BGJWSC__Facilities_Committee_Minutes_July_14,_2016<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nRonald Perry, Chairman<\/strong><\/p>\nClifford Adams, Commissioner <\/strong><\/p>\nTodd Kline, Senior Engineer <\/strong><\/p>\nDonald Elliott, Commissioner<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nABSENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nThomas Boland, Acting Director<\/strong><\/p>\nALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n John Donaghy, Chief Financial Officer<\/strong><\/p>\nPam Crosby, Director of Procurement <\/strong><\/p>\nJanice Meridith, Procurement<\/strong><\/p>\nMatt Lemke, Fleet Manager<\/strong><\/p>\nChairman Perry called the meeting to order at 3:00 PM.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nThere being no citizens that wished to address the Committee, Chairman Perry closed the Public Comment Period.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Adams to add an item to the agenda item #7 Rear Parking Lot. All agreed.<\/u><\/p>\n
ADOPT:<\/strong><\/p>\nMinutes from June 9, 2016 Facilities Committee Meeting<\/strong><\/p>\nCommissioner Adams made a motion seconded by Commissioner Elliott to adopt the minutes of the June 9, 2016 Facilities Committee Meeting. Motion approved 3-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
Minutes from July 1, 2016 Facilities Committee Meeting<\/strong><\/p>\nCommissioner Adams made a motion seconded by Commissioner Elliott to adopt the minutes of the July 1, 2016 Facilities Committee Meeting. Motion approved 3-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
Air Liquide Agreement <\/strong>\u2013 P. Crosby<\/p>\nPam Crosby updated the committee on the liquid oxygen services uses by JWSC. As presented about 3 months ago an Air Liquide representative presented to the committee and stated they were going through a potential merger at the time.\u00a0 It was determined that the merger went through and the account is being sold off to Mathison Gas. \u00a0\u00a0JWSC decided to move ahead with an RFP.\u00a0 We received 3 responses: Air Liquide, Lindy, and Mathison Gas.\u00a0 The three proposals were reviewed.\u00a0 Staff would like to make a recommendation to extend the current contract to Air Liquide as it transitions to Mathison Gas for the next six (6) months and then revisit a potential RFP.\u00a0 JWSC may approach Mathison to obtain their best product price and possible grandfather it.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Adams to extend the contract and forward to the full commission. Motion approved 3-0-1 (Commissioner Bowen was absent for the vote)<\/u><\/p>\n
Electrical Service Award <\/strong>\u2013 P. Crosby<\/p>\nPam Crosby presented to the committee the Electrical Service Award results. It was stated that JWSC outsources all electrical services as we currently do not have an electrician position as part of the organizational structure.\u00a0 JWSC currently utilizes Certified Electric for the majority of its electrical work requirements and has been happy with the services.\u00a0\u00a0 The arrangement with Certified Electric is not under contract at this time.\u00a0 Staff has identified, after several meetings internally, that there is not enough work for full time electrical staff but to continue to outsource with guaranteed response time and guaranteed rates.\u00a0 An RFP was issued on April 1, 2016 and fourteen (14) firms were included on the announcement via emails. There were two (2) pre-proposal conferences held and only three (3) firms were represented: A&B Electric, White Electric, and Certified Electric.\u00a0 Of those three firms, only one submitted a proposal for consideration which was White Electric.\u00a0\u00a0 It was determined by the JWSC staff to move forward and enter into a contract with guaranteed response time for On-Call Electrical Service with White Electric for the FY2017.\u00a0 For project work, it was determined to continue to bid those items based on $5,000 threshold.\u00a0 It was questioned who on JWSC staff participated in making the decisions and it was stated there was representation from superintendents for Water Production, Wastewater Treatment, Systems Pumping and Maintenance, and Buildings and Grounds Security.\u00a0 This is for standard electrical and not HVAC work.<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Elliott to enter into a contract with White Electrical for On-Call Electrical Services and move forward to the full Commission for approval. Motion approved 3-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
DISCUSSION:<\/strong><\/p>\nSurplus Inventory Update<\/strong> \u2013 J. Meridith<\/p>\nJanice Meridith presented to the committee on the updated Surplus status. The spreadsheet of Assets and Revenue generated was discussed in detail.\u00a0 Janice stated these surplus items have generated, so far, $8,350.70 in revenue.\u00a0 The primary source of sale has been through the GovDeals website which provides user friendly benefits like summary of items listed, asset status, spreadsheets for finance purposes, reports and bidder map.\u00a0 Janice shared the website for the committee to see live. Also on the GovDeals.com the site offers the sale of real estate.\u00a0 It was asked for Janice to present to the full Commission.<\/p>\n
Vehicle Update<\/strong> \u2013 M. Lemke<\/p>\nMatt Lemke provided an update on the vehicle and Equipment Capital Purchase Update. The spreadsheet listed completed items, items on order, and items left to purchase.\u00a0 Matt stated that all vehicles have been ordered.\u00a0 It was stated that several different dealerships submitted proposals and ones JWSC purchased from are: Mike Burch Ford, Wade Ford, J.C. Lewis, and Sutherlin Nissan.\u00a0 The process has begun to determine which items\/accessories to be placed on these new vehicles.\u00a0 It was asked for Matt to present to the full Commission.<\/p>\n
Verizon Network Fleet \u2013<\/strong> M. Lemke<\/p>\nMatt updated the committee on the live view GPS status. It was stated that JWSC currently pays a fee per month per GPS whether it is used or not and has limited capabilities.\u00a0 Matt explained that JWSC recently purchased 22 new vehicles and instead of buying new GPS there is a possibility to go with Verizon Fleet Management and that this program will work with Cityworks.\u00a0 Matt introduced Kathy Randolph and Anthony Nichols from Verizon and they presented what Verizon has to offer. \u00a0Ms. Randolph explained that Network Fleet combines GPS fleet tracking with engine diagnostics and comprehensive vehicle utilization reporting which is recently been added to state contracts.\u00a0 The service is $19 per month and provides all the AVL GPS tracking which includes speeding, hard breaking, geo-fencing, and idling.\u00a0 The Verizon Network fleet also has a fleet side which tracks diagnostic issues like: engine hours, tire rotations, oil changes and alerts like notifications of recalls or warranty issues.\u00a0 This program provides reporting and road side assistance through Allstate.\u00a0 A short demonstration on the user friendly website was presented.\u00a0 Commissioner Elliott asked Matt to search state contracts for GA, identify any other providers and compare and contrast cost savings, cost avoidance, and what the total cost would be to place all of our fleet on it.\u00a0 It was requested to be presented to the full commission.\u00a0 It was noted that Verizon is the only one on GTA contract.<\/p>\n
2032 Update <\/strong>\u2013 T. Kline<\/p>\nTodd Kline reported an update of 2032 to the committee. This is the force main on Frederica Road. A staff level pre-design meeting has been planned with the county engineers.\u00a0 An additional meeting will be provided with the Glynn County members to present the concept and design.\u00a0 The goal is to keep all informed and prepared regarding traffic and learn from our past project. There is a public meeting to be planned in mid-August to bring the public in for comments.\u00a0 There are plans for October 11th<\/sup> where the project will be put out to bid for construction.\u00a0 There are bi-weekly meetings with the engineer staff which is crucial to keep all on the same page.\u00a0 It was recommended to have the Facilities Committee meeting on a Tuesday to include the update from the bi-weekly meeting.<\/p>\nCanal Crossing Project Update \u2013 <\/strong>T. Kline<\/p>\nTodd Kline updated the committee on the Canal Crossing Road project. It was noted that this is a Glynn County lead project.\u00a0 The JWSC entered into a MOU to reimburse the county for the cost of the water main and force main and is managed by Glynn County.\u00a0 The contractor East Coast is the County\u2019s contractor.\u00a0 The JWSC inspectors are on site for many hours every day to observe and assist however they can but keeping in mind this is the County\u2019s project.\u00a0 The critical developer driven milestones are that the developer has updated flow test information from the system.\u00a0 They need to finalize their fire suppression systems designs and updated flow testing information from the system.\u00a0 To reiterate, the key component of this project we are combining the old City I-95 system with the old Glynn County North Mainland system together with an increased main that is boosting the pressures and flow in the area tremendously. That information to make last minute calls on pumps ordered.\u00a0 JWSC is doing everything we can to accommodate their needs while maintaining everything we need to do like EPD permitting and safety of the system.\u00a0 To join the two systems together, the EPD required permit modifications and we are currently waiting on this permit and can\u2019t open the valve to both systems officially.<\/p>\n
\u00a0<\/strong>Canal Road Project <\/strong>\u2013 T. Kline<\/p>\nTodd Kline updated the committee on Canal Road and stated that this is a JWSC project. The waterline is complete and tested in the ground and ready to go.\u00a0 We are waiting for the county to tie into the main extension and complete that connection.\u00a0 The line is from Old Jesup (old city system) to the front of Canal Road (old county North main system).\u00a0 The contractor is Woodard Construction and is currently working on the sewer portion.\u00a0 The secondary component of this project is a 20\u201d force main that is for future use of future reversal of pump station 4039.\u00a0 There has been permission to open the valves temporarily to flush the system.\u00a0 JWSC personnel have to operate the valve because this effects our customers due to our standards.<\/p>\n
Rear Parking Lot \u2013 <\/strong>Comm. Elliott<\/p>\nCommissioner Elliott updated the committee on the parking lot out back. The trees have been trimmed, area cleaned, ground has been leveled, placing crushed gravel and will ultimately lay used asphalt and it will be a permeable parking lot. We have performed this all in house.<\/p>\n
Meeting was adjourned at 3:58 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Facilities Committee Meeting from\u00a0July 14, 2016: BGJWSC__Facilities_Committee_Minutes_July_14,_2016 To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[20],"tags":[],"class_list":["post-4984","post","type-post","status-publish","format-standard","hentry","category-facilities-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/4984","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=4984"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/4984\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=4984"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=4984"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=4984"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}