BGJWSC_Commission_Meeting_Minutes_August_4,_2016_w<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below: <\/p>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nThomas A. Boland, Sr., Chairman<\/strong><\/p>\nClifford Adams, Vice-Chairman<\/strong><\/p>\nDonald M. Elliott, Commissioner<\/strong><\/p>\nAllen Booker, County Commissioner<\/strong><\/p>\nJohn A. Cason, III, City Commissioner<\/strong><\/p>\nRonald Perry, Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCharlie Dorminy, Legal Counsel<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCommissioner Boland called the meeting to order at 12:30 PM.\u00a0 Commissioner Booker provided the invocation and Commissioner Boland led the pledge.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nPotential Litigation<\/strong><\/p>\nCommissioner Cason made a motion seconded by Commissioner Elliott made a motion to adjourn into Executive Session for Potential Litigation issues and Contract Issues.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
Executive Session<\/strong><\/p>\nCommissioner Elliott made a motion seconded by Commissioner Adams to adjourn the Executive Session and return to the regular meeting.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n
PUBLIC COMMENT PERIOD <\/strong><\/p>\nRon Sluder,<\/strong> Silverton Mortgage – there is a lot of confusion with what is going on and what JWSC has stopped allowing. Mr. Sluder stated he is working on 2 subdivisions on SSI.\u00a0 He stated he went to pick up the permits but was unable to do so.\u00a0 Please make a deadline on when permits were submitted and consider the projects already turned in.<\/p>\nWayne Hutcheson <\/strong>– Mr. Hutcheson discussed the area of the potential water park on HWY 99. The capacity should be there.<\/span><\/p>\nPatrick Duncan, <\/strong>Hampton Plantation \u2013 I wanted to share with the broader commission.\u00a0 I\u2019m the owner of a personal lot on Hampton for 17 years.\u00a0 I came in last week and found out there were no more taps. I was recommended to the website to view the minutes from the July 7th<\/sup> meeting that addresses the stopping of sewer taps and it was not addressed.<\/p>\nLamar Smith<\/strong>, Stated he and others are in the dark of what is going on.\u00a0 We represent families that work on job sites, etc.\u00a0 Can you let us know what your decision are?\u00a0\u00a0 We came to pick up permits on Monday and were turned away.<\/p>\nKeith Boone<\/strong>, I was born and raised in this community.\u00a0 We have contracts and people can\u2019t buy property because they can\u2019t get permits.\u00a0 How could the JWSC not place a notice a month ago to let people know.\u00a0 There was very little building in 2006-2009 and things are just now starting to be productive again.<\/p>\nJason Counts,<\/strong> I would like to express my disappointment that no one is willing to talk to us today. I come as a realtor, builder, developer, and a building material supplier.\u00a0 All of these entities will be hurt if new construction is shut down.\u00a0 Water and sewer has been available since 2004 on the properties he is working on.\u00a0 After having these properties, paying property taxes, putting in infrastructure and now being told there can be no building on these properties plus the contracts in limbo are liable for.\u00a0 Please come up with a quick solution to this problem.<\/p>\nBob Nash, <\/strong>Representing Alexander Properties. Please provide a statement before end of the meeting on the raw land and plotted lots.\u00a0 He bought the lots and had no warning that there is no tap.<\/p>\nGreg Wilkes,<\/strong> Home Builder, After a couple of months with the tap in fees that were increasing I had a project waiting for the decision on the timeline.\u00a0 Construction is the major industry in this town.\u00a0\u00a0 I bought lots and are in the affected area.\u00a0 There was no warning for no tap in fees.\u00a0 I have paid on the sewer tap in fees and hoping it will be honored.\u00a0 We as builders need answers as we have customers to share information with.\u00a0 Requesting the answers by tomorrow on how people can plan.<\/p>\nJay Roberts<\/strong>, Attorney here on behalf of Frederica Development.\u00a0 FD has 83 platted lots on the North end on Basin 2032.\u00a0 There was a meeting last week with JWSC.\u00a0 FD and owner of platted have vested rights in those lots.\u00a0 They also have vested rights in public water and sewer system.\u00a0 There is typically alternative solutions to avoid damage to the lot owners.<\/p>\nChairman Boland thanked those who are present and provided comments.\u00a0 He stated that the Commission is working on a solution and recognizes the implications of this problem and it is diligently being worked on.\u00a0 The Commission and staff are going to continue to try to resolve this.\u00a0 There are a number of lift stations that are over capacity and there are numerous problems that have been just now being discovering.\u00a0 The Master Plan from 2009 was not pushed to complete it.\u00a0 Most of this Commission began in 2014.\u00a0 This Commission discussed the tap fees in the Rate Resolution and capacity issues on the July 7th<\/sup> meeting minutes.\u00a0 This Commission will meet again to discuss your comments.\u00a0 This Commission does not receive tax money but from approx. 30k customers.\u00a0 A meeting may be planned next week with the County and the City to discuss these issues.\u00a0 JWSC rates were one of the lowest in the state and the money was not coming in to fix the systems\/problems.\u00a0 The request for SPLOST was discussed and noted that it could help pay for a lot of the problems.\u00a0 The previous debt of the County and City was explained as now being paid for by JWSC.\u00a0 Other options were discussed to borrow the money or obtain a bonds.\u00a0 The JWSC will look at all the comments and see what can be done and try to accommodate entirely without encountering an issue.<\/p>\nCommissioner Elliott addressed those present and those leaving the meeting by stating the issues being discussed today is beneficial for all present and addresses the concerns the problems faced by JWSC and the community.<\/p>\n
COMMITTEE UPDATES <\/strong><\/p>\nCommunications & Customer Service Committee <\/strong>\u2013 Commissioner Adams <\/strong><\/p>\nThere was nothing new to report.<\/p>\n
Economic Development Committee \u2013 Commissioner Elliott <\/strong><\/p>\nThe Chairman met with the Economic Development Board and are discussing issue in the North Mainland area.\u00a0 A future meeting is planned next week.<\/p>\n
Facilities Committee \u2013 Commissioner Perry <\/strong><\/p>\nThere was nothing new to report.<\/p>\n
Finance Committee \u2013 Commissioner Elliott<\/strong><\/p>\nThere is nothing new to report.<\/p>\n
Human Resources Committee \u2013 Commissioner Cason <\/strong><\/p>\nThe Committee met this morning and there is nothing new to report.<\/p>\n
Legislative Committee \u2013 Commissioner Boland <\/strong><\/p>\nThere was nothing new to report.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Bowen to add item #3 contract Hussey Gay, Bell to the approval items.<\/p>\n
APPROVAL<\/strong><\/p>\nMinutes from the July 28, 2016 Regular Meeting <\/strong><\/p>\nCommissioner Cason made a motion seconded by Commissioner Bowen to approve the minutes from July 28, 2016 Regular Meeting.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
Minutes from the July 28, Executive Session Meeting<\/strong><\/p>\nCommissioner Perry made a motion seconded by Commissioner Cason to approve the minutes from the July 28, 2016 Executive Session Meeting.\u00a0 Motion carried 7-0-0. <\/u><\/p>\n
\u00a0<\/u>N. Mainland Basin Assessment Contract \u2013 T. Kline<\/strong><\/p>\nTodd Kline presented to the Commission on the Hussey Gay Bell Engineering firm contract.\u00a0 JWSC staff have had discussions on providing a further in-depth assessment on basins of interest and to develop a plan of action for immediate and long term solutions.\u00a0 HGB has provided a proposal for the Commissions\u2019 consideration.\u00a0 The firm would be able to start right away.\u00a0 This firm have just completed something similar in Pooler and Statesboro, GA.\u00a0 They will begin with every lift stations beginning with those operating 80% or above.\u00a0 They will then continue to the yellow zone and those lift station that will need help.\u00a0 Commissioner Elliott asked that the map of the basins be presented so the Commissioners and public can be aware.\u00a0 This is to set up a frame work and establish process and procedure for the whole system of in-depth basin analysis.\u00a0 Going forward we will set up as a formal RFP for consideration.\u00a0 Pam Crosby stated this will cover the N. Mainland and part of the scope of work will be to develop the standards by which we are assessing the Master Plan at a high level. \u00a0The firm will provide various data that will be very instrumental.\u00a0 Maps were provided sharing the basin and LS4039 as the main lift station.\u00a0 There was further discussion on repairs and expansions.\u00a0 When you have growth that occurs it causes the number of users in the system to increase and makes it an expansions.\u00a0\u00a0 When there is maintenance that need to be done because of the age of the infrastructure that makes it a repair.\u00a0 It was discussed by Commissioner Elliott that he believes that repairs of the system falls as the responsibility of the rate payers whereas the expansion has to be paid for by other funds like Capital Tap Fees.\u00a0 There was a question if exit 29 has capacity and a tap fee could be purchased today would JWSC accommodate.\u00a0 The Chairman and Commissioner Elliott stated there is room but there are a few issues and they he would be happy to discuss further at another meeting time.\u00a0 The maps were discussed in further detail.\u00a0 The contract would be for 90 days and the commission is anxious to get solutions and open up the capacity.\u00a0 There were additional public comments questioning the St. Simons Island capacity problems.\u00a0 Another project is being engineered for the SSI basin and will fix most of the problem area. \u00a0\u00a0Commissioner Boland explained the work and time it takes to Commission\u00a0this board and the difficult decisions they face.\u00a0 They are doing their best to change the system and get it up to date and appreciate the support to solve the problems being faced.<\/p>\n
Commissioner Perry made a motion seconded by Commissioner Bowen to approve the N. Mainland Basin Assessment Contract.\u00a0 Motion approved 5-0-2 (Commissioners Cason and Adams stepped out).<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\nRestaurant REU\u2019s <\/strong>\u2013 J. Donaghy<\/span><\/p>\nCommissioner Elliott introduced the REU\u2019s for restaurants that the county commissioners wanted JWSC to discuss. \u00a0It was noted that restaurants use a lot of water and it is JWSC feels the REU\u2019s are in line with the water use.\u00a0 \u00a0John discussed the average customer uses about 4.5 thousand gallons which is essentially \u00bd of an REU.\u00a0 This constitutes the average daily demand of the residential unit which then transferred to the maximum daily demand by the peaking factor which in this case is 2.\u00a0 There is some variance in other users.\u00a0 Once this is determined a comparison was made from 20 other restaurants and received an average usage.\u00a0 The residential theory was applied to the mix of restaurants and received the average usage.\u00a0 It was confirmed that the tables, by in large, are fairly accurate for the majority of the restaurants by the number of REU\u2019s assessed.\u00a0\u00a0 It was stated that we are charging less than should be.<\/p>\n
Insurance vs Operating Reserve <\/strong>\u2013 J. Donaghy<\/p>\nIn recognition of the needs that JWSC have for the infrastructure and the immediacy of the problems, JWSC is looking for funds and cash flow beginning these repairs and maintenance projects as soon as possible.\u00a0 In doing this JWSC recognizes there is approx. 7.5M saved in Operating Reserve that was established when the 2010 revenue bond was issued.\u00a0 Some of this money was earmarked for asset purchases last year.\u00a0 Staff has been in contact with McGinty-Gordon for necessary insurance coverage.\u00a0 This will address cash flow and the fixes necessary to obtain capacity back as soon as possible.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE <\/strong><\/p>\nThe roof in the annex has been fixed and the parking lot in back is complete.<\/p>\n
There is a meeting with the County, City, and Dev. Authority will be on August 10th<\/sup>.<\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nCommissioner Elliott made a motion seconded by Commissioner Bowen to return into Executive Session for Potential Litigation.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n
Commissioner Adams made a motion seconded by Commissioner Elliott to adjourn the meeting.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n
Meeting adjourned at 4:04 pm<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Commission Meeting from August 4, 2016: BGJWSC_Commission_Meeting_Minutes_August_4,_2016_w To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-4988","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/4988","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=4988"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/4988\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=4988"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=4988"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=4988"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}