Commission Minutes 5-18-23 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, May 18, 2023, at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h3>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nG. Ben Turnipseed, Chairman<\/strong><\/p>\nTripp Stephens, Vice-Chairman<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nWayne Neal, Commissioner<\/strong><\/p>\nChad Strickland, Commissioner<\/strong><\/p>\nClayton Watson, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nCharles A. Dorminy, HBS Legal Counsel <\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nJanice Meridith, Executive Commission Administrator<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nKendra Rolle, Commissioner<\/strong>\u00a0<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 2:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation and Commissioner Rolle led the Pledge of Allegiance.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the public comment period.<\/p>\n
There being no public comment, Chairman Turnipseed closed the public comment period.<\/p>\n
GAWP District 8 AWARDS RECOGNITION<\/strong><\/p>\nMatthew Lane<\/strong> \u2013 2023 Top Water Production Operator of the Year Award<\/p>\nAlvin Hall<\/strong> \u2013 2023 Top Distribution Operator of the Year Award<\/p>\nChairman Turnipseed presented Matthew Lane with a copy of his award certificate from the Georgia Association of Water Professionals.\u00a0 Matt was recognized by the GAWP as the 2023 Top Water Production Operator of the Year.\u00a0 Chairman Turnipseed and Superintendent Donnie Bankston congratulated Matt for his hard work and achievement.<\/p>\n
Chairman Turnipseed presented Alvin Hall with a copy of his award certificate from the Georgia Association of Water Professionals.\u00a0 Alvin was recognized by the GAWP as the 2023 Top Distribution Operator of the Year.\u00a0 Chairman Turnipseed and Superintendent Derrick Simmons congratulated Alvin for his hard work and achievement.<\/p>\n
COMMITTEE UPDATES<\/strong><\/p>\nFacilities Committee<\/strong> \u2013 Chairman Turnipseed stated that the Facilities Committee met on the previous day at 1:00 p.m.\u00a0 Approval items that were approved to move forward to the full Commission were dedications of infrastructure and easements from private projects. The Water Production Report showed that Brunswick facilities produced 5MGD, St. Simons facilities produced 3MGD, and South Port facilities produced 300KGD.\u00a0 The treatment plants performed at: Academy Creek 41%; Dunbar Creek 70%; and South Port\u00a0\u00a0 37%.\u00a0 The Capital Projects Report provided great photos of projects and good reporting on the details.<\/p>\nFinance Committee<\/strong> \u2013 Vice-Chairman Stephens<\/p>\nVice-Chairman Stephens reported that the Finance Committee met on the day before.\u00a0 The Finance Committee also had a short agenda and reviewed and approved the Purchasing Policy updates and fiscal year 2024 employee raises.\u00a0 The committee had a good general discussion and update on the financial statements.\u00a0\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the April 20, 2023, Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Neal to approve the minutes from the April 20, 2023 Regular Commission Meeting.\u00a0 Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n\n- Minutes from the April 20, 2023, Commissioners\u2019 Workshop <\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Neal to approve the minutes from the April 20, 2023 Commissioner\u2019s Workshop on Construction Standards.\u00a0 Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n\n- Purchasing Policy Updates<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised the Commissioners that BGJWSC has a purchasing Policy which governs purchases made by JWSC staff. The policy outlines purchases that require approval by the BGJWSC Commission, which purchases are under the approval of the Executive Director.\u00a0 At the April 19, 2023 Finance Committee meeting, the Finance Committee requested policy changes be made to require the purchase of individual capital items that are approved as part of the annual fiscal year budget be brought before the Commission for consideration. This will require an edit to Section 4.(a) of the Purchasing Policy to add the clause \u201cwith a value less than twenty-five thousand dollars ($25,000)\u201d to clarify the authority granted by the adopted budget (previously was $5,000). The word \u201cCounty\u201d is also being removed from the name of the organization to be in line with the current JWSC nomenclature. Commissioner Cook was not in favor of making it policy to require capital items approved within the fiscal year budget to be brought back to the Commission for approval again.\u00a0 He commented that there should have been a budget workshop to review the details and discuss the list of needed items to determine which are needed this year and those that should not be budgeted for. Commissioner Cook also noted that JWSC senior staff worked very hard on the budget, and all had great input.\u00a0 He believes Mr. Burroughs knows what items are needed and those that should be left out.\u00a0 He suggested holding on changing the policy and having a workshop for the next fiscal year. Commissioner Stephens stated that the budget is a guide which the staff did spend a few months reviewing, but things change such as material and labor costs.\u00a0 He commented that this is a good check and balance guide with no policy the staff has to work several months ahead on the details.\u00a0 Things can change within 12 to 18 months.\u00a0 Commissioner Stephens gave the example of the Pinova fire which did cause the JWSC to lose revenues that were not budgeted for. \u00a0Capital purchases should be ratified.\u00a0 Commissioner Neal commented that $25,000 is too low, and he agrees with Commissioner Cook\u2019s argument, but JWSC does have to answer to the public.\u00a0 JWSC is accountable to the public with our funds and projects.\u00a0 Commissioner Neal added that the public may appreciate the review of items before the project or procurement has begun. Commissioner Stephens added that projects should be real-time and at current prices, which do change.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the amended JWSC Purchasing Policy as presented. Motion carried 5-1-1. (Commissioner Cook voted against the motion.) (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\n\n- FY2024 Employee Raise Proposal <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs presented the Commissioners with a proposal for an increase in staffs\u2019 wages by a cost-of-living adjustment of 2.5%. \u00a0He noted that at the April 20, 2023, Commission meeting, the Fiscal Year 2024 Budget was approved subject to any comments from the City of Brunswick or Glynn County. In the budget for the fiscal year beginning July 1, a budgetary amount equal to 2.5% of the employee wage budget was included for consideration of employee raises. The 2.5% COLA will be provided to all salary and hourly staff members.\u00a0 The total wage increase based on current JWSC wages is $182,452.26 with the average employee increase being $0.65\/hour.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Strickland that the Brunswick-Glynn Joint Water and Sewer Commission approve a 2.5% cost of living adjustment to employee wages effective July1, 2023. <\/u>Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\n\n- Dedications of Private Infrastructure & Easements <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
\n- 235 Kings Way Gravity Sewer \u2013 Dedication of Infrastructure<\/li>\n
- Francis Xavier Catholic School Addition \u2013 Dedication of Infrastructure<\/li>\n
- Tanglewood Phase 2B \u2013 Dedication of Infrastructure<\/li>\n
- Walker Point Ph1 \u2013 Dedication of Infrastructure and Easement<\/li>\n
- The Estates at Golden Isles \u2013 Dedication of Infrastructure and Easement<\/li>\n<\/ul>\n
Mr. Kline provided that the Developers of the above-mentioned projects wish to convey easements and dedicate infrastructure.\u00a0 They have submitted necessary legal documents defining the transfer of ownership and conveying the easements for access and maintenance. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission approve this project with associated Dedications and Easements. \u00a0<\/u>Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\n\n- Easement Acquisition \u2013 Adams Drive <\/strong>\u2013 C. Dorminy<\/li>\n<\/ol>\n
Mr. Dorminy advised that JWSC has been requested to provide potable water along Adams Drive.\u00a0 The Water Distribution Department plans to abandon existing galvanized water mains located on the road and install a new PVC main.\u00a0 Four landowners abutting Adams Drive have executed deeds providing the JWSC with necessary easements to complete this project.\u00a0 This project will allow the four current homes and future homes to tie on to the public system.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Watson to move that the Brunswick-Glynn Joint Water and Sewer Commission accept the Adams Drive easements and authorize the Chairman to execute the acceptance of the Adams Drive easements. Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Burroughs advised that the Ordinance revisions regarding leak adjustments have been approved by the City of Brunswick.\u00a0 He provided that the annual Rates and Budget Townhalls were on June 6th<\/sup> and 7th<\/sup>, both starting at 6pm.<\/p>\nCOMMISSIONERS\u2019 DISCUSSION<\/strong><\/p>\nThere was no additional discussion.\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nThe Chairman stated that he saw many of the JWSC staff at the Georgia Rural Water Association Conference on Jekyll Island.\u00a0 The staff represented themselves well and were actively participating.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nThere was no Executive Session.<\/p>\n
ADJOURN<\/strong><\/p>\nThere being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Neal to adjourn the meeting. Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)<\/u><\/p>\n
The Chairman adjourned the meeting at 2:36 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, May 18, 2023 at 2:00 p.m. in the Commission Meeting Room. Commission Minutes 5-18-23 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-50369","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/50369","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=50369"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/50369\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=50369"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=50369"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=50369"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}