BGJWSC__Commission_Meeting_Minutes_April_7,_2016<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nT<\/strong>homas Boland, Chairman<\/strong><\/p>\nClifford Adams, Vice-Chairman<\/strong><\/p>\nDonald M. Elliott, Commissioner<\/strong><\/p>\nAllen Booker, County Commissioner<\/strong><\/p>\nRonald Perry, Commissioner<\/strong><\/p>\nJohn A. Cason, III, City Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCharles A. Dorminy, Legal Counsel<\/strong><\/p>\nJohn D. Donaghy, Director of Administration<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong><\/p>\nCommissioner Boland called the meeting to order at 2:00 PM. Commissioner Booker provided the invocation and Commissioner Boland led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD <\/strong><\/p>\nThere being no citizens that wished to address the Commission, Chairman Boland closed the Public Comment Period.<\/p>\n
COMMITTEE UPDATES <\/strong><\/p>\nCommunications& Customer Service Committee <\/strong>\u2013 Commissioner Adams <\/strong><\/p>\nThe committee is planning to meet on Tuesday 4\/14 at 2 PM<\/p>\n
Economic Development Committee \u2013 Commissioner Elliott <\/strong><\/p>\nThere was nothing new to report at this time<\/p>\n
Facilities Committee \u2013 Commissioner Perry <\/strong><\/p>\nThere was nothing new to report at this time<\/p>\n
Finance Committee \u2013 Commissioner Elliott<\/strong><\/p>\nThe Rate Resolution will have modifications to address at the meeting on 4\/19 to include fire hydrants and permitting costs.<\/p>\n
Human Resources Committee \u2013 Commissioner Cason <\/strong><\/p>\nThe committee met this morning and discussed employee pension committee, employee physicals, lapel pins, visitor\u2019s policy, and a report that the evaluations are up to date.<\/p>\n
Legislative Committee \u2013 Commissioner Boland <\/strong><\/p>\nThe legislation has passed effective immediately and included the Round Up program where a third party will need to manage the funds. The Board of Elections did not get notified in time for this upcoming election but will go on the general election ballot in November.<\/p>\n
APPROVAL<\/strong><\/p>\nMinutes from the March 17, 2016 Regular Meeting <\/strong><\/p>\nCommissioner Cason made a motion seconded by Commissioner Adams to approve the minutes from March 17, 2016 Regular Meeting. Motion carried 7-0-0.<\/u><\/p>\n
Minutes from the March 17, 2016 Executive Session Meeting<\/strong><\/p>\nCommissioner Cason made a motion seconded by Commissioner Adams to approve the minutes from March 17, 2016 Executive Session Meeting. Motion carried 7-0-0.<\/u><\/p>\n
\u00a0<\/strong>Cityworks Server Contract Renewal \u2013 <\/strong>P. Crosby<\/p>\nMrs. Crosby addressed the Commission on the Cityworks contract renewal and provided a memorandum. Pam stated this is the contract with Jones Edmunds & Associates for complete migration of the commission\u2019s existing Cityworks Desktop to Cityworks server and provides asset tracking, work orders, and inventory recording capabilities.\u00a0 Upgrades to the County GIS system have placed the project behind anticipated completion date.\u00a0 The memorandum explained that Jones Edmunds, at the request of BGJWSC staff, has offered an extension of the contract time for an additional (12) months through March 30, 2017 at no additional cost.\u00a0 The implementation process is about half way through.\u00a0 It was noted that Innoprise, the financial program, is not included.<\/p>\n
Commission Adams made a motion seconded by Booker to accept the contract extension, at no additional cost, offered by Jones Edmunds & Associates for the Cityworks Server project. Motion approved 7-0-0<\/u>.<\/p>\n
DISCUSSION<\/strong><\/p>\nSurplus Inventory\/Equipment and Disposal \u2013 <\/strong>P. Crosby<\/strong><\/p>\nPam Crosby presented to the commission the Surplus Inventory\/Equipment and Disposal with memorandum. She stated that staff has compiled a list of inventory, equipment, and vehicles which are no longer of use to the JWSC or are in a condition which renders them unserviceable.\u00a0 The disposal of these items will be done so with a combination of on-line and on-cite auctions or take to scrap metal.\u00a0 April 26th<\/sup> the \u201cKeep Golden Isles Beautiful\u201d will provide an opportunity to dispose of electronic items through a recycling event held at the Glynn Place Mall. It is anticipated for the item to be on the next Commission agenda for approval once it goes through Facilities and Finance Committees.<\/p>\nChairman Boland stated there is a need to go into Executive Session after the Regular Meeting for Personnel reasons.<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Perry to add to the agenda Executive Session for Personnel reasons. Motion approved 7-0-0.<\/u><\/p>\n
Commission Laptop Computers \u2013 <\/strong>Commissioner Boland<\/p>\nThe small desktop computers that are provided to the commission were discussed. It was asked for the commissioners to let the chairman and Jay know if they do not use them.\u00a0 There is a monthly fee and they should be used on a regular basis.<\/p>\n
Exec. Director\/Deputy Director Applicants Update \u2013 <\/strong>Commissioner Boland<\/p>\nChairman Boland updated the Commission on the Executive Director application process.\u00a0\u00a0 There have been approx. 25 applicants for both the Exec. Director and the Deputy Director positions.<\/p>\n
R & R Report<\/strong> \u2013 T. Kline<\/p>\nTodd Kline presented the R&R Report and reviewed the projects in detail. Urbana<\/u><\/strong>:\u00a0 The city would like to add storm drainage to the area before it is completed.\u00a0 JWSC is working with the city to get completed by July. LS 2030 and FM and WM:<\/u><\/strong> The start-up and draw down has been completed last week.\u00a0 It is on line and functional.\u00a0 Expected to have contractor de-mobilized and off site by the end of the month.\u00a0 There is plan to put up a fence from a neighbors concern. Frederica\/Atlantic:<\/u><\/strong> \u00a0Currently working on the punch list items. It was discussed that the contractor is expected to return to complete the repairs. Harrington Replacement Well:<\/u><\/strong> This is a smaller sized ground storage tank on SSI. \u00a0JWSC Water Distribution did install the valves and was a pro-active move. It was stated that ads and announcements have been placed and door hangers being have been delivered to the neighbors. Canal Road to Old Jesup Water and Sewer Improvements:<\/u><\/strong> The contractor is mobilized and working with the county.\u00a0 There will be a community meeting with the neighbors on April 16th<\/sup> at 1 PM.\u00a0 It is scheduled to be complete by August 1st<\/sup> and is coordinating with Canal Crossing project. Canal Crossing Pump Station:<\/u><\/strong> The force mains are in place. Mansfield Street Project:<\/u><\/strong> This is a City of Brunswick project. It was noted that a timeline has been promised on Monday. There have been significant delays and there is a new start date.\u00a0 MOU\u2019s have been placed. Alder Circle Fire Line:<\/u><\/strong> This is a county project and EMC is the engineering service. PS 2032:<\/u> <\/strong>SP& Maintenance has installed and can now be measured.\u00a0 The VFP DFS Control is pending. There is a need to have a maintenance plan for the new piping. Glynn Academy Sewer:<\/u><\/strong> We did receive proposals and will be submitted to the county for construction bidding.\u00a0 The funding is left over SPLOST funds.\u00a0 The manholes have been rehabilitated and have a 10 year warranty. Canal Road:<\/u><\/strong> As mentioned earlier there will be a meeting with the homeowners at Sapelo Farms and all were invited.<\/p>\nTodd stated that JWSC is working with the County, City and the public to make projects work.<\/p>\n
\u00a0<\/strong>SPLOST 2016 \u2013 <\/strong>Commissioner Elliott<\/p>\nCommissioner Boland the JWSC SPLOST list was sent to the City and the County for review. It was stated that at the county meeting JWSC was requested to limit their request to 30M. The County wants to keep the total to 70M.\u00a0 It was noted that the JWSC Commission was not invited and had no input at the meeting.\u00a0 It was noted that JWSC wants each district to have a part of the SPLOST funds.\u00a0 Commissioner Cason requested the items that were taken out of consideration be reviewed.\u00a0 Commissioner Booker stated the County is working through and wants to be sure the public will support these projects listed.\u00a0 It was stated that new development should not use rate payer money to help with development.<\/p>\n
Flow Meter Installation Status<\/strong> \u2013 K. Young<\/p>\nKirk Young provided and update on the Flow Meter Status.\u00a0\u00a0 He stated that PS 4110 and 2032 have been installed.\u00a0 He continued stating that PS 2032 had an 8\u201d \/ 10 \u201c line and the crew ended up placing the meter in the manhole to keep it safe.\u00a0 It was stated that using JWSC crew for this project has saved money.\u00a0 From start to finish it took 10 day to complete and the next 25 manholes have been listed.\u00a0 This is also part of the Corrective Action Plan.\u00a0 Kirk provided picture slides for review.\u00a0 There was additional discussion on the Manholes.\u00a0 Through years of corrosion and odors and manholes are in bad condition with the cost of approximately $25,000 each to replace.<\/p>\n
Database\/Tracking System<\/strong> \u2013 J. Sellers<\/p>\nJay Sellers presented to the commission the Asset Management Program database system. This is the database of tools that integrates so that all that are involved with the county or city projects stay informed and have time to review plans in a timely fashion.\u00a0 It was stated that there are problems with programs systems used that are not working together.\u00a0 The county and city have projects and this program can allow everyone to complete their work and there is no delay for the project to be forwarded to the next step.\u00a0 It is all being digitalized as plans are being scanned and reviewed within hours.\u00a0 Notes can be input in real time.\u00a0 Projects are getting moved through within 5 days. This allows communications directly with the developer.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE <\/strong><\/p>\nChairman Boland updated the Commissioners: Visitor Policy is in the works.\u00a0 Frankie Ferra\u2019s door will have a lock shortly.\u00a0 The GA Rural Water Association is having its conference on May 10th<\/sup> \u2013 May 12th<\/sup> on Jekyll Island.<\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nEXECUTIVE SESSION<\/strong><\/p>\nCommissioner Elliott made a motion seconded by Commissioner Perry to adjourn into Executive Session to discuss personnel issues. Motion carried 7-0-0.<\/u><\/p>\n
The Chairman stated there will be not vote after the Executive Session.<\/p>\n
Back in session.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Adams to return to the Regular Meeting. Motion approved 7-0-0.<\/u><\/p>\n
There being no additional business to bring before the Commission, Vice-Chairman Adams adjourned the open meeting at 4:21 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Commission Meeting from\u00a0April 7, 2016: BGJWSC__Commission_Meeting_Minutes_April_7,_2016 To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-4365","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/4365","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=4365"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/4365\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=4365"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=4365"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=4365"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}