Finance Minutes 9-14-22 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, September 14, 2022 at 3:00 PM<\/strong>\u00a0<\/strong><\/p>\nFINANCE COMMITTEE MINUTES<\/strong><\/h2>\nMEMBERS PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBob Duncan, Committee Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nALSO PRESENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/strong><\/p>\nBen Turnipseed, Commission Chairman\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nLaDonnah Roberts, Executive Deputy Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nFrances Wilson, Accounting Manager<\/strong><\/p>\nJanice Meridith, Executive Commission Administrator<\/strong><\/p>\nCommittee Chairman Duncan called the meeting to order at 3:00 PM.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Duncan opened the Public Comment Period.<\/p>\n
There being no citizens that wished to address the Committee, Committee Chairman Duncan closed the Public Comment Period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the August 17, 2022 Finance Committee Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Cook to approve the minutes from the August 17, 2022 Finance Committee Meeting.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Contract Award \u2013 As-Needed Electrical Services<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that JWSC has a consistent need for electrical maintenance to occur at water pollution control facilities, pump stations, and water production facilities. Some jobs require significant time commitment that prevents our skilled staff from performing other needed tasks.\u00a0 Being able to devote one key staff member to these jobs and provide skilled outside labor to assist with these larger jobs will be beneficial for the overall maintenance needs of the organization.\u00a0 A recent example was a failure with our SCADA system and rather than devoting three key JWSC staff members for the repair, JAM made those repairs. \u00a0The hourly charges were questioned and are $195 per hour with a 2 hour minimum per call.\u00a0 Mr. Burroughs noted that this work exceeds what typical maintenance and small jobs that we do in-house.\u00a0 The budgets might not be completely expended during the fiscal year, but actual expenditures will not exceed the approved amounts as budgeted per division.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend the full Commission authorize not-to-exceed budgets to JAM Electric Co., Inc. for as-needed labor only electrical services in the amount of $60,000.00.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Contract Award \u2013 FY2023 Long-Term Water Quality Monitoring<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that JWSC is required by NPDES permit to maintain a watershed protection plan (WPP) for each of the JWSC-operated water pollution control facilities (WPCF).\u00a0 The plans require both dry and wet weather sampling at multiple upstream and downstream locations throughout the watershed that each plant discharges into.\u00a0 The plans require quarterly dry and wet weather sampling plus additional metals and bacterial sampling.\u00a0 Samples are taken from 7 locations in the Academy Creek watershed, 3 locations in the Dunbar Creek watershed, and 2 locations in the South Port watershed.\u00a0 The cost for each WPCF is:\u00a0 Academy Creek $43,500, Dunbar Creek $14,678, and South Port $14,348 for a total cost of $72,526. Mr. Burroughs added that a long-term relationship has been had between Integrated Science and JWSC including years before JWSC was formed.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend that the full Commission approve a contract award to Integrated Science & Engineering for the Fiscal Year 2023 Watershed Protection Plans in the amount of $72,526.00.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- HVAC Replacement Academy Creek Warehouse<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that as part of the FY2023 Capital Projects Plan, funds were budgeted to make improvements to JWSC facilities.\u00a0 Improvements are to be made to the Academy Creek warehouse, the Harrington warehouse, and the Administration Building through several small contracts.\u00a0 The warehouse at Academy Creek includes large concrete bays where materials are stored and an open area where Purchasing staff members have desks to complete administrative tasks.\u00a0 This structure does not have adequate temperature control for staff, which is especially prevalent in the summer and winter months.\u00a0 Staff obtained quotes (as provided on bid tab) from three providers to install two 5-ton units on the structure to correct this issue.\u00a0 The sizing of the units is in line with architectural designs completed by Goodwyn Mills Cawood as part of the Academy Creek WPCF Rehab project.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend the full Commission approve a contract award to Hall Heating and Air, Inc. in the amount of $23,186 for HVAC installation at the Academy Creek Warehouse and approve a contract award to Charlton Electric for electrical improvements necessary to facilitate HVAC installation in the amount of $5,200.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Low-Income Household Water Assistance Program Agreement Renewal<\/strong> \u2013 D. Owens<\/li>\n<\/ol>\n
Mr. Owens recalled that JWSC had previously entered into an agreement to participate in the Low-Income Household Water Assistance Program (LIHWAP) with the Georgia Department of Human Services, Division of Family and Children Services and local Community Action Agencies.\u00a0 The current contract expires on September 30, 2022, and contains a clause for an optional, not automatic, renewal for an additional one-year term.\u00a0 Mr. Owens provided that 736 JWSC customers have received a total of $320,899.56 in assistance, which averages to about $436.00 each household.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn Joint Water and Sewer Finance Committee recommend that the full Commission approve the Low-Income Household Water Assistance Program Agreement with the Georgia Department of Human Services.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Change Order No. 1 \u2013 Arco Water & Sewer Improvements Project<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that this item was deferred by the Facilities Committee until the next meeting.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Cook to move to defer item #6 to the next scheduled Finance Committee Meeting. \u00a0Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\nDISCUSSION<\/strong><\/p>\n\n- Employee Retention Bonus<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
After a general discussion on retention bonuses at last month\u2019s meeting, Mr. Burroughs had further conversation and research on this subject.\u00a0 He gave a brief presentation giving an example of methodology that could be used for calculations.\u00a0 The Committee recommended looking more at the methodology for calculations, refine the math, and further discussion will be had at the next meeting.\u00a0 The pension plan funding was very briefly noted in this conversation and will also be discussed in more detail.<\/p>\n
\n- Financial Statement Month End August 31, 2022 <\/strong>\u2013 F. Wilson<\/li>\n<\/ol>\n
Mrs. Wilson presented the financial statement for the month ending August 31, 2022.\u00a0 She recalled for the Committee that the annual financial audit is in process and there are still adjustments to be made, encumbrances, and other items affecting the final numbers for the end of the fiscal year reporting. She reviewed the Balance Sheet with the Committee.\u00a0 The Prepaid Expense, Fixed Assets, and Unearned Revenue accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.\u00a0 Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report, as well as providing an update on Investments. The audit will be completed by October 15th<\/sup> and the Commissioners will have an opportunity to review and discuss with the auditors prior to the full Commission meeting.\u00a0 The audit will be presented to the Commission on October 20th<\/sup>, 2022 for approval to forward to the City and County for their review and recommendations.<\/p>\nCommittee Chairman Duncan suggested that as a good reminder for the Board of Commissioners if Mr. Owens would prepare a waterfall chart on bond indebtedness indicating: 1.) Where are we now, and 2.) How are we progressing?<\/p>\n
Committee Chairman Duncan asked if there were any other items to discuss.<\/p>\n
There being no further business, Chairman Duncan adjourned the meeting at 3:49 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, September 14, 2022 at 3:00 p.m. in the Commission Meeting Room. Finance Minutes 9-14-22 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-37459","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/37459","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=37459"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/37459\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=37459"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=37459"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=37459"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}