Commission Minutes 11-17-22 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, November 17, 2022 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h2>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nBob Duncan, Vice-Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nChad Strickland, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nCharles A. Dorminy, HBS Legal Counsel <\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJanice Meridith, Executive Commission Administrator<\/strong><\/p>\nJarrett Bridges, Turner & Associates Insurance<\/strong><\/p>\n\u00a0<\/strong>ABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nKendra Rolle, Commissioner<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Commissioner Strickland provided the invocation and Commissioner Cook led the Pledge of Allegiance.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
COMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed reported that the Facilities Committee had met the previous day at 1:00 p.m.\u00a0 The committee approved an IGA with Glynn County regarding funding the water and sewer portion of the Village Drainage Project.\u00a0 The committee did not approve the paving for Rose Cottage Lane. The Perry Place easement and infrastructure dedication was approved to move to the full Commission along with two property acquisitions.\u00a0 The Water Production Report, WPCF Plant Flows Report, and Capital Project Report all show that JWSC is doing a good job and operating efficiently.<\/p>\n
Finance Committee<\/strong> \u2013 Commissioner Duncan<\/p>\nCommittee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m. The committee reviewed and approved some same items as Facilities, in addition to endorsement and recommendation of Workers Compensation Insurance Renewal, surplus items, Christmas gift cards, and the On-Site Wellness Check agreement with SGHS.\u00a0 The Finance Committee unanimously did not approve the Paving of Rose Cottage Lane.\u00a0 The Financial Statement reflected that JWSC is on the right track and in good financial order.<\/p>\n
Chairman Turnipseed requested a motion to excuse Commissioner Rolle from the Commission meeting due to her required attendance at another meeting.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Neal to excuse Commissioner Rolle from the Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the October 20, 2022 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner \u00a0\u00a0made a motion seconded by Commissioner \u00a0\u00a0to approve the minutes from the October 20, 2022 Regular Commission Meeting.\u00a0 Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n\n- Workers Compensation Insurance Renewal<\/strong> \u2013 Jarrett Bridges, Turner & Associates Insurance<\/li>\n<\/ol>\n
Mr. Jarrett Bridges with Turner & Associates Insurance presented the 2023-2024 Workers Compensation Renewal Proposal to the Committee.\u00a0 The 2023 total estimated annual premium as proposed would be $224,339.\u00a0 This is a variance of $21,957, or a 10.8% increase from 2022.\u00a0 Mr. Bridges reviewed all pertinent historical data considered in preparation of this 2023 premium proposal.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Stephens to move that the full Commission accept the Workers Compensation Insurance Renewal for 2023.\u00a0 Motion carried 6-0-1.\u00a0\u00a0 (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n\n- Declaration of Inventory\/Equipment as Surplus<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that JWSC has three vehicles that are high mileage and in need of repairs.\u00a0 All three are no longer of use to the JWSC in its mission.\u00a0 Staff recommends declaration of the items above as surplus and authorizing their disposal in a manner most beneficial to the JWSC.\u00a0 The actual mileage of surplus vehicles will be provided in the future.<\/p>\n
Commissioner Strickland made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above listed items as surplus to be disposed of in a manner most beneficial to the JWSC.\u00a0 Motion carried 6<\/u>-0-1.\u00a0 (Commissioner Rolle was absent from the meeting.<\/u><\/p>\n\n- IGA with Glynn County \u2013 Village Drainage Project Phase 2<\/strong>\u2013 <\/strong>A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that Glynn County has bid out the Village Drainage Improvement Phase II Project.\u00a0 The JWSC agreed to finance the water and sewer portions of that project when it received funds from the County through the American Rescue Plan Act of 2021 (\u201cARPA\u201d).\u00a0 This memorandum reaffirms the JWSC\u2019s commitment to meet this obligation and provides the dollar amount of the project ($217,324.80).\u00a0 This amount will go toward necessary improvements to water and sewer infrastructure as allowed under the ARPA.\u00a0 Staff has reviewed the Memorandum of Understanding with Glynn County and finds it acceptable.\u00a0 The JWSC can and will assist with the funding of the necessary water and sewer portions of the Village Drainage Improvement Phase II project and the improvements will prove beneficial to the JWSC and the public.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Strickland to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the Memorandum of Understanding with Glynn County Regarding Financing of Water and Sewer Improvements for the Village Drainage Improvement Phase II with JWSC ARPA Funds and authorize the Chairman to execute the same.\u00a0 Motion carried 6<\/u>-0-1.\u00a0 (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n\n- Paving Services for Rose Cottage Lane <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs noted that the Facilities and Finance Committees were presented with this item, and it was not approved.\u00a0 He provided that JWSC has been attempting to receive quotes on a large asphalt repair due to completed work on St. Simons Island.\u00a0 The force main from Pump Station 2030 runs along Rose Cottage Lane and was installed approximately six years ago.\u00a0 The roadway has experienced trench settlement along the force main route.\u00a0 JWSC has paved a smaller section of the roadway in the past two years, but additional settlement has occurred outside of that existing patch.\u00a0 JWSC staff struggled to receive paving quotes for this area but was able to get two quotes for the work which includes approximately 1,300 linear feet of full width milling and resurfacing with 1.5 inches of asphalt along Rose Cottage Lane.\u00a0 Given the additional settlement that has occurred, staff believes it is appropriate to mill and repave the areas already patched to ensure a uniform product upon completion.\u00a0 Staff contacted paving contractors throughout southeast Georgia and northeast Florida to complete this work and received quotes from two (2) contractors.\u00a0 J. Hiers Company, Inc. quoted $87,750.00, and Allen Owens Construction and Paving, Inc.\u2019s quote came in at $103,718.50.\u00a0 Mr. Burroughs also provided that this is a private right-of-way.\u00a0 The original patch was 400 feet and only in one lane. Commissioner Neal commented that had proper compaction been made the paving would not have failed.\u00a0 Commissioner Stephens stated his concern being if more roads failed in the future, is JWSC going to be responsible for paving those also.<\/p>\n
Commissioner Neal made a motion seconded by Commissioner Duncan to move to defer this item until the next meeting when more information is available.\u00a0 Motion carried 6<\/u>-0-1.\u00a0 (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n
Commissioner Strickland commented that he would like to see photos of the road area or a video.<\/p>\n
\n- Dedications of Easements and Infrastructure <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
\n- Perry Place \u2013 Dedication of Infrastructure and Easement<\/li>\n<\/ul>\n
Mr. Kline advised that the Owner of Record, Perry Place L.P., wishes to convey a water easement and dedicate sanitary sewer infrastructure.\u00a0 They have submitted legal documents to: 1) define and execute the transfer of ownership; and, 2) convey a water easement for access and maintenance.\u00a0 JWSC inspection records indicate the infrastructure was constructed to JWSC Standards, is functioning and is in acceptable condition.\u00a0 This includes the portion of sewer line installed.\u00a0 Staff recommends acceptance and approval of this dedication. Commissioner Stephens inquired as to the type of warranty does JWSC get.\u00a0 Mr. Kline responded the warranty period is 24 months from the date of acceptance on private infrastructure.\u00a0 In this case, only the portion of sewer main will be warrantied.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the Perry Place Dedication of Infrastructure Application and Water Easement.\u00a0 Motion carried 6<\/u>-0-1.\u00a0 (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n\n- Christmas Gift Cards \u2013 <\/strong>D. Owens<\/li>\n<\/ol>\n
Mr. Owens recalled for the Commissioners that The Brunswick-Glynn Joint Water and Sewer Commission has in past years given employees a Christmas gift card as an expression of appreciation and thanks.\u00a0 The cost of the cards is included in the Fiscal Year 2023 budget.\u00a0 The gift cards will be distributed on December 2, 2022, along with payroll.\u00a0 The staff of the JWSC recommended providing employees with a gift card in the amount of $75 to Walmart.\u00a0 Mr. Owens stated that the amount would have normally been $50, however due to the generosity of the Commissioners it has been increased to $75. The total number of cards would be 140, for a cost of $10,500.\u00a0<\/u><\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Strickland to move that the Brunswick-Glynn Joint Water and Sewer Commission approve providing employees with a gift card in the amount of $75 to Walmart.\u00a0 The total number of cards would be 140, for a cost of $10,500.\u00a0 Motion carried <\/u>6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/u><\/p>\n\n- On-Site Employee Wellness Checks <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that in recent year, the JWSC has contracted with Southeast Georgia Health System to provide onsite wellness checks for employees who wish to participate.\u00a0 Staff has worked through First Coast Benefits Solutions to procure these services.\u00a0 SGHS will bring a mobile unit to the JWSC parking lot where employees can enter and receive a private wellness check at no cost to the employee.\u00a0 The JWSC will receive no information other than who has participated in the event.\u00a0 Participation makes the staff member eligible for a raffle for prizes yet to be determined.\u00a0 Based on the current staffing levels of 137 active employees, the maximum cost of these services is $7,745.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission enter into a contract with Southeast Georgia Health Systems for employee wellness checks for a not-to-exceed amount of $7,745.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Stephens abstained due to his employment with SGHS. Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n\n- Property Acquisition \u2013 Exit 42 Elevated Storage Tank Site <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that the Brunswick and Glynn County Development Authority has property located near the intersection of Highway 99 and Interstate 95 that is ideally located for the construction of a water storage tank.\u00a0 The Development Authority has agreed to sell the JWSC the land required for the construction of the water storage tank. In exchange for the land, the Development Authority asks that the JWSC paint a logo on the water tank to the benefit of the Development Authority. The Development Authority will work with the JWSC to provide drawings of the logo to maintain the high standard of appearance of existing JWSC infrastructure.\u00a0 There will be no exchange of funds.\u00a0 The Development Authority logo is being provided in exchange for the parcel of land.\u00a0 Staff has reviewed the Intergovernmental Purchase Agreement with the Brunswick and Glynn County Development Authority and finds it acceptable.\u00a0 The JWSC can and will comply with any and all obligations under the Agreement and finds that the property will prove beneficial to the JWSC and the public as the location for a water storage tank.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission enter into the Intergovernmental Purchase Agreement with the Brunswick and Glynn County Development Authority for the purchase of property for the location of a water storage tank in exchange for painting a logo on the tank on behalf of the Brunswick and Glynn County Development Authority.\u00a0 Motion carried 6<\/u>-0-1. (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/u><\/p>\n\n- Property Acquisition \u2013 Highway 17 North Pump Station Site<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that the JWSC is in need of a pump station located off Highway 17 near the Golden Shores subdivision.\u00a0 The owner of the subdivision has agreed to exchange the necessary land if the JWSC will agree to take over the possession and maintenance of the existing water and sewer infrastructure in the Golden Shores subdivision.\u00a0 The infrastructure is not currently up to code, however, with the addition of a new station on the exchanged parcel, the system will be acceptable.\u00a0 This new station will enable the JWSC to serve several nearby subdivisions and increase the customer base. The owner will exchange the land for JWSC taking over the current station as it is upon signing of the documents.<\/p>\n
Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the purchase of the pump station parcel in exchange for taking over possession of the water and sewer infrastructure of Golden Shores and hereby authorize the Chairman to execute any and all documents necessary to complete the purchase.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs reminded the Commissioners that the JWSC Christmas luncheon will be held on Wednesday, December 7th<\/sup> from 11:30 am until 1:30 pm at Howard Coffin Park.\u00a0 The Grits and Issues Breakfast will be held on Jekyll Island on December 9th<\/sup> and JWSC has a table.\u00a0 There is one bid due before the next meeting, which the pre-bid will be held tomorrow, November 18th<\/sup>.\u00a0 \u00a0Mr. Burroughs wished everyone a Happy Thanksgiving.<\/p>\nCOMMISSIONERS\u2019 DISCUSSION<\/strong><\/p>\nCommissioner Cook expressed his wishes for all JWSC to have a Happy Thanksgiving.<\/p>\n
CHAIRMAN\u2019S UPDATE <\/strong><\/p>\nChairman Turnipseed invited all the Commissioners to attend the December 7th<\/sup> Christmas luncheon.\u00a0 He also commended staff members Kirk Young, Jason Vo, Andrew Burroughs, and Todd Kline on their participation at the GAWP Conference.\u00a0 The Chairman then expressed his wishes for everyone to have a Happy Thanksgiving.<\/p>\nEXECUTIVE SESSION- Personnel <\/strong><\/p>\nCommissioner Stephens made a motion seconded by Commissioner Duncan to enter Executive Session to discuss Personnel.\u00a0 Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n
Commissioner Neal had to leave the Executive Session at 3:32 pm for another commitment.\u00a0<\/strong><\/p>\nReturn to Regular Session<\/strong><\/p>\nCommissioner Cook made a motion seconded by Commissioner Duncan to return to Regular Session.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Neal was absent for the vote.\u00a0 Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\nADJOURN<\/strong><\/p>\nThere being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Strickland to adjourn the meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Neal was absent for the vote. Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n
The Chairman adjourned the meeting at 3:45 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, November 17, 2022 at 2:00 p.m. in the Commission Meeting Room. Commission Minutes 11-17-22 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-38880","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/38880","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=38880"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/38880\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=38880"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=38880"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=38880"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}