Commission Minutes 1-19-23 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, January 19, 2023 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nChad Strickland, Commissioner<\/strong><\/p>\nClayton Watson, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nCharles A. Dorminy, HBS Legal Counsel<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nFrances Wilson, Accounting Manager<\/strong><\/p>\nJanice Meridith, Executive Commission Administrator<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nKendra Rolle, Commissioner<\/strong><\/p>\nTripp Stephens, Vice-Chairman<\/strong>\u00a0<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation and Commissioner Cook led the Pledge of Allegiance.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
COMMISSIONERS\u2019 SWEARING-IN CEREMONY \u2013 The Honorable Judge Debra Godwin Duncan<\/strong><\/p>\nWayne Neal, Commissioner 2023-2024 (Glynn County Commission Appointed 3rd<\/sup> Term)<\/em><\/strong><\/p>\nClayton B. Watson, Commissioner 2023-2026 (Elected Post 2)<\/em><\/strong>\u00a0<\/strong><\/p>\nRECEPTION<\/strong>\u00a0<\/strong><\/p>\nELECTION OF OFFICERS<\/strong><\/p>\nCommissioner Neal made a motion seconded by Commissioner Cook to reappoint Chairman Turnipseed as Chairman for 2022.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioners Stephens and Rolle were absent.)<\/u>\u00a0<\/strong><\/p>\nChairman Turnipseed made a motion seconded by Commissioner Neal to appoint Commissioner Stephens as Vice-Chairman for 2022. Motion carried 5-0-2. (Commissioners Stephens and Rolle were absent.)<\/u>\u00a0<\/strong><\/p>\nCOMMITTEE APPOINTMENTS<\/strong><\/p>\nChairman Turnipseed announced the following appointments for the 2023 Committees:\u00a0<\/strong><\/p>\nFacilities Committee<\/u><\/strong> \u2013 <\/u><\/strong><\/p>\nCommittee Chairman: Chairman Turnipseed<\/p>\n
Members: Commissioner Stephens, Commissioner Cook, Andrew Burroughs<\/p>\n
Finance Committee \u2013<\/u><\/strong><\/p>\nCommittee Chairman: Commissioner Stephens<\/p>\n
Members: Commissioner Cook, Commissioner Watson, Andrew Burroughs<\/p>\n
Communications Committee \u2013<\/u><\/strong><\/p>\nCommittee Chairman: Commissioner Cook<\/p>\n
Members: Commissioner Stephens, Commissioner Rolle, Andrew Burroughs<\/p>\n
Economics Committee \u2013<\/u><\/strong><\/p>\nCommittee Chairman: Commissioner Rolle<\/p>\n
Members: Commissioner Neal, Commissioner Stephens, Andrew Burroughs<\/p>\n
Human Resources Committee \u2013<\/u><\/strong><\/p>\nCommittee Chairman: Commissioner Cook<\/p>\n
Members: Commissioner Strickland, Commissioner Watson, Andrew Burroughs<\/p>\n
Legislative Committee \u2013<\/u><\/strong><\/p>\nCommittee Chairman: Commissioner Neal<\/p>\n
Members:\u00a0 Commissioner Watson, Commissioner Rolle, Charlie Dorminy, Andrew Burroughs<\/p>\n
Emergency Preparedness Committee \u2013<\/u><\/strong><\/p>\nCommittee Chairman:\u00a0 Commissioner Strickland<\/p>\n
Members: Commissioner Strickland, Commissioner Rolle, Andrew Burroughs<\/p>\n
Chairman Turnipseed stated that the Facilities and Finance Committees will regularly one time each month.\u00a0 The other committees will meet on an as-needed basis. \u00a0<\/strong>\u00a0<\/strong><\/p>\nEXCUSED FROM MEETING<\/strong><\/p>\nCommissioner Strickland made a motion seconded by Commissioner Cook to excuse Commissioner Rolle from the meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioners Stephens and Rolle were absent.)<\/u><\/p>\n
Commissioner Strickland made a motion seconded by Commissioner Neal to excuse Commissioner Stephens from the meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioners Stephens and Rolle were absent.)<\/u>\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the December 15, 2022 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Cook made a motion seconded by Commissioner Strickland to approve the minutes from the December 15, 2022 Regular Commission Meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Stephens and Rolle were absent.)<\/u><\/p>\n\n- Minutes from the December 15, 2022 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Cook made a motion seconded by Commissioner Strickland to approve the minutes from the December 15, 2022 Executive Session.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioners Stephens and Rolle were absent.)<\/u>\u00a0<\/strong><\/p>\n\n- Infrastructure and Easement Dedications <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
\n- Capital Square Road Extension \u2013 Dedication of Water Infrastructure<\/li>\n
- George Lotson Sewer Extension \u2013 Dedication of Sewer Infrastructure and Sewer Easement<\/li>\n
- Zellwood Drive Sewer Extension \u2013 Dedication of Sewer Infrastructure<\/li>\n<\/ul>\n
Mr. Kline recalled for the Commissioners that JWSC Standards for Water and Sewer Design and Development Procedures support the acceptance of privately constructed water and wastewater systems as public infrastructure when specific conditions are met.\u00a0 The Owners of Record have submitted legal documents to: 1) define and execute the transfer of ownership; and, convey an easement for access and maintenance. The infrastructure is understood to have complied with applicable standards at the time of construction.\u00a0 JWSC inspection records indicate the infrastructure was constructed to JWSC standards, is functioning and is in acceptable condition.\u00a0 Further, Mr. Kline noted that staff recommends acceptance and approval of the described water and sewer infrastructure, and easement as presented.<\/p>\n
Commissioner Strickland made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve these projects with associated Dedications and Easement.\u00a0 Motion carried 5-<\/u>0-2. (Commissioners Stephens and Rolle were absent.)<\/u><\/p>\n\n- Banking, Merchant, & Banking Services \u2013 Contract Award <\/strong>\u2013 D. Owens<\/li>\n<\/ol>\n
Mr. Owens provided that the RFP for Banking, Merchant and Investment Services was released on December 1st<\/sup>.\u00a0 He noted that currently Truist, Inc., provides Banking and Merchant Services and Synovus, Inc. provides Investment Services. Out of the six firms attending the pre-proposal meeting four firms provided proposals in the three service categories. A cross-functional team of four JWSC Finance staff members interviewed the proposers and RFP evaluations.\u00a0 The proposal submitted by Synovus was found to be the most beneficial in all three service categories to the JWSC. \u00a0Mr. Owens noted that staff recommends award to Synovus for Banking, Merchant, and Investment Services. He also provided the important factors for this decision for each of the categories: Banking, Merchant, and Investment Services.<\/p>\nCommissioner Neal made a motion seconded by Commissioner Strickland to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the award of Banking, Merchant and Investment Services to Synovus, Inc. and authorize the Executive Director to execute the services agreement.<\/u><\/p>\n
General discussion included notation that: the banking and merchant services fees with Synovus are comparable to what JWSC pays Truist now; this is an all-electronic venue; there should be no effects to the customer base with the changes; and that the Resolution should be brought before the Commission at next month\u2019s meeting with the implementation in April 2023.<\/p>\n
Motion carried 5<\/u>-0-2. (Commissioners Stephens and Rolle were absent.)<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Financial Statements December 31, 2022<\/strong> – D. Owens<\/li>\n<\/ol>\n
Mr. Owens presented the financial statement for the month ending December 31, 2022.\u00a0 He reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Commissioners on the Combined Revenue Statement.\u00a0 The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.\u00a0 Mr. Owens briefly reviewed line items on the Cash Balances and the Project Report, as well as providing an update on Investments.\u00a0 The financial statements are normally presented in the Finance Committee meeting however it was desired to give a brief update for the full Commission.\u00a0<\/strong><\/p>\n\n- Capital Project Report<\/strong> \u2013 T. Kline \/ A. Burroughs<\/li>\n<\/ol>\n
Mr. Kline and Mr. Burroughs presented an abbreviated update on the December Monthly Project Report for Capital Projects.\u00a0 The report includes projects in the engineering phase and those in construction.\u00a0 The Commissioners were provided with a packet containing: the Capital Project Photographs and the Capital Project Report Spreadsheet.\u00a0 This report normally includes the Capital Project Gantt Chart of project timelines and the Earned Value Analysis Report and is usually presented to the Facilities Committee at their monthly meetings.\u00a0 Mr. Kline and Mr. Burroughs briefly presented the update by highlighting details for each project along with excellent project photographs.\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs advised that the Georgia Economic Outlook Meeting will be held on Jekyll Island on February 8th<\/sup>. He stated that he is looking forward to the new year and to accomplishing the goals for 2023.<\/p>\nCOMMISSIONERS\u2019 DISCUSSION<\/strong><\/p>\nThere was no additional discussion at this time.<\/p>\n
CHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Turnipseed commented that the group had a good retreat and planning meeting the day before. All commissioners were reminded that they are welcome to attend any and all committee meetings. The Chairman also welcomed Commissioner Clayton Watson to the JWSC.<\/p>\n
EXECUTIVE SESSION- Personnel <\/strong><\/p>\nCommissioner Neal made a motion seconded by Commissioner Strickland to enter Executive Session to discuss Personnel.\u00a0 Motion carried 5-0-2. Commissioners Stephens and Rolle were absent.)<\/u><\/p>\n
Return to Regular Session<\/strong>\u00a0<\/strong><\/p>\nCommissioner Neal made a motion seconded by Commissioner Watson to return to Regular Session.\u00a0 Motion carried 5-0-2. (Commissioners Stephens and Rolle were absent.)<\/u>\u00a0<\/strong><\/p>\nAmendment to Executive Director\u2019s Retirement Plan<\/strong><\/p>\nCommissioner Cook made a motion seconded by Commissioner Neal to approve funding the Supplemental Executive Director\u2019s Retirement Plan in the amount of ten percent (10%) of last year\u2019s annual compensation. Motion carried 5-0-2. (Commissioners Stephens and Rolle were absent.)<\/u>\u00a0<\/strong><\/p>\nADJOURN<\/strong><\/p>\nThere being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.<\/p>\n
Commissioner Neal made a motion seconded by Commissioner Cook to adjourn the meeting.\u00a0 Motion carried 5-0-2. (Commissioners Stephens and Rolle were absent.)<\/u><\/p>\n
The Chairman adjourned the meeting at 3:23 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, January 19, 2023 at 2:00 p.m. in the Commission Meeting Room. Commission Minutes 1-19-23 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-40366","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/40366","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=40366"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/40366\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=40366"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=40366"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=40366"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}