Finance Minutes 12-14-22 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
<\/p>\n
Brunswick-Glynn Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, December 14, 2022 at 3:00 PM<\/strong>\u00a0<\/strong><\/p>\nFINANCE COMMITTEE MINUTES<\/strong><\/h2>\nMEMBERS PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBob Duncan, Committee Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBen Turnipseed, Commission Chairman\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nLaDonnah Roberts, Executive Deputy Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nFrances Wilson, Accounting Manager<\/strong><\/p>\nCharles Dorminy, J.D., LL.M.<\/strong><\/p>\nJanice Meridith, Executive Commission Administrator<\/strong> \u00a0<\/strong><\/p>\nChairman Duncan called the meeting to order at 3:00 PM.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Duncan opened the Public Comment Period.\u00a0 There being no citizens that wished to address the Committee, Committee Chairman Duncan closed the Public Comment Period.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens to amend the agenda and add an Executive Session after discussion.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the November 16, 2022 Finance Committee Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Cook to approve the minutes from the November 16, 2022 Finance Committee Meeting.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the November 16, 2022 Executive Session<\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Cook to approve the minutes from the November 16, 2022 Executive Session.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Bid Rejection \u2013 PS3101, PS4001, and PS4002 Rehab Project <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs noted this IFB was released on November 3rd<\/sup> with only one bid being received.\u00a0 The one bid was received from POPCO in the amount of $3,853,900.00 and included the rehab scope of work for all three pump stations. Each of the pump station rehabs is funded separately.\u00a0 With a combined budgeted amount of $1,425,000.00 and an engineer\u2019s cost estimate of $2,575,800.00, the bid price of $3,853,900.00 submitted by the only bidder, POPCO, Inc., exceeds both by a substantial amount.\u00a0 Staff recommended that the JWSC reject the bid for the project as specified.\u00a0 Staff will work with the consulting engineer to rework the scope of the project and re-advertise the project in the near future.<\/p>\nCommissioner Stephens made a motion seconded by Commissioner Cook to move that the Finance Committee recommend the full Commission reject the bid for IFB 23-013 for Rehabilitation of PS31001, PS4001, and PS4002, amend the scope and re-advertise the project.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Leak Adjustment \u2013 A. Darraby<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that the Commission has previously approved a change to the County Ordinance requirement for leak adjustments $2,000 and over to be approved by the Commission.\u00a0 The requested change is to increase the amount to $5,000 and over requiring Commission approval.\u00a0 The Glynn County Ordinance must be revised to accommodate this requested change, and may be approved in January by the Glynn County Board of Commissioners.\u00a0 At this time there is a requested leak adjustment over $2,000 for JWSC customer A. Darraby in the amount of $2,255.79.\u00a0 All repairs causing the leak have been taken care of by the customer and the adjustment request is in order.\u00a0 Staff recommends approving this leak adjustment.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Cook that the Finance Committee recommend the full Commission approve the leak adjustment in the amount of $2,255.79 to the account of Alexandra Darraby.\u00a0 Motion carried 3<\/u>-0-0.<\/u><\/p>\n\n- Academy Creek WPCF Grit Screen Replacement<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided that the Academy Creek Water Production Control Facility has been undergoing extensive rehab since December 2020.\u00a0 Replacements of the bar screens was included, but no work was included on the grit removal system immediately downstream of the bar screens.\u00a0 With the new bar screens online, a review of grit system operations has been performed.\u00a0 It has been determined that with a replacement of the control panels for these systems would be beneficial.\u00a0 Two quotes were received for the construction and install of new control panels as well as SCADA integration of the new panels. Pump & Process Equipment quoted $44,060.00, yet this quote does not include SCADA integration of the new panels. Electric Machine Control quoted $44,314.00 including the SCADA integration of the new panels.\u00a0 It was noted that EMC has been the SCADA integrator for the JWSC for approximately 5 years. Given the closeness of the two quotes, staff recommends moving forward with a single contract award to Electric Machine Control in the amount of $44,314.00.\u00a0 Having a single contractor will make integration more seamless and eliminate potential concerns of liability if something does not function as intended.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Finance Committee recommend the full Commission approve a contract award to Electric Machine Control, Inc. in the amount of $44,314.00 for grit system control panel replacement at the Academy Creek WPCF.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Paving Services for Rose Cottage Lane<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Committee Chairman Duncan stated that this item was heard earlier in the Facilities Committee Meeting. \u00a0The video was reviewed and did not reflect the need to repave the road.\u00a0 Mr. Burroughs added that with the results of those discussions and the current road condition staff did not recommend moving forward with this contract at this time, and it had been voted against in Facilities.\u00a0 Chairman Duncan explained to Commissioner Stephens the reasoning to why Facilities voted against.\u00a0 Commissioner Duncan suggested that JWSC talk to Glynn County about warranties on paving jobs regarding responsibility to do repairs on issues and what is considered \u201creasonable\u201d. He also noted that this road is no different than any other public or private road, and he cannot support placing this expense on JWSC\u2019s ratepayers.\u00a0 After discussion and reconsideration, the Committee voted against the motion with intent to revisit the matter with the full Commission on Thursday.\u00a0 Mr. Burroughs will obtain more information on warranties and the Glynn County Standards for paved roadways., and that Mr. Burroughs was to bring more information regarding warranties, Glynn County Standards for paved roadways, etc.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Finance Committee recommend the full Commission reject the bid and deny the project.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- ARCO Area Water & Sewer Expansion Project \u2013 Change Order No. 2 <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Mr. Kline highlighted the details of the requested change order for the ARCO Area Water & Sewer Extension Project. The recommendation letter was received from Thomas & Hutton Engineering Co. on December 7th<\/sup>. The Contractor has requested additional funding in the amount of $43,170.00 and an additional 150 days of contract time. The increase in funding compensates for additional sewer installation to increase services.\u00a0 The design modification solves potential issues of surcharging\/back-ups in the future and eliminates the need for obtaining easements to facilitate the installation of sewer per the original plan.\u00a0 The additional 150 days contract time is requested due to supply chain delays for manhole structures\/materials, permitting, and sewer re-route design changes.<\/p>\nCommissioner Cook made a motion seconded by Commissioner Stephens that the Finance Committee recommend approval of Change Order No. 2 to the Arco Area Water & Sewer Extension to UWS, INC to increase the contract amount by $43,170.00 and contract time by 150 consecutive calendar days.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Surplus Inventory\/Equipment<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised on obsolete inventory items that are no longer of use to the mission of JWSC.\u00a0 The Crouse-Hinds receptacles and plugs are no longer needed due to SP&M converting to a quick connect portable generator setup.\u00a0 The 2-inch C-900 PVC pipe is excess material since Water Distribution has converted standard installation to 2-inch poly.\u00a0 100-feet of the C-900 pipe will remain on-hand for minimal repairs.\u00a0 Mr. Burroughs did note that in addition to sale on GovDeals, the options under consideration for these specific surplus items are sell to another utility or local contractor that may have use for them.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Finance Committee recommend the full Commission approve the above listed items as surplus to be disposed of in a manner most beneficial to the JWSC.\u00a0 Motion carried 3<\/u>-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Financial Statement Month End November 30, 2022 <\/strong>\u2013 F. Wilson<\/li>\n<\/ol>\n
Mrs. Wilson presented the financial statement for the month ending November 30, 2022. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities, and also briefed the Committee on the Combined Revenue Statement.\u00a0 The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.\u00a0 Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report, as well as providing an update on Investments.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nCommissioner Stephens made a motion seconded by Commissioner Cook to enter into Executive Session to discuss Personnel.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
Return to Regular Session<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Duncan to return to Regular Session.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\nAPPROVAL cont.<\/strong><\/p>\n\n- Amendment to Executive Director\u2019s Contract<\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Cook that the Finance Committee recommend the full Commission endorse the amendment to the Executive Director\u2019s contract.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
Committee Chairman Duncan asked if there were any other items to discuss.<\/p>\n
Commissioner Stephens stated that as this is the last Finance Meeting for the year, he wanted to thank Commissioner Duncan for his leadership with the JWSC.<\/p>\n
Commissioner Duncan commented that he has enjoyed the relationship with all commissioners and staff. \u00a0We have gone through many changes, and I feel that we have all been pulling in the same direction. Commissioner Duncan then thanked the group.<\/p>\n
There being no further business, Chairman Duncan adjourned the meeting at 3:50 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, December 14, 2022 at 3:00 p.m. in the Commission Meeting Room. Finance Minutes 12-14-22 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-40362","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/40362","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=40362"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/40362\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=40362"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=40362"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=40362"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}