Commission Minutes 2-16-23 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, January 19, 2023, at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h3>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nTripp Stephens, Vice-Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nKendra Rolle, Commissioner<\/strong><\/p>\nClayton Watson, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nCharles A. Dorminy, HBS Legal Counsel <\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nFrances Wilson, Accounting Manager<\/strong><\/p>\nJanice Meridith, Executive Commission Administrator<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nChad Strickland, Commissioner<\/strong>\u00a0<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Commissioner Neal provided the invocation and Commissioner Watson led the Pledge of Allegiance.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
COMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed<\/p>\nChairman Turnipseed reported that the Facilities Committee had a good meeting the previous day.\u00a0 The Committee was updated on the status of the Dunbar Creek WPCF Rehab.\u00a0 The project for replacement of galvanized lines is continuing.\u00a0 A good project status was given on the Arco project.\u00a0 The Committee approved Change Order #3 for the Academy Creek Rehab project, electrical services for Pump Station 3102, 3 dedications, and an extension of the On-Call Boring Services.\u00a0 The Academy Creek WPCF is operating at 36% of its capacity, Dunbar Creek is operating at 68% capacity, and South Port is operating at 26% of its capacity.<\/p>\n
Finance Committee<\/strong> \u2013 Vice-Chairman Stephens<\/p>\nVice-Chairman Stephens reported that the Finance Committee also met and recommended some of the same items as Facilities did for forwarding to the full Commission for final approval.\u00a0 The Committee had a lengthy discussion on Investments.\u00a0 The Committee will receive and review very detailed financial, budget and investment report at the next meeting.\u00a0<\/strong><\/p>\nMOTION TO AMEND AGENDA<\/strong><\/p>\nCommissioner Cook made a motion seconded by Commissioner Stephens to amend Approval Item No. 9 on the agenda and add the easement conveyances for A.H. Tostensen III \u2013 Parcel 03-01950 and Nick & Su Enterprises, LLC \u2013 Parcel 03-14379. Motion carried 6-0-1.\u00a0 (Commissioner Strickland was absent.)<\/u>\u00a0<\/strong><\/p>\nEXCUSED FROM MEETING<\/strong><\/p>\nCommissioner Cook made a motion seconded by Commissioner Neal to excuse Commissioner Strickland from the meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioners Strickland was absent.)<\/u>\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the January 19, 2023, Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Neal made a motion seconded by Commissioner Cook to approve the minutes from the January 19, 2023 Regular Commission Meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Stephens was not at that meeting. Commissioner Strickland absent.)<\/u><\/p>\n\n- Minutes from the January 19, 2023, Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Cook made a motion seconded by Commissioner Neal to approve the minutes from the January 19, 2023 Executive Session.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Stephens was not at that meeting. Commissioner Strickland absent.)<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the January 18, 2023, Commissioners\u2019 Retreat <\/strong><\/li>\n<\/ol>\n
Commissioner Neal made a motion seconded by Commissioner Cook to approve the minutes from the January 18, 2023 Commissioners\u2019 Retreat.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Stephens was not at that meeting. Commissioner Strickland absent.)<\/u>\u00a0<\/strong><\/p>\n\n- Academy Creek WPCF Rehab Project \u2013 Change Order No. 3 <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs noted that on October 14, 2020, Ruby-Collins, Inc. was contracted by JWSC for the extensive rehab of the Academy Creek Water Pollution Control Facility.\u00a0 The issued Notice to Proceed date for the contract was December 1, 2020.\u00a0 In May 2022 the Commission approved Change Order No. 1, and in August 2022 Change Order No. 2 was approved. Over the last five months, one additional item was determined that needed addressing in this project.\u00a0 An electrical panel located near the solids handling facility needs to be relocated to meet necessary codes for clearance in front of the panel.\u00a0 Ruby-Collins provided pricing to complete the relocation in the amount of $7,577.\u00a0 Mr. Burroughs added that there remains a handful of vendor-related items that are awaiting correction prior to project completion.\u00a0 Ruby-Collins also has a handful of punch list items to be completed throughout the plant.\u00a0 Ruby-Collins has asked for a time extension of 120 days to complete the panel relocation and remaining punch list items.\u00a0 The updated substantial completion date if approved would be February 28, 2023.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission approve Change Order No. 3 for the Academy Creek WPCF Rehab project in the amount of $7,577 and approve a time extension of 120 days for Ruby-Collins, Inc. to complete the project.\u00a0 Motion carried 6-0-1. (Commissioner Strickland absent.)<\/u><\/p>\n\n- Pump Station 3102 Electrical Service Contract Award<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that Pump Station 3102 is located adjacent to the Pilot Flying J Travel Center at Exit 29.\u00a0 The station serves the area north of Highway 17 near I-95.\u00a0 Currently the electric service into the pump station is fed from the Travel Center.\u00a0 The main disconnects for this service are in a locked building to which the JWSC does not have 24\/7 access. One of the legs into the station has failed somewhere between this building and the station.\u00a0 The station is currently on bypass. To get the station running again on utility power, the JWSC could either work with Pilot Flying J to locate the issue in the underground power service fed from the Travel Center or install a separate power service for the station.\u00a0 Staff obtained a quote from Georgia Power Company to install the new service to the station at the cost of $36,496.18.\u00a0 Staff prefers to have a separate power service to the station as it keeps the station independent of any issues which may occur at the Travel Center. Mr. Burroughs noted that 3 phase power is needed due to the 3 phase pumps.\u00a0 He added that this upgrade does give the ability to expand to the back of the property.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission approve a contract award to Georgia Power Company in the amount of $36,496.18 for the installation of a new electric service to Pump Station 3102.\u00a0 Motion carried 6-0-1. (Commissioner Strickland absent.)<\/u><\/p>\n\n- On Call Boring Services Extension<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that on August 17, 2022, approval was granted for contract award to D & C Directional Boring, LLC, for On-Call Boring Services as needed to increase efficiency in the repair and replacement of existing service lines.\u00a0 Due to the market\u2019s challenges with staffing and mobilization costs, the term of the pricing was initially in effect for only a (6) six-month period for the four sizes and linear foot rates as on the list provided. The contract was executed in September 2022.\u00a0 D & C\u2019s contract performance has been satisfactory and includes purchase orders totaling approximately $50,768.00 billed to date. The time period for the initial contract period is drawing near and D & C Directional Boring has agreed to continue to offer the same pricing structure for an additional (6) six-month period.\u00a0 Services will continue to be provided on an \u201cas-needed\u201d basis and for the purposes of routine repairs and small project needs.<\/p>\n
Commissioner Neal made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission approve the additional six-month extension of the existing On-Call Boring Services contract to D and C Directional Boring, LLC.\u00a0 Motion carried 6-0-1. (Commissioner Strickland absent.)<\/u><\/p>\n\n- Banking, Merchant, and Investment Services Agreement<\/strong> \u2013 D. Owens<\/li>\n<\/ol>\n
Mr. Owens stated that in the Fall of 2022 the JWSC issued a Request For Proposals for Banking, Merchant, and Investment Services.\u00a0 Synovus was selected as the provider for all three services based on the responses to the RFP. This selection was approved by the Commission at the January 19, 2023, meeting. The JWSC already has a relationship with Synovus which has been in effect for three years and that relationship will continue through renewal of the existing agreement.\u00a0 Documents now need to be executed to establish the Banking and Merchant Services relationship and conduct the related transactions.\u00a0 Mr. Owens added that execution of the Synovus Treasury Management Services Master Services Agreement will allow JWSC to begin the process of transferring our banking and merchant services from our current provider (Truist) to Synovus.\u00a0 By beginning this process as soon as possible, JWSC hopes to ensure a smooth and successful transition of our banking and merchant services which is anticipated to take approximately four months to complete.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission approve that the Chairman, Vice-Chairman, Executive Director, Deputy Director, and Director of Finance be authorized as signatories for banking, merchant, and investment services and to execute the necessary documents to establish the Treasury Management Services Master Services Agreement and renew the Investment Services Agreement with Synovus.\u00a0 Motion carried 6-0-1. (Commissioner Strickland absent.)<\/u><\/p>\n\n- Surplus Equipment \/ Inventory<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs provided the Committee with a list of fleet vehicles and equipment which staff has identified as items that are no longer of use to the mission of JWSC.\u00a0 The description and mileage of each vehicle was noted for consideration in declaring each as surplus.\u00a0 The equipment listed is no longer of use to JWSC since landscaping was outsourced in 2021.\u00a0 All items will be posted for sale on GovDeals or in a manner most beneficial to the JWSC.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission approve the above listed items as surplus to be disposed of in a manner most beneficial to the JWSC.\u00a0 Motion carried 6-0-1. (Commissioner Strickland absent.) <\/u><\/p>\n\n- Dedications of Private Infrastructure and Easements <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
\n- Sweetwater Phase 2 \u2013 Dedication of Infrastructure<\/li>\n
- 198 Olive Way Easement<\/li>\n
- Wawa Easements<\/li>\n<\/ul>\n
Mr. Kline recalled for the Commissioners that JWSC Standards for Water and Sewer Design and Development Procedures support the acceptance of privately constructed water and wastewater systems as public infrastructure when specific conditions are met. He noted that the Developers of the projects listed wish to convey easements and dedicate infrastructure.\u00a0 They have submitted necessary legal documents defining the transfer of ownership and conveying the easements for access and maintenance. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve these projects with associated Dedications and Easements.\u00a0 Motion carried 6-0-1. (Commissioner Strickland absent.)<\/u>\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs advised that the first draft of the budget will be presented to the Finance Committee in March.\u00a0 On the previous night, the City reviewed the proposed ordinance changes.\u00a0 He added that Arnold Road will be repaved on Monday.<\/p>\n
COMMISSIONERS\u2019 DISCUSSION<\/strong><\/p>\nThere was no additional discussion at this time.<\/p>\n
CHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Turnipseed thanked all of the Commissioners for taking on the responsibility of being members of the Committees.\u00a0 He also commented on the fact that this is an unprecedented year due to inflation, supply chain issues, and various challenges with business. This could affect JWSC being able to complete all planned projects this year.<\/p>\n
Mr. Burroughs advised the Commissioners on the sink holes at Dunbar Creek caused by the collapse of a 30\u201d galvanized pipe.\u00a0 Several hundred feet of the pipe must be replaced.\u00a0 The pipe is expected to be here tomorrow.\u00a0 It is estimated to require 14 truckloads of dirt to fill the largest sink hole.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nThere\u00a0was no Executive Session.<\/p>\n
ADJOURN<\/strong><\/p>\nThere being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.<\/p>\n
The Chairman adjourned the meeting at 2:31p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on\u00a0 Thursday, February 16, 2023 at 2:00 p.m. in the Commission Meeting Room. Commission Minutes 2-16-23 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-40943","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/40943","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=40943"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/40943\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=40943"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=40943"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=40943"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}