Finance Minutes 8-16-23 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, August 16, 2023, at 3:00 PM<\/strong>\u00a0<\/strong><\/p>\nFINANCE COMMITTEE MINUTES<\/strong><\/h3>\nMEMBERS PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCharles Cook, Commissioner<\/strong><\/p>\nClayton Watson, Commissioner<\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nLaDonnah Roberts, Executive Deputy Director<\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nFrances Wilson, Accounting Manager<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJanice Meridith, Executive Commission Admin.<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTripp Stephens, Committee Chairman<\/strong>\u00a0<\/strong><\/p>\nCommissioner Cook called the meeting to order at 3:00 PM.\u00a0\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nCommissioner Cook opened the Public Comment Period.\u00a0 There being no citizens that wished to address the Committee, Commissioner Cook closed the Public Comment Period.<\/p>\n
EXCUSAL FROM MEETING<\/strong><\/p>\nCommissioner Cook requested a motion to excuse Commissioner Stephens from the Finance Committee Meeting due to other business requirements.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook to excuse Commissioner Stephens from the Finance Committee Meeting.\u00a0 Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the July 19, 2023, Finance Committee Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Watson made a motion seconded by Commissioner Cook to approve the minutes from the July 19, 2023, Finance Committee Meeting.\u00a0 Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\n\n- FY2024 Watershed Protection Plan<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that JWSC is required by NPDES permit to maintain a watershed protection plan (WPP) for each of the JWSC-operated water pollution control facilities (WPCF).\u00a0 The plans require both dry and wet weather sampling at multiple locations throughout the watershed that each plant discharges into. The plans require quarterly dry and wet weather sampling plus additional metals and bacterial sampling.\u00a0 Samples are taken from 7 locations in the Academy Creek watershed, 3 locations in the Dunbar Creek watershed, and 2 locations in the South Port watershed. JWSC has a longstanding relationship with Integrated Science & Engineering (ISE) for the completion of the sampling protocol, analysis, and production of the annual reports required by permit for these watershed protection plans.\u00a0 ISE provided WPP services to Glynn County prior to the formation of the JWSC.\u00a0 The combined total for all three WPCF\u2019s is $65,300 and is budgeted for in the individual plant Technical Services budget.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook to move that the Finance Committee recommend the full Commission approve a contract award to Integrated Science & Engineering for the Fiscal Year 2024 Watershed Protection Plan in the amount of $65,300.00. Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.)<\/u>\u00a0<\/strong><\/p>\n\n- Contract Award \u2013 PS 4044 Rehab<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that Pump Station 4044 is located adjacent to Altama Connector and receives flow from the areas around the Glynn Place Mall, Home Depot, and residential areas in the vicinity. It receives flow from two upstream stations as well.\u00a0 The proposed construction consists of construction of a new pump station including a new wet well, force main, electrical systems, and SCADA systems on a parcel adjacent to Prime South.\u00a0 The existing station will be demolished above ground with the wet well turned into a receiving manhole for the new station. This project was started 3.5 years ago, and the budgeted amount then was $550,000 and an engineer\u2019s cost estimate of $1,396,142.\u00a0 The lone bid received on July 11, 2023 was from Popco, Inc. in the amount of $1,980,656.90 which far exceeded both the original budgeted amount and engineer\u2019s cost estimate.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend the full Commission award a contract to Popco, Inc. for the rehab of Pump Station 4044 in the amount of $1,980,656.90. <\/u>Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.)<\/u>\u00a0<\/u><\/p>\n\n- Contract Award \u2013 PS 3101\/4001\/4002 Rehab <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that the rehab of Pump Stations 3101, 4001, and 4002 were all identified as high priority projects in the Master Plan due to the condition of the electrical systems. This project was previously bid with the lowest bid at $3,853,309.\u00a0 The bids far exceeded the budget of $1,425,000 and the engineer\u2019s estimated cost of $1,659,000. The project scope was reviewed by staff and reduced to include only the items as specified in the Master Plan.\u00a0 The proposed construction consists of electrical upgrades, minor building rehab, and temporary flow bypassing at all three stations.\u00a0 The lone bidder for the revised project was Popco, Inc. in the amount of $2,334,460.\u00a0 Staff worked with Popco to find potential ways to reduce the project cost.\u00a0 The solution presented was for JWSC to provide flow bypassing utilizing existing equipment, which resulted in Popco\u2019s bid being reduced to $1,755,317.\u00a0 The revised bid still exceeded the budgeted amount and engineer\u2019s estimated cost, however JWSC staff recommended moving forward with the project due to the current pricing environment.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend the full Commission award a contract to Popco, Inc. for the rehab of Pump Stations 3101, 4001, and 4002 in the amount of $1,755,317.\u00a0 Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n\n- Contract Award \u2013 North Mainland Water Loops<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs noted that the proposed construction for the North Mainland Water Loops Construction Project consists of watermain interconnections which are located at separate areas within the JWSC service area. He provided the details for the following: 12\u201d diameter PVC watermain to be installed along Hautala Drive; 12\u201d diameter PVC watermain constructed along Bailey Road; 12\u201d diameter PVC installed along Old Jesup Road; 16\u201d diameter HDPE watermain installed under two water courses along Old Jesup Road; and, 10\u201d diameter HDPE constructed along Perry Lane Road. Vallencourt Construction provided a bid of $2,996,458.60, and TB Landmark Construction, Inc. provided a bid of $3,110,253.00.\u00a0 Mr. Burroughs noted that this Project will definitely improve water distribution in the North Mainland area.\u00a0 It connects long dead-end lines and will help keep water flowing to the schools, hotels, and restaurants when parts of the system may go down.\u00a0 Staff recommended JWSC award a contract to the lowest bidder Vallencourt Construction.\u00a0 Vallencourt Construction is a new contractor to JWSC and received good references from prior Projects.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend that the full commission accept the bid for the IFB 23-011 Construction Services for N. Mainland Water Loops, in the amount of $2,996,458.60 and award a contract to Vallencourt Construction.\u00a0 Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n\n- Capital Equipment Purchase \u2013 Dunbar Creek Deionized Water System<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that deionized water is used in a lab setting due to its lack of contaminants and impurities that can interfere with chemical reactions or damage sensitive equipment.\u00a0 The Dunbar Creek WPCF lab needs a new water purification system. This equipment was approved in the Wastewater Lab Capital purchase line item of the FY2024 budget.\u00a0 The amount of the final quotation is $31,714.00.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend the purchase of a deionized water system from Evoqua in the amount of $31,714.00.\u00a0 Motion carried 2<\/u>-0-1. (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n\n- Capital Equipment Purchase \u2013 Half-Ton Work Truck<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs stated that annually, Operational departments submit requests for capital vehicle and equipment replacements. The Wastewater Pretreatment Inspection personnel submitted a capital equipment request of $35,000.00 for replacement of an existing vehicle. JWSC Fleet staff solicited quotations for Half-Ton Work Trucks. The lowest quote was received from Murray Ford in Kingsland, Georgia for a Ford F-150.\u00a0 The amount of the final quotation dated July 6, 2023, is $34,997.00.\u00a0 Additional quotes were received for Dodge Ram and GMC models.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend the purchase of a half-ton work truck from Murray Ford in the amount of $34,997.00.\u00a0 Motion carried 2<\/u>-0-1. (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n\n- GEFA Loan Modification<\/strong> \u2013 L. Roberts<\/li>\n<\/ol>\n
Mrs. Roberts provided that on September 19, 2019, the Commission approved a Georgia Environmental Finance Authority (GEFA) loan in the amount of fifteen million ($15,000,000) dollars for improvements to the Academy Creek WPCF as well as the gravity sewer systems (the \u201cProject\u201d). The original loan documents showed repayment of the loan commencing on February 1, 2022.\u00a0 At the February 20, 2022 meeting the Board approved a loan modification for an extension of time until November 1, 2022.\u00a0 Staff is now bringing modification #2 for consideration. Due to the impacts of COVID on the construction industry and associated materials suppliers, the Project has experienced significant supply chain issues and delayed delivery schedules. These issues have likewise impacted the project schedule. As a result, JWSC has submitted an official request to GEFA for an extension of time to commence loan repayments. GEFA has provided documents for approval of this loan modification with an accompanying requirement that JWSC provide confirmation of the Board\u2019s support for this change in the form of the attached Resolution. Aside from the time extension there are no changes to the original loan terms and conditions.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend the full Commission approve the modification for time extension for GEFA Loan CW2019008 in the form of the attached Resolution.\u00a0 Motion carried 2<\/u>-0-1. (Commissioner Stephens was absent from the meeting.)<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Financial Statement Month End July 31, 2023 <\/strong>\u2013 F. Wilson<\/li>\n<\/ol>\n
Mrs. Wilson presented the financial statement for the month ending July 31, 2023. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement.\u00a0 The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.\u00a0 Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report. Mrs. Wilson also briefed the Committee members on year-end numbers for Fiscal Year 2023.\u00a0<\/strong><\/p>\nCommissioner Cook asked if there was any further business to discuss.<\/p>\n
There being no further business, Commissioner Cook adjourned the meeting at 3:46 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, August 16, 2023 at 3:00 p.m. in the Commission Meeting Room. Finance Minutes 8-16-23 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-53086","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/53086","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=53086"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/53086\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=53086"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=53086"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=53086"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}