Commissioner Ford<\/strong><\/p>\nThere was nothing new to report at this time<\/p>\n
Economic Development Committee \u2013 Commissioner Elliott<\/p>\n
There was nothing new to report at this time<\/p>\n
Facilities Committee \u2013 Commissioner Perry<\/p>\n
Items from the last meeting are on today\u2019s agenda<\/p>\n
Finance Committee \u2013 Commissioner Elliott<\/p>\n
Chairman Elliott stated items will be covered in the Finance portion of the discussion<\/p>\n
Human Resources Committee \u2013 Commissioner Cason<\/p>\n
There is nothing new to report at this time<\/p>\n
Legislative Committee \u2013 Commissioner Boland<\/p>\n
Commissioner Boland stated he will be meeting with our attorney and state representative before moving forward to Atlanta.<\/p>\n
APPROVAL<\/p>\n
Minutes<\/strong> from the December 3, 2015 Regular<\/strong><\/p>\nCommissioner Perry made a motion seconded by Commissioner Boland to approve the minutes with any corrections, deletions or additions from the December 3, 2015 Regular Meeting. Motion carried 7-0-0.<\/u><\/p>\n
Minutes from the December 3, 2015 Executive Session Meeting.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Cason to approve the minutes as amended from the December 3, 2015 Executive Session. Motion carried 7-0-0. <\/u><\/p>\n
SR 99 Water Main Extension PH 1, 2, 3 Recommendation for Award \u2013 T. Kline<\/strong><\/p>\nTodd Kline discussed the SR 99 Water Main Extension project to the Commissioners. This was discussed at the Facilities Committee last week. Mr. Kline stated the invitation to bid was advertised and included 52 contractors, sub-contractors, suppliers, and seven (7) plan holder services.\u00a0\u00a0 The mandatory pre-bid meeting was held on 10\/27 and 18 contractors attended.\u00a0 Three responsive bids were received which included Seaboard Construction Co, Popco, Inc. and TB Landmark Construction.\u00a0 The project funding will be supported by OREMC (Okefenoke Rural Electric Membership Corporation) revolving loan fund and North Mainland Capital Tap Fee Reserve.\u00a0 The staff recommendation is to enter a contract with Seaboard Construction Co., in the amount of $1,177,792.15 for the SR99\/US341 Sterling Industrial Park Water Main Extension.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Cason to enter into a contract with Seaboard Construction in the amount of $1,177,792.15 for the SR99\/341 Sterling Industrial Park Water Main Extension.<\/u><\/p>\n
There was additional discussion on the OREMC loan funding and the North Mainland Capital Tap Fee. The question was asked why out of 52 possible contractors and that we received 3 responsive bids.\u00a0 It was explained that some already had full schedules or unable to travel\/work in this area.\u00a0 Pam Crosby stated there was extra effort to reach out to contractors with the largest bidding pool to include RFP\u2019s placed with Georgia Bids.net and GA Municipal Association.<\/p>\n
Motion approved 7-0-0.<\/u><\/p>\n
Commissioner Boland made a motion seconded by Commissioner Cason to move item #6 Workers Compensation Renewal \u2013 Jarret Bridges, Turner and Associates, up next as the speaker needs to leave. Motion approved 7-0-0.<\/u><\/p>\n
Workers\u2019 Compensation Renewal \u2013 Jarrett Bridges, Turner & Associates<\/strong><\/p>\nJarrett Bridges updated the Commissioners on the Marketing Summary and the Workers\u2019 Compensation losses. Mr. Bridges stated one of the challenges we have faced over the last three years is that JWSC has been averaging Workers\u2019 Compensation injuries over $100k in paid claims each year.\u00a0 It\u2019s been apparent the Commission is focused on being very pro-active and promoting safety for the employees.\u00a0 The immediate effects have been great and this current year was a total of $31,000.00 in losses.\u00a0 This is due in relation to the Safety Stand Down Day and Safety Incentive payouts.\u00a0 The Insurance Company, Zenith has done their part to keep costs down.\u00a0 Specifically, Zenith has a representative that performs quarterly site visits and makes for recommendations to make for a safer work place.\u00a0 In addition, programs like defensive drivers training have helped keep costs down.\u00a0 The summary of the 20 markets visited were discussed.\u00a0 The renewal from Zenith of $240,949 was a solid quote with another indication at $400k but did not proceed due to the price variation.\u00a0 The biggest change in this year compared to last year in Workers<\/p>\n
Compensation Insurance has been the Experience Mod. This is an analysis of 3 years of performance to develop a number that is then applied to the premiums.\u00a0 The current Mod that we are in today and will expire at the end of the year is 1.30 which means the premiums are reduced by 30 %.\u00a0\u00a0 The good news going into the next year 2017 is there should be a reduction in premiums.<\/p>\n
There was additional discussion and explanation of the insurance premiums at a guaranteed cost verses self-insured. It was stated that next year there will be an attempt to gather competitive rates with GMA and Self Insured prices.\u00a0 Jeffrey Singletary, TSI, explained the previous years that Zenith lost money.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Boland to approve the renewal of Zenith Workers\u2019 Compensation Insurance for approximately $241,000 dollars and direct the staff to look at additional options such as Self-Insured and GMA for presentation at the November Finance Committee Meeting and the December Commission Meeting. Motion approved 7-0-0<\/u>.<\/p>\n
\u00a0<\/strong>Irrigation Meter Standards \u2013 T. Kline<\/p>\nTodd Kline addressed the Committee and explained that this is a completely different tap. The staff proposes an option for customers to purchase irrigation only meters.\u00a0 The staff created the Irrigation Meter detail with Backflow Preventer and it was explained in detail and requested to be added to the JWSC Standards for Water and Sewer Design and Construction.\u00a0 The meters can record data and be monitored.\u00a0 The meter\/service will be based on the irrigation system needs and will be separate from the potable service tap.\u00a0\u00a0 The customer is required to include a wet weather sensor on irrigation system to prevent use during rain events.\u00a0 The weather sensor was required by the EPD.\u00a0 There was discussion on backflow preventers and fines. \u00a0\u00a0It was noted that this program should have been in place seven years ago and was neglected.<\/p>\n
Commissioner Boland made a motion seconded by Commissioner Booker to adopt the design standard and operational costs of the Irrigation Meter Standards. It is also recommended that the JWSC establish an annual review of the operational costs and adjust as necessary.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n
Hercules \/ Pinova Sub-Surface Water Discharge <\/strong>\u2013 S. Swan<\/p>\nMr. Swan stated the staff reviewed what was requested by Pinova and find the information provided was inadequate to present to the full Commission. There are several things requested by JWSC staff, Legal Council and the consulting engineer, Brown and Caldwell.\u00a0 There are two subjects, Terry Creek water and the Sub-Surface Water.\u00a0 We have requested a Bond, Insurance on a catastrophe, continuous flow process, a holding containment for testing, other locations this system is established, and a few other questions.\u00a0 Pinova has agreed to pay the fees from the consulting engineer, Brown & Caldwell.\u00a0 It was recommended to defer the item until January.<\/p>\n
Commissioner Cason made a motion seconded by Commissioner Boland to defer the Hercules \/ Pinova item until January. Motion carried 7-0-0.<\/u><\/p>\n
Paymentus Payment Service \u2013<\/strong> J. Donaghy \/ P. Crosby<\/p>\nJohn Donaghy stated it was anticipated to have a formal recommendation and asked for this item to be deferred.<\/p>\n
Commissioner Cason made a motion seconded by Commissioner Boland to defer the Paymentus item until January. Motion carried 7-0-0.<\/u><\/p>\n
Commissioner Boland made a motion seconded by Commissioner Booker to add item #8 to the agenda as the amended Memorandum of Understanding between Brunswick-Glynn County Joint Water and Sewer <\/u><\/p>\n
Commission and Glynn County for the Water and Sewer Modification on Canal Road Widening Project. Motion approved 7-0-0.<\/u><\/p>\n
\u00a0<\/strong>Memorandum of Understanding \u2013 S. Swan<\/strong><\/p>\nSteve Swan presented the updated Memorandum of Understanding between the JWSC and Glynn County for the Water and Sewer Modification on Canal Road Widening Project. Charles Dorminy stated this MOU has been updated after the County reviewed and changes were made.\u00a0 One of the changes were that the JWSC shall submit the cost of the change order to the County along with notification that the change order cost is acceptable to JWSC and that it desires for the County to proceed with the change order and installation of the twenty (20) inch sewer force main work.<\/p>\n
Commissioner Boland made a motion seconded by Commissioner Perry to approve the amended Memorandum between Brunswick-Glynn County Joint Water and Sewer Commission and Glynn County for the Water and Sewer Modification on Canal Road Widening Project with the change. Motion approved 7-0-0.<\/u>\u00a0<\/strong><\/p>\nDISCUSSION<\/strong><\/p>\nFinance Report <\/strong>\u2013 J. Donaghy<\/p>\nCommissioner Elliott stated the Finances will be discussed as carried over items from the Finance Meeting held earlier in the day. John Donaghy discussed the finance report documents as presented.\u00a0 Mr. Donaghy explained the there was little change from October to November and went over the Balance Sheet and included construction in progress.\u00a0 Cash Balances were discussed to include Reserves, Tap Fee Reserves, and Bond Trustee Reserves.\u00a0 The details of divisions were briefly discussed in the managers meeting.\u00a0 Mr. Donaghy explained why we are under budget for the revenues for the year and further discussion to offset the deficit.\u00a0 Mr. Donaghy further explained that we are in a surplus of revenue over expenditures and we are carrying out repairs and maintenance.\u00a0 The need for a rate increase was discussed.\u00a0 Mr. Swan explained we were fortunate that there were no incidents that occurred as it could have been a different situation.<\/p>\n
Update of SPLOST IV and V Remaining for JWSC <\/strong>\u2013 S. Swan<\/p>\nSteve Swan updated the Commissioner on SPLOST IV and V for JWSC. He stated he has met with most of the commissioners and the senses so far that there are 3 projects remaining on SPLOST V.\u00a0 The Brookman Water Facility is a combination of both SPLOSTS which had 3.8M dollars of funding.\u00a0 If there is any money remaining for funding it was requested that the County Commission look at placing fire lines in the south mainland district.\u00a0 It will provide fire protection and allow supplemental tap options for residents and will fall within the scope of the funding. \u00a0The next item was the sewer rehabilitation line which was designated for Atlantic Drive but ended up being completed (561k remaining).\u00a0 There is sewer rehabilitation needed in the north between Atlantic and Holly St.\u00a0 It is the same scope of work and would expand the current project to include 47 new customers.\u00a0 The county is interested because there will be street rehabilitation and subsequent storm drainage improvements. JWSC will provide the scope and plans and submit to the county for bid.\u00a0 The next project is the site permit design mainland wastewater treatment plant.\u00a0 The bills associated to the project will be correctly allocated and the 1.3M remaining funds will need to be re-designated funds.\u00a0 The permits and investigations are complete.\u00a0 The next project is the Water Line rehabilitation designated with 178k funds estimate.\u00a0 This project was dedicated to the Sea Palms East area.\u00a0 It is a fire line project designated in SPLOST V where a 2\u201d main supplying water to fire hydrants where it needs to be updated to a 6\u201d or 8\u201d main.\u00a0 The project has been awarded to the engineer AMC and they have performed surveys and bid package.\u00a0 This will be submitted to the county so they can bid the package.\u00a0 It was noted that the reason JWSC is not bidding these projects is because it was not an entity when SPLOST IV and V were voted on.<\/p>\n
Master Plan Schedule Update <\/strong>\u2013 S. Swan<\/p>\nMr. Swan updated the Commissioners and explained the timing on the Master Plan meeting. He stated that Burton and Associates, Four Waters, and our staff are working on finalizing and it may be the third week in January to meet again.\u00a0 There have been several discovered projects with cost savings.\u00a0 Mr. Swan continued stating the meetings with the City and County have been very beneficial for a better understanding in what JWSC is up against and the future plans.\u00a0 It was stated that the Commissioners will obtain read-ahead documents relating to the Master Plan update the first week in January.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/p>\n
CHAIRMAN\u2019S UPDATE<\/p>\n
All of the Commissioners and staff provided a very special thank you to Commissioner Ford for his years of service. Commissioner Elliott presented the out-going Commissioner Dave Ford with a plaque recognizing him for his dedicated leadership and guidance for the Brunswick-Glynn County Joint Water and Sewer Commission.<\/p>\n
EXECUTIVE<\/strong> SESSION<\/strong><\/p>\nThere being no additional business to bring before the Commission, Chairman Elliott adjourned the open meeting at 3:25 pm. Chairman Elliott stated the executive session will be discussion only.\u00a0 No action will be taken to warrant the return to open session<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Boland to close the regular<\/u> meeting and adjourn to Executive Session to discuss potential litigation and personnel issues.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
<\/p>\n
<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Commission Meeting from\u00a0December 15, 2015: BGJWSC_Commission_Meeting_December_15,_2015 To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-3938","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/3938","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3938"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/3938\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3938"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=3938"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=3938"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}