Facilities Minutes 8-16-23 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, August 16, 2023, at 1:00 PM<\/strong>\u00a0<\/strong><\/p>\nFACILITIES COMMITTEE MINUTES<\/strong><\/h3>\nPRESENT: \u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nBen Turnipseed, Chairman<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director <\/strong><\/p>\nALSO PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJanice Meridith, Executive Commission Admin.<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nChairman Turnipseed called the meeting to order at 1:00 PM.<\/p>\n
Chairman Turnipseed provided the invocation.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Turnipseed opened the Public Comment Period.<\/p>\n
There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from Facilities Committee Meeting July 19, 2023 <\/strong><\/li>\n<\/ol>\n
Commissioner Stephens made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Meeting held on July 19, 2023.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- FY2024 Watershed Protection Plan <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that JWSC is required by NPDES permit to maintain a watershed protection plan (WPP) for each of the JWSC-operated water pollution control facilities (WPCF).\u00a0 The plans require both dry and wet weather sampling at multiple locations throughout the watershed that each plant discharges into. The plans require quarterly dry and wet weather sampling plus additional metals and bacterial sampling.\u00a0 Samples are taken from 7 locations in the Academy Creek watershed, 3 locations in the Dunbar Creek watershed, and 2 locations in the South Port watershed. JWSC has a longstanding relationship with Integrated Science & Engineering (ISE) for the completion of the sampling protocol, analysis, and production of the annual reports required by permit for these watershed protection plans.\u00a0 ISE provided WPP services to Glynn County prior to the formation of the JWSC.\u00a0 The combined total for all three WPCF\u2019s is $65,300 and is budgeted for in the individual plant Technical Services budget.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission approve a contract award to Integrated Science & Engineering for the Fiscal Year 2024 Watershed Protection Plan in the amount of $65,300.00. Motion carried 3-0-0.<\/u><\/p>\n\n- Contract Award \u2013 PS 4044 Rehab<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that Pump Station 4044 is located adjacent to Altama Connector and receives flow from the areas around the Glynn Place Mall, Home Depot, and residential areas in the vicinity. It receives flow from two upstream stations as well.\u00a0 The proposed construction consists of construction of a new pump station including a new wet well, force main, electrical systems, and SCADA systems on a parcel adjacent to Prime South.\u00a0 The existing station will be demolished above ground with the wet well turned into a receiving manhole for the new station. This project was started 3.5 years ago, and the budgeted amount then was $550,000 and an engineer\u2019s cost estimate of $1,396,142.\u00a0 The lone bid received on July 11, 2023, was from Popco, Inc. in the amount of $1,980,656.90 which far exceeded both the original budgeted amount and engineer\u2019s cost estimate. After various questions by the Commissioners and detailed discussion regarding the critical requirements, condition, and location of this pump station, the Committee recognized staff\u2019s recommendation to move forward with the negotiated price presented by Popco with a 330-days contract time to completion.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission award a contract to Popco, Inc. for the rehab of Pump Station 4044 in the amount of $1,980,656.90.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
Committee Chairman Turnipseed requested that the Facilities Committee review and discuss future projects prior to the bidding process.<\/p>\n
\n- Contract Award \u2013 PS 3101\/4001\/4002 Rehab<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that the rehab of Pump Stations 3101, 4001, and 4002 were all identified as high priority projects in the Master Plan due to the condition of the electrical systems. This project was previously bid with the lowest bid at $3,853,309.\u00a0 The bids far exceeded the budget of $1,425,000 and the engineer\u2019s estimated cost of $1,659,000. The project scope was reviewed by staff and reduced to include only the items as specified in the Master Plan.\u00a0 The proposed construction consists of electrical upgrades, minor building rehab, and temporary flow bypassing at all three stations.\u00a0 The lone bidder for the revised project was Popco, Inc. in the amount of $2,334,460.\u00a0 Staff worked with Popco to find potential ways to reduce the project cost.\u00a0 The solution presented was for JWSC to provide flow bypassing utilizing existing equipment, which resulted in Popco\u2019s bid being reduced to $1,755,317.\u00a0 The revised bid still exceeded the budgeted amount and engineer\u2019s estimated cost, however JWSC staff recommended moving forward with the project due to the current pricing environment.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission award a contract to Popco, Inc. for the rehab of Pump Stations 3101, 4001, and 4002 in the amount of $1,755,317.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Contract Award \u2013 North Mainland Water Loops <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs noted that the proposed construction for the North Mainland Water Loops Construction Project consists of watermain interconnections which are located at separate areas within the JWSC service area. He provided the details for the following: 12\u201d diameter PVC watermain to be installed along Hautala Drive; 12\u201d diameter PVC watermain constructed along Bailey Road; 12\u201d diameter PVC installed along Old Jesup Road; 16\u201d diameter HDPE watermain installed under two water courses along Old Jesup Road; and, 10\u201d diameter HDPE constructed along Perry Lane Road. Vallencourt Construction provided a bid of $2,996,458.60, and TB Landmark Construction, Inc. provided a bid of $3,110,253.00.\u00a0 Mr. Burroughs noted that this Project will definitely improve water distribution in the North Mainland area.\u00a0 It connects long dead-end lines and will help keep water flowing to the schools, hotels, and restaurants when part of the system may go down.\u00a0 Commissioner Stephens requested staff go back to bidder to get a materials list of pipes needed for the Project and then obtain pricing and delivery from JWSC\u2019s suppliers to compare Project pricing and use the most cost-effective materials source.\u00a0 Staff recommended JWSC award a contract to the lowest bidder Vallencourt Construction.\u00a0 Vallencourt Construction is a new contractor to JWSC and received good references from prior Projects.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission accept the bid for the IFB 23-011 Construction Services for N. Mainland Water Loops, in the amount of $2,996,458.60 and award a contract to Vallencourt Construction.\u00a0 Motion carried 3<\/u>-0-0.<\/u><\/p>\n\n- Dedication of Private Infrastructure & Easement <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
\n- 113 Circle Drive \u2013 Easement<\/li>\n<\/ul>\n
Mr. Kline provided that the Owner of the above-mentioned property wishes to convey an easement to JWSC. They have submitted necessary legal documents defining the transfer of ownership and conveying the easements for access and maintenance. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted.<\/p>\n
Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission approve and accept the 113 Circle Drive Easement dedication.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n
Commissioner Stephens left the meeting at 2:30 p.m.<\/em><\/p>\nDISCUSSION<\/strong><\/p>\n\n- Water Production Report<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs presented the Water Production Report for the month of July 2023 to the Facilities Committee. This report provides the Committee with the monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities:\u00a0 Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.\u00a0 The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.<\/p>\n
\n- WPCF Plant Flows Report<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs reviewed the July Monthly Wastewater Flow Report with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. July 2023 had a higher recorded rainfall at Academy Creek than the month of June.\u00a0 The influent flow at Academy Creek for July was 6.8 MGD as compared to June at 6.3. The effluent flow for July increased from June\u2019s 5.7 MGD to 6.1 MGD, with the plant operating at 45% of its capacity.\u00a0 The influent flow at Dunbar Creek for the month of July was 3.0 MGD, and the effluent flow at 3.1 MGD, with the plant operating at 78% capacity.\u00a0 The influent flow at South Port was at 0.355 and the effluent flow reported at 0.472, with the plant operating at 31% capacity. \u00a0JWSC\u2019s wastewater treatment plants are operating very well.\u00a0<\/strong><\/p>\n\n- Capital Project Report<\/strong> \u2013 T. Kline \/ A. Burroughs<\/li>\n<\/ol>\n
Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.\u00a0 The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.\u00a0 Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.\u00a0<\/u><\/p>\n
There being no further business, Chairman Turnipseed adjourned the meeting at 2:50 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, August 16, 2023 at 1:00 p.m. in the Commission Meeting Room. Facilities Minutes 8-16-23 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[20],"tags":[],"class_list":["post-53082","post","type-post","status-publish","format-standard","hentry","category-facilities-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/53082","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=53082"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/53082\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=53082"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=53082"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=53082"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}