bgjwsc_commission_meeting_september_1_2016_w<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nT<\/strong>homas Boland, Chairman<\/strong><\/p>\nClifford Adams, Vice-Chairman<\/strong><\/p>\nDonald M. Elliott, Commissioner<\/strong><\/p>\nAllen Booker, County Commissioner<\/strong><\/p>\nJohn A. Cason, III, City Commissioner<\/strong><\/p>\nRonald Perry, Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Jimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong>\u00a0 <\/strong><\/p>\nCommissioner Boland called the meeting to order at 2:00 PM. Commissioner Booker provided the invocation and Commissioner Boland led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD <\/strong><\/p>\nJay Roberts, Roberts Tate Law <\/strong>\u2013 Jay Roberts spoke on behalf of Frederica Development which owns Frederica Township subdivision. On the agenda is the Unsolicited Proposal and Roberts Civil Engineering has submitted an Unsolicited Proposal for inflow measurements in the sewer line in basin 2032.\u00a0 Mr. Roberts state that it was reported by JWSC that they do not have actual measured flow data. It was stated that the JWSC forms their decisions and actions based on theoretical calculations and not actual measurements. RCE engineer is prepared to install a flow meter and have a testing for a month to determine the current flow rate.\u00a0 Mr. Roberts asks that the Commission consider their proposal to install the inflow meter at the cost of $3,000 for a month.\u00a0 We appreciate Commissioners consideration for the installation of the new pump.<\/p>\nMonica Smith, St Simons Island<\/strong> \u2013 The Convention and Visitors Bureau stated that we are only experiencing a 60% full at the hotels and motels they interact with and those providing figures. Mrs. Smith was asking if JWSC would direct the staff to interact with the County on the capacity of the hotels.<\/p>\nThere being no additional citizens who wish to address the Commission, the Chairman closed the public comment period.<\/p>\n
EMPLOYEE RECOGNITION \u2013 Commissioner Cason & Cindy Barnhart, TSI<\/strong><\/p>\nThe Georgia State Board of Examiners for Certification of Water and Wastewater Treatment Plant Operators and Laboratory Analyst recognizes the following JWSC employees \u2013 Antonio Simmons, <\/strong>WWT for Wastewater Operator Class III License; Paul Sutton, <\/strong>SPM for Wastewater Collector License, Paul Herrin, <\/strong>WWD for Water Distribution Operator License.\u00a0 Derrick Simmons accepted on Paul Herrins\u2019 behalf.\u00a0 These employees are now permitted to practice as Wastewater Collections Operator, Wastewater Operator, and Water Distribution Operator in the state of Georgia and are entitled to all of the privileges allowed under the registration act of Georgia.<\/p>\nCOMMITTEE UPDATES <\/strong><\/p>\nCommunications & Customer Service Committee <\/strong>\u2013 Commissioner Adams <\/strong><\/p>\nThere was nothing new to report.<\/p>\n
Economic Development Committee \u2013 Commissioner Elliott <\/strong><\/p>\nThere was nothing new to report.<\/p>\n
Facilities Committee \u2013 Commissioner Perry <\/strong><\/p>\nThere was nothing to report<\/p>\n
Finance Committee \u2013 Commissioner Elliott<\/strong><\/p>\nCommissioner Elliott requested the removal of the Rate Resolution Revision from the agenda as it is not going forward based on the townhall meeting previously held.<\/p>\n
Human Resources Committee \u2013 Commissioner Cason <\/strong><\/p>\nMet this morning but there is nothing to report.<\/p>\n
Legislative Committee \u2013 Commissioner Boland <\/strong><\/p>\nThere was nothing new to report.<\/p>\n
APPROVAL<\/strong><\/p>\nMinutes from the August 18, 2016 Regular Meeting <\/strong><\/p>\nCommissioner Cason made a motion seconded by Commissioner Bowen to approve the minutes from August 18, 2016 Regular Meeting. Motion carried 7-0-0.<\/u><\/p>\n
Minutes from the August 18, Executive Session Meeting<\/strong><\/p>\nCommissioner Elliott made a motion seconded by Commissioner Cason to approve the minutes from the August 18, 2016 Executive Session Meeting. Motion carried 7-0-0.<\/u><\/p>\n
Rate Resolution Revision <\/strong>\u2013 J. Donaghy \/ Comm. Boland<\/p>\nCommissioner Elliott made a motion seconded by Commissioner Booker to remove item #3 Rate Resolution Revision from the Approval items. Motion approved 7-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\nUnsolicited Proposal Update <\/strong>\u2013 C. Dorminy<\/p>\nCharles Dorminy updated the Commission on the Unsolicited Proposals (UP). Roberts Civil Engineering submitted a request to install upstream meters instead of downstream meters that JWSC is currently installing.\u00a0 The UP are currently being considered.\u00a0 The preliminary sketches have been submitted by Roberts Civil Engineer.\u00a0 A second UP has been received by Roberts Civil Engineering to basically assist the JWSC with installing the Mag Meters and connecting them to SCADA.\u00a0 We are currently evaluating all proposals.\u00a0 Mr. Junkin stated that JWSC will make every effort to get the DFS people out to get the meters already installed and connected to SCADA.\u00a0 And also include the other meters received that have not yet been installed and connected.\u00a0 Commissioner Elliott asked that if we approve are we requiring additional liability insurance and it was confirmed yes we are requiring additional insurance.\u00a0 Mr. Junkin stated that there are 5 meters that are not installed and none of them are hooked up to SCADA.\u00a0 It was stated the JWSC does not have the resources to install and will request our SCADA folks to help in installing.\u00a0 It was noted that much of the work in underground pipes, etc, is not what we expected to find based on our GIS system and information we have in the computer.\u00a0 Commissioner Elliott stated he believed that there has been many incidents where work has been done haphazardly without the proper material and not recorded properly.\u00a0 This most likely is from previous contracted personnel and not properly inspected by JWSC personnel from previous staff.\u00a0 Commissioner Bowen stated that many of the records were not kept well or transmitted to JWSC correctly and without a proper method of process.\u00a0\u00a0 Kirk Young stated that a Mag Meter is used for monitoring.\u00a0 The Run Data is available and the data is useful.\u00a0 It was asked what is the advantage of Roberts Civil Engineering installing the inflow meter and it was stated that it we will provide inflow spikes for the lift station.\u00a0 Actual influent from the lift station should be the same.\u00a0 Charlie stated there are two (2) UP where the first is to install the other meter.\u00a0 The other is to connect the meter that is already there to SCADA which includes four (4) other lift stations.\u00a0 There is a problem to provide accurate estimates of the costs due to not knowing what is in the ground.\u00a0 We do not know what is in the ground so we can\u2019t give an accurate estimate which ranges from 5k to 25k depending on the lift station.\u00a0 Mr. Junkin stated that DFS can connect the meters back into our SCADA system and find out information on how the system is running.\u00a0 The SCADA stands for Supervisory Control of Data Acquisition which provides remote monitoring and control that operates with coded signals.\u00a0 Jonathon Roberts of Roberts Engineering spoke on the peak flow and the JWSC Master Plan.\u00a0 Mr. Roberts stated they would like to see a measured hourly flow.\u00a0\u00a0 Commissioner Elliott clarified the request for more frequency of data collection and asks that Planning and Construction Division plan to read the meters hourly to help provide the data requested.\u00a0 The Chairman requests that staff continue to work with Roberts Civil Engineering.\u00a0 Kirk stated that a representative for the Mag Meters will be here next week to discuss and gather advice on a portable device that physically gathers a data log during peak hours and totalized values.\u00a0 There was further discussion on DFS and working with them is a concern.\u00a0 It was stated that staff has been instructed to review and compare other companies.\u00a0 Todd Kline reiterated the previous statement with Kirk that JWSC can count the number of stops and starts with the current SCADA set up.\u00a0 We also know how much the pump is pumping if you multiplied the pump rate times the number of minutes it runs we then know how much flow is flowing through the pipe.\u00a0 If you know how much the pump pumps you know how much goes through the system.<\/p>\n
Update & Revision to 2012 Construction Standards <\/strong>\u2013 T. Kline<\/p>\nMr. Kline addressed the subject on the Construction Standards. The commission has asked staff to update the Design and Construction Standards and consider an RFP process going forward.\u00a0\u00a0 Some deficiencies have been called out in the design standards as well as construction materials and methods.\u00a0 Some issues will need to be addressed and staff will be updating soon.\u00a0 The plans are to reflect all input from all division of JWSC; bring in the same line as other regional utilities; and seek input and final review from stakeholders.\u00a0 It was stated that it is critically important to gather input from developers, engineers, Glynn County, the City of Brunswick, vendors, and Utility Contractors.\u00a0\u00a0 It is also recommended to seek outside sources for assistance.<\/p>\n
Updated Proposed Sewer Tap Fee Allocation Policy \u2013 <\/strong>J. Junkin<\/p>\nMr. Junkin updated the Commission on the Sewer Tap Fee Allocation Policy public meeting this past Tuesday. It was believed that the meeting went well and further research is required.\u00a0 A report will be provided on the measure of the lift stations that show where we are now and what we are doing to improve them, etc.\u00a0 This report can be published publically.\u00a0 The Unsolicited Proposal is a good tool but needs to seek support in the public on capacity.\u00a0 It is expected obtain the feedback gathered and provide to the full commission in about 2 weeks.<\/p>\n
\u00a0<\/strong>Grand Jury Appointment Process <\/strong>\u2013 C. Dorminy<\/p>\nCharles Dorminy presented the Grand Jury Appointment Process and stated there is one position to be appointed in January 2016. A letter was sent yesterday to the Clerk and Grand Jury to initiate the process.\u00a0 The advertisements will run October 3rd<\/sup> and October 10th<\/sup>.\u00a0 Applications will be due by October 14th<\/sup>. Interviews and public hearings will be held according to the Grand Jury schedule.\u00a0 Selection will be made by the Grand Jury on November 30th<\/sup>.<\/p>\nEXECUTIVE SESSION<\/strong><\/p>\nCommissioner Perry made a motion seconded by Commissioner Elliott to adjourn into Executive Session to discuss Potential Litigation and a Property Contract. Motion approved 7-0-0. <\/u><\/p>\n
The Chairman stated there may be a vote afterwards when the Commission reconvenes.<\/p>\n
Executive Session ended<\/p>\n
Commissioner Cason made a motion seconded by Commissioner Adams to adjourn the Executive Session and return to the Regular meeting. Motion approved 7-0-0.<\/u><\/p>\n
CHAIRMAN\u2019S UPDATE<\/strong><\/p>\nThe Chairman asked for a report on the 2032 additional pumps and capacity issue.<\/p>\n
Mr. Junkin updated the Commission on the 2032 pump situation and stated JWSC has installed the pumps and received additional capacity. The numbers are still being refined.\u00a0 A follow up will be provided from the Tap Fee Allocation Policy and a possible 2nd<\/sup> meeting on September 20th<\/sup> to finalize the policy.<\/p>\nCommissioner Elliott made a motion seconded by Commissioner Adams to move the Regular Meeting from September 15th<\/sup> to the 22nd<\/sup>.\u00a0 Motion approved 7-0-0.<\/u><\/p>\nThe Chairman discussed the potential contract on leasing of property to help with the project at LS 2032. The lease request was declined and JWSC is looking into plan B.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin reiterated that JWSC is doing its best to determine the exact nature of our needs at each of the most critical 10 Lift Stations and what these purchased back-up pumps will do for us. We are hoping to have a document in the next few weeks that shares the condition and terms on how many people are waiting on allocations or tap fees and how it will all work out.\u00a0\u00a0 A map is also being created to help better understand the issue and status at each location.\u00a0 Much depends on SPLOST and the possibility of Unsolicited Proposal and items may shift some.<\/p>\n
Commissioner Cason made a motion seconded by Commissioner Bowen to adjourn the Regular Meeting. Motion approved 7-0-0.<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Boland adjourned the open meeting at 4:02 pm.<\/p>\n
<\/p>\n
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For your consideration, please review the minutes for the Commission Meeting from September 1, 2016: bgjwsc_commission_meeting_september_1_2016_w To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-5121","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/5121","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=5121"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/5121\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=5121"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=5121"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=5121"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}