BGJWSC_Commission_Minutes_January_5,_2017_with_Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:\u00a0<\/p>\n
Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, January 5, 2017 at 2:00 PM<\/strong><\/p>\n\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
\u00a0<\/strong><\/p>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nClifford Adams, Chairman<\/strong><\/p>\nDonald M. Elliott, Commissioner<\/strong><\/p>\nAllen Booker, County Commissioner (Arrived late)<\/strong><\/p>\nJohn A. Cason, III, City Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDave H. Ford, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\n\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nJimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong><\/p>\n\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\nChairman Adams called the meeting to order at 2:00 PM.\u00a0 Commissioner Elliott provided the invocation and Commissioner Adams led the pledge.<\/p>\n
Chairman Adams announced that there would be a swearing in ceremony and welcomed the new Commissioners and Guests.<\/p>\n
COMMISSIONER\u2019S SWEARING-IN CEREMONY<\/strong><\/p>\nProbate Judge Debra Godwin Duncan<\/p>\n
Clifford Adams<\/p>\n
Donald M. Elliott<\/p>\n
Steve Copeland<\/p>\n
Dave H. Ford<\/p>\n
Cornell L. Harvey<\/p>\n
Judge Debra Godwin Duncan read the oath to each incoming Commissioner, swearing them into their new position, and also prompted each to sign all 3 original copies of the formal oath. Judge Debra Godwin Duncan them commented that she was proud to be a part of their swearing in and congratulated them all. During the reception, she signed all the copies of each Commissioners\u2019 oaths.<\/p>\n
RECEPTION<\/strong><\/p>\n\u00a0<\/strong>ELECTION OF THE CHAIRMAN AND VICE-CHAIRMAN<\/strong><\/p>\nCommissioner Bowen nominated Commissioner Elliott to serve as the chairman for the year 2017.\u00a0 Commissioner Adams seconded the nomination.\u00a0 No additional nominations were received. The nominations carried 5-0-2 (Commissioner Elliott could not cast a vote. \u00a0Commissioner Booker was absent for the vote).<\/u><\/p>\n
<\/u>Commissioner Elliott nominated Commissioner Adams to serve as Vice-Chairman for the year 2017.\u00a0 Commissioner Bowen seconded the nomination.\u00a0 No additional nominations were received.\u00a0 The nominations carried 5-0-2 (Commissioner Adams could not cast a vote.\u00a0 Commissioner Booker was absent for the vote).\u00a0 <\/u><\/p>\n
COMMISSION PRESENTATIONS AND ANNOUNCEMENTS<\/strong><\/p>\nChairman Elliott presented Commissioner Adams, Commissioner Cason, Commissioner and Previous Chairman Boland each with a plaque for their previous service with the Commission.\u00a0 (Commissioner Perry and Commissioner Booker were absent for this presentation to receive their plaques.)<\/p>\n
\u00a0<\/strong>PUBLIC COMMENT PERIOD <\/strong><\/p>\nJason Counts, Driggers Homes – Addressed the Commission regarding Taps. Mr. Counts thanked the Commissioners for their service. He referred to the July 7 Moratorium on taps and the Special Allocation August 30, 2016 meeting. He stated the Taps Allocation policy was to be re-worked for North Mainland specifically and a summary status of sewer demand versus availability after adjustments were made to auxiliary pumps was to be made available.\u00a0 It was stated and hoped that JWSC would provide a follow-up summary regarding the taps allocation. Mr. Counts stated he is looking for information regarding the status of the auxiliary pumps and any availability created due to those pumps being added.\u00a0 He referenced an open records request.\u00a0 He questioned if there was anything they could to help with this matter as it affects their business. Chairman Elliott asked him to stay for the meeting to hear the update from our Engineer and if that information he needs is not provided that the Executive Director would discuss this with him further.<\/p>\n
There being no further citizens for public comment, Chairman Elliott closed the public comment period.<\/p>\n
\u00a0<\/strong>COMMITTEE UPDATES<\/strong><\/p>\nThere were no Committee meetings since last month and there have not been new assignments made yet to the Committees, therefore there were no Committee updates.<\/p>\n
EMPLOYEE RECOGNITION<\/strong> \u2013 Commissioner Cason<\/p>\nShanesha Sallins was recognized and presented an award for her completion of additional professional development FEMA courses above and beyond the 2 required courses for all employees.<\/p>\n
Previous Commissioner Cason took a moment to congratulate the incoming and current Commissioners to tell them how much he appreciated their offering of their services and how important this organization is for our community.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the December 15, 2016 Regular Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Adams made a motion seconded by Commissioner Ford to approve the minutes from December 15, 2016 Regular Meeting.\u00a0 Motion carried 6-0-1 (Booker not present for vote).<\/u><\/p>\n\n- Minutes from the December 15, 2016 Executive Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Adams made a motion seconded by Commissioner Ford to approve the minutes from December 15, 2016 Executive Meeting.\u00a0 Motion carried 6-0-1 (Booker not present for vote).<\/u><\/p>\n
3.\u00a0Surplus Property \u2013 105 Nottingham Drive, Brunswick <\/strong>\u2013 P. Crosby<\/p>\nPam Crosby presented that JWSC presently owns a piece of property located at 105 Nottingham Drive in Brunswick which the staff would like to have declared as surplus.\u00a0 Staff has determined that this piece of property is no longer of any use to the JWSC.\u00a0 As a part of the surplus process for property, an appraisal of the property was done by Driggers Commercial Group. The appraisal was done and the market value of the property was found to be at $45,000.00. A copy of the Appraisal Report Summary with a map was attached to the documents for the commissioners\u2019 review. In order to dispose of property, the property does need to be declared as surplus by the Commission and then the best means of disposal will be determined. Maintaining surveillance and landscaping the property would be extra added costs deemed unnecessary.\u00a0 (Commissioner Booker arrived during this presentation.)<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Booker to declare the property identified at 105 Nottingham Drive, Brunswick as surplus am authorizing its disposal in a manner most beneficial to the JWSC.\u00a0 Motion approved 7-0-0. <\/u><\/p>\n\n- Surplus Equipment \u2013 Asset No. 106 Mobile Office Trailer <\/strong>\u2013 P. Crosby<\/li>\n<\/ol>\n
Pam Crosby presented that JWSC staff has determined that Asset no. 106, VIN # 941255522-23041 is no longer of use to the mission of the JWSC.\u00a0 This asset is a mobile office trailer currently sitting unoccupied at the Academy Creek WWTP site.\u00a0 It is approximately 22 year old trailer. Originally, we paid about $6,000.00 for it. Normally, staff would dispose of surplus equipment on GovDeals, but before that is done, research will be done on something comparable as to estimate the current value. \u00a0This trailer is not suitable for any use by JWSC at this time. To dispose of this property, the BGJWSC must declare the property as surplus.\u00a0 Once declared surplus the property will be disposed of in a manner most beneficial to the JWSC.<\/p>\n
<\/u>Commissioner Adams made a motion seconded by Commissioner Ford to declare the surplus equipment, identified as Mobile Office Trailer, Asset No. 106, as surplus and authorizing its disposal in a manner most beneficial to the JWSC.\u00a0 Motion approved 7-0-0<\/u>.<\/p>\n
Commissioner Elliott interjected the schedule of the two days in February for workshops for the newly elected and appointed Commissioners for them to become accommodated and up to speed on everything that is happening currently at the JWSC.<\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Project Update <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the Project Update. \u00a0Project # 503 \u2013 The Canal Crossing Water & Force Main Improvements Project is nearing completion and the final punchlist items, with the Pumpstation 4108 manifold connection to be completed. This is a Glynn County Board of Commissioners contract and BGJWSC has MOU with the county on this project. \u00a0Project #504 – Canal Crossing Pumpstation Improvements Project is at 95% completion with Lift Station 4101 online. The final punch list items and record drawings are in process.\u00a0 Project #409 \u2013 Pumpstation 2030 Force Main and Water Main which was on St. Simons Island is closed and completed. The force main is functioning well.\u00a0 Project #232 – State Route 99 Waterline Extensions is a phased project.\u00a0 The Greenswamp Road phase is complete.\u00a0 Contractors are currently working on the phase between Hwy. 99 and Green Swamp Road. Existing utilities make a re-route of the waterline necessary.\u00a0 Expected completion of Project is Spring 2017.\u00a0 Project #319 – Urbana Sewer Replacement is nearing completion.\u00a0 This project is a cooperative effort between BGJWSC and the City of Brunswick.\u00a0 The Sanitary and sewer services have expected completion by 1\/14\/17. Final portion will include decommission of Pumpstation 4019 with the demolition of that gravity main, grout filling and grass surfacing of the area.\u00a0 Regarding the roads in the Urbana neighborhoods, the GAB road base is being spread now, improving the road surfaces, and the final paving should be happening within the next two weeks.\u00a0 Project #421 – Mansfield Street Sewer Replacement sanitary sewer portion is at completion with some minor grouting and ancillary details to be finished.\u00a0 This is another cooperative project between BGJWSC and the City of Brunswick.\u00a0 There is good progress on the city\u2019s portion of the storm sewer replacement and upgrades.\u00a0 Final completion of this Project is expected to be 2\/28\/17.\u00a0 Project #501 – Alder Circle is a SPLOST funded Project of which the construction portion must be bid by the County, upon revision of the bid documents. Project is estimated to cost around $400,000.\u00a0 Project #602 – Holly Street Sewer Rehabilitation\/Replacement is also a Project from remaining SPLOST funding.\u00a0 Engineering design required some revision to reroute infrastructure.\u00a0 After completion of the design, the construction will be bid by the County due to SPLOST funding.\u00a0 There was some discussion regarding the timing of the construction of this Project and the Pumpstation 2032 Project due to their locations and possible effects on the areas involved.\u00a0 It was noted that JWSC must keep the public informed regarding these two projects.\u00a0 T. Kline also explained that there is a traffic plan set in place with County participation for every Project.\u00a0 Project #505 \u2013 Pumpstation 2032 Regional Force Main Improvements Project is another high priority project that will begin just North of South Harrington on Frederica Road.\u00a0 The first load of pipe, HDPE 16\u201d was delivered last week.\u00a0 Contractor is TB Landmark is the construction company doing the project, and they are mobilized in a secured lot on Palmetto.\u00a0 Four Water\u2019s Engineering is the Engineering firm for this project, which has a total length of 11,000 linear feet.\u00a0 This Project has a 200 day contract time, is on schedule and on track with an expected completion July 2017.\u00a0 Project #701 \u2013 Pumpstation 4048 Force Main Improvements involves the North Mainland and is expected to free up capacity for that area.\u00a0 The engineering design for this Project eliminates the need to upgrade Lift Station 4005 by redirecting the force main to bypass Lift Station 4005 and directly discharge sewer closer to the gravity system near the treatment plant.\u00a0 The expected completion of this 3,000 linear feet of force main upgrade is late 2017.\u00a0 Project #702 \u2013 North Mainland Sewer Basin Re-route is a SPLOST 2016 Project, with the engineering design RFP in progress.\u00a0 It is a long term component of the solution for the North Mainland capacity issues.\u00a0 It is planned to be a phased construction Project in order to be expedited and is expected to be a two to three year, plus Project.\u00a0 Project #703 \u2013 Pumpstation 4003 Decommission and Gravity Sewer is another SPLOST 2016 Project.\u00a0 The engineering design RFP is in progress and this elimination of Pumpstation 4003 Project is expected to provide gravity sewer flow straight to Academy Creek Wastewater Treatment Plant.\u00a0 Project #704 \u2013 Canal Road to Glynco Parkway 12\u201d Water Main Loop is in the pre-engineering stage involving route discussions with Glynn County.\u00a0 This Project will include continuation of the existing water main on Canal Road by adding 9,500 linear feet and will eliminate the single feed to Glynco Parkway, airport and FLETC.\u00a0 Project #705 \u2013 Hautala to Old Jesup 12\u201d Water Main Loop is a 600 linear feet of water main at the Cate Road\/Old Jesup Intersection.\u00a0 This will provide an additional connection between the former City and County water systems.<\/p>\n
Additional projects Mr. Kline discussed were private Sector, public Sector and JWSC internal support. It was questioned as to whether JWSC currently tracks change orders and it was stated that we do and will provide reports in the future.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin discussed Mr. Counts\u2019 questions on capacity. Capital and operational needs were also discussed. Mr. Junkin continued stating that JWSC is working on internal review of Master Plan and Projects.\u00a0 Mr. Junkin discussed the work sessions scheduled for February 2nd<\/sup> and February 16th<\/sup>.\u00a0 The staff will present job functions, budgets and operations for the commissioners.\u00a0 A tour will also be set up to look at the plants, lift stations and water production facilities.<\/p>\n\u00a0<\/strong>CHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott explained to the new commissioners what he had learned and gained during his first term as a commissioner.\u00a0 He discussed it was a time of discovery learning about problems like capacity and maintenance of sewer lines.\u00a0 He also reiterated the schedule of the February 2nd<\/sup> and the 16th<\/sup> work sessions.\u00a0 Assignment of committees will be approved at the next commission meeting.<\/p>\n\u00a0<\/strong>EXECUTIVE SESSION<\/strong><\/p>\nCommissioner Adams made a motion seconded by Commissioner Bowen to adjourn into Executive Session to discuss Litigation Issues.\u00a0 Motion approved 6-0-1 (Commissioner Booker was absent for vote).<\/u><\/p>\n
Return to regular session<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Ford to return to the Regular meeting.\u00a0 Motion approved 6-0-1 (Commissioner Booker was absent for vote).<\/u><\/p>\n
Chairman Elliott adjourned the open meeting at 4:14 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes for the Commission Meeting from January 5, 2017: BGJWSC_Commission_Minutes_January_5,_2017_with_Attachments To read the minutes, please open or download the pdf from the link above or you may see more below:\u00a0<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2,30],"tags":[],"class_list":["post-5827","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes","category-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/5827","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=5827"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/5827\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=5827"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=5827"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=5827"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}