft snap from the increased torque. The other pump was pulled for inspection and appears to have reached the end of its useful life as well.\u00a0 Based on the combination of price and availability of the bids received, staff recommends purchasing pumps from Gorman Rupp.\u00a0 The Gorman Rupp pumps are above ground mounted suction lift pumps, use above ground valve and discharge piping which eliminates the need to upgrade the existing valve pit. The current valve pit includes 6\u201d valves and is very tight. This station needs to be upgraded to 12\u201d valves and discharge piping, which will occur above the ground with the suction lift setup. The existing valve pit will be demoed and used as a pad for the new suction lift pumps. The cost to install a new valve pit is not included in the costs noted above for the submersible pumps.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Strickland to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the purchase of two new pumps for Pump Station 4110 from Templeton & Associates in the amount of $129,500.00.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Financing Resolution \u2013 VacCon Trucks (4) Lease\/Purchase<\/strong> – A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs recalled that as part of the Fiscal Year 2023 budget process, approval was granted to JWSC staff to purchase (4) VacCon Trucks from Adams Equipment to replace the existing vacuum truck fleet.\u00a0 He noted that this was discussed at the Finance Meeting on the prior day.\u00a0 After that meeting Mr. Burroughs did more research and found that based on timing and the useful life of VacCons, the breakeven point would be in one year with specific conditions which he further explained. The costs of the (4) vacuum trucks include a trade-in value of $125,000.00 for each unit with a net total finance amount of $1,458,992.00.\u00a0 Staff solicited proposals for financing options from Adams Equipment, Key Government Finance, and Truist Financial Corporation.\u00a0 As part of the loan documentation required for closing, a formal resolution with the specific language as required.\u00a0 Legal counsel has completed a review of the resolution and staff recommends that JWSC move forward with the financing of four (4) VacCon vacuum trucks through Truist Financial Corporation.\u00a0 The rates provided by Truist are the lowest and JWSC has had good success in the execution and administration of lease agreements with this organization in the past.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Strickland to move that the JWSC Commission approve the financing resolution in the amount of $1,458,992.00 on a 5-year term rate with Truist Financial Corporation as listed in the attached provided by staff.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs expressed his gratitude to the Commissioners for all of their recommendations and approvals on projects and other items for JWSC.<\/p>\n
COMMISSIONERS\u2019 DISCUSSION<\/strong><\/p>\nCommissioner Cook noted that the new JWSC website is up and running, is more modern, and easier to navigate.\u00a0 He thanked Mr. Burroughs and Mr. Sellers for all the work on the new site.<\/p>\n
CHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed commented on state fiscal funds and on the $1.9M grant JWSC received for the installation of UV equipment at Academy Creek.\u00a0 JWSC will be applying for additional grants in the future.\u00a0 The Chairman commended Mr. Burroughs and the staff for all of their efforts.<\/p>\n
EXECUTIVE SESSION <\/strong><\/p>\nThere was no Executive Session<\/p>\n
There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 2:46 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, August 18, 2022 at 2:00 p.m. in the Commission Meeting Room. Commission Minutes 8-18-22 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-36691","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/36691","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=36691"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/36691\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=36691"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=36691"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=36691"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}