Finance Minutes 11-15-23 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nWednesday, November 15, 2023, at 3:00 PM<\/strong>\u00a0<\/strong><\/p>\nFINANCE COMMITTEE MINUTES<\/strong><\/h3>\nMEMBERS PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCharles Cook, Acting Committee Chairman<\/strong><\/p>\nClayton Watson, Commissioner<\/strong><\/p>\nBen Turnipseed, Commission Chairman<\/strong><\/p>\nAndrew Burroughs, Executive Director<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDavid Owens, Director of Finance<\/strong><\/p>\nFrances Wilson, Accounting Manager<\/strong><\/p>\nLaDonnah Roberts, Deputy Executive Director<\/strong><\/p>\nJanice Meridith, Executive Commission Admin.<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTripp Stephens, Committee Chairman\u00a0<\/strong><\/p>\nActing Committee Chairman, Commissioner Cook called the meeting to order at 3:00 PM.\u00a0\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nCommissioner Cook opened the Public Comment Period.\u00a0 There being no citizens that wished to address the Committee, Commissioner Cook closed the Public Comment Period.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Workers\u2019 Compensation Insurance Renewal<\/strong> \u2013 Jeffrey Singletary \/ Jarrett Bridges<\/li>\n<\/ol>\n
Mr. Bridges recalled for the Committee that two years ago, the JWSC switched from a thirteen-year relationship with The Zenith to National Liability & Fire for workers compensation insurance.\u00a0 The Zenith experienced significant losses during the 2021-2022 policy year, which led to the premiums from National Liability & Fire being more competitive during the 2022-2023 policy. At last year\u2019s renewal, the JWSC experienced a 15.03% increase in workers\u2019 compensation premium. For the current policy year, the workers compensation premium is $234,613. He explained that the experience mod has risen sharply as it is based upon a 24-month period that includes consecutive significant claims years. On a positive note, for the current policy year to date, total losses are at the lowest point since 2015-2016. Given the increase in experience mod for the Utility, Turner & Associates advised staff that it would be unlikely to receive more competitive pricing from a different carrier. National Liability & Fire provided a quote of $240,180 for the annual renewal ($5,567 above the current year premium).\u00a0 This equates to a 2.37% increase in workers compensation insurance premiums. Staff has reviewed the marketing analysis provided by Turner & Associates and recommends purchasing workers\u2019 compensation insurance coverage for the 2024-2025 policy year with National Liability & Fire in the amount of $240,180.\u00a0\u00a0\u00a0<\/u><\/p>\n
Commissioner Watson made a motion seconded by Chairman Turnipseed that the Finance Committee recommend the full Commission approve the purchase of workers\u2019 compensation insurance coverage with National Liability & Fire for policy year 2024-2025 in the amount of $240,180.\u00a0 Motion carried 3-0-0.<\/u><\/p>\n\n- Minutes from the October 18, 2023, Finance Committee Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Watson made a motion seconded by Commissioner Cook to approve the minutes from the October 18, 2023, Finance Committee Meeting.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Christmas Gift Cards<\/strong> \u2013 D. Owens<\/li>\n<\/ol>\n
Mr. Owens advised that the Brunswick-Glynn Joint Water and Sewer Commission has in past years given employees a Christmas gift card as an expression of appreciation and thanks. The cost of the cards is included in the Fiscal Year 2024 budget.\u00a0 The gift cards will be distributed on December 1, 2023, along with payroll. The staff of the JWSC recommends that the JWSC provide employees with a gift card in the amount of $100 to Walmart.\u00a0 The total number of cards would be 135 for a cost of $13,500.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend that the full Commission review and approve providing employees with a gift card in the amount of $100 to Walmart.\u00a0 The total number of cards would be 135 for a cost of $13,500.\u00a0 Motion carried 3-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Contract Award \u2013 Dunbar WPCF Construction Materials Testing Services<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Mr. Burroughs advised that the BGJWSC has an ongoing project to rehabilitate portions of the Dunbar Creek WPCF.\u00a0 As part of Change Order No. 3, the design-build contractor, BRW Construction, will be installing a third clarifier at the facility. BRW Construction currently subcontracts engineering services to Hussey Gay Bell for design services for the project. The design-build team is responsible for ensuring that constructed improvements meet the required performance specifications for the project. However, there are no clauses in the contract for special inspection services to be performed by a third party.\u00a0 Staff spoke with the design-build team concerning the need for third party inspection of the clarifier construction and installation. Proper construction is critical to the long-term success of the new clarifier. The design-build team reached out to Terracon Consultants, Inc.\u00a0 of Jacksonville to receive a quote for slab and soil testing services, concrete testing services, and auger cast pile installation inspections. The quote is for a budget of $34,190.00.\u00a0 This project is funded from the proceeds of the Series 2021 bond issuance.<\/p>\n
Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend that the full Commission enter into a contract with a not-to-exceed budget of $34,190 with Terracon Consultants, Inc. for inspection and testing services for the clarifier construction at Dunbar Creek WPCF. Motion carried 3-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Financial Statement Month End October 31, 2023 <\/strong>\u2013 F. Wilson<\/li>\n<\/ol>\n
Mrs. Wilson presented the financial statement for the month ending October 31, 2023. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement.\u00a0 The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.\u00a0 Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report.\u00a0<\/strong><\/p>\nCommissioner Cook asked if there was any further business to discuss.<\/p>\n
Commissioner Watson made a motion to adjourn the Finance Committee meeting.<\/u><\/p>\n
There being no further business, Acting Committee Chairman, Commissioner Cook adjourned the meeting at 3:30 p.m.<\/p>\n
<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, November 15, 2023 at 3:00 p.m. in the Commission Meeting Room. Finance Minutes 11-15-23 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[18],"tags":[],"class_list":["post-56402","post","type-post","status-publish","format-standard","hentry","category-finance-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/56402","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=56402"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/56402\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=56402"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=56402"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=56402"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}