BGJWSC_Commission_Minutes_February_2,_2017_with_Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, February 2, 2017 at 2:00 PM<\/strong><\/p>\n\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
\u00a0<\/strong>PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nClifford Adams, Commissioner<\/strong><\/p>\nMichael Browning, County Commissioner <\/strong><\/p>\nCornell L. Harvey, City Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDave H. Ford, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Jimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.\u00a0 Commissioner Copeland provided the invocation and Chairman Elliott led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.\u00a0 There being no citizens for public comment, Chairman Elliott closed the public comment period.\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nNone at this time.\u00a0 Committees to be approved.<\/em><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the January 19, 2017 Regular Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Adams made a motion seconded by Commissioner Copeland to approve the minutes from January 19, 2017 Regular Meeting.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Minutes from the January 19, 2017 Executive Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Adams made a motion seconded by Commissioner Copeland to approve the minutes from January 19, 2017 Executive Meeting.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Committee Assignments <\/strong>\u2013 D. Elliott<\/li>\n<\/ol>\n
Chairman Elliott discussed the proposed committee assignments.\u00a0 David Ford indicated he would like to be added to the Human Resources & Safety Committee. Chairman Elliott asked for any additional adjustments to the proposed lists of committee members. No additional adjustments to the lists requested.<\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Ford to accept the proposed list of members for the committees with the addition of Commissioner David Ford to the Human Resources & Safety Committee. Motion approved 7-0-0.<\/u><\/p>\n
Chairman Elliott continued the discussion to address the scheduled times of the committee meetings.\u00a0 He mentioned that the Human Resources & Safety Committee should have a meeting in February, with the March meeting following the regular schedule of the first Thursday in the month.\u00a0 Chairman Elliott also noted that the Public Information & Customer Relations Committee should also schedule a February meeting, since this committee should meet the first Tuesday before the first Commission meetings each month.\u00a0 Commissioner Browning discussed the Compliance & Legislative Committee and the Finance Committee and meet at 1:00 and 2:00 p.m. respectively on the 3rd<\/sup> Tuesday of each month.\u00a0 He has County obligations on the 3rd<\/sup> Tuesday of each month at 3:00 pm. which could be a time conflict.\u00a0 Since the Finance Committee on occasion takes longer than one hour, it was proposed that both of these meetings be changed from 3rd<\/sup> Tuesday of each month to the 3rd<\/sup> Wednesday of each month.<\/p>\nCommissioner Browning made a motion seconded by Commissioner Copeland that the Public Information & Customer Relations Committee and the Finance Committee meetings be changed from the proposed 3rd<\/sup> Tuesday of each month to the 3rd<\/sup> Wednesday of each month at the same times.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n\n- Health Benefits Renewal Package <\/strong>\u2013 C. Thomas, Teamwork Services, Inc.<\/li>\n<\/ol>\n
Catina Thomas with Teamwork Services, Inc. discussed the summary of the proposed healthcare plan with Blue Cross\/Blue Shield of Georgia for 2017-2018 coverage period.\u00a0 She briefed that the JWSC carries a separate plan from either the City or the County, and that the plan for JWSC is as much the same as possible considering JWSC is smaller.\u00a0 The JWSC is not able to join in with the City or County on their plans since JWSC is a separate entity.\u00a0 Since the CIGNA plans that JWSC has been carrying during the last several years were all fully funded, it has incurred savings on good years with CIGNA and on years such as this past one where we have had many claims no savings are incurred nor additional costs or obligations to be paid. Since the coverage period of 2016-2017 was a poor claims year CIGNA has proposed a 19.1% increase in the premiums for the upcoming period of 2017-2018.\u00a0 After attempts to negotiate with CIGNA, the best offering was a 13.1% increase by CIGNA.\u00a0 Due to this, Teamwork Services compared proposals from other reputable insurance providers serving our area who can provide a complete offering of insurance needs relating to the benefits the BGJWSC currently offers to its employees.\u00a0 TSI provided a detailed comparative analysis of these offerings to the key BGJWSC staff for review.\u00a0 The BGJWSC staff sought to provide the Commission with recommendations that would at least hold the current BGJWSC cost per employee constant while maintaining the current level of benefits to each employee.\u00a0 Ms. Thomas advised the Commission that the plan proposed by Blue Cross\/Blue Shield of Georgia would incur no increase, but in fact a savings of $36,000.00 in total program savings. The providers (doctors and facilities) are somewhat, not exactly, the same from plan to plan, with the exception that the Blue Cross\/Blue Shield network is bigger nationwide and the Mayo Clinic is included.\u00a0 In the case that an employee finds that they have to change doctors, Ms. Thomas indicated that TSI would be willing to assist that employee in locating a similar doctor to suit their needs.\u00a0 She again explained the gains from staying with a fully funded program.\u00a0 All coverages that the Commission currently pays for will not incur an increase by moving to Blue Cross\/Blue Shield.\u00a0 There will be some small changes in the co-pays and payments to doctors and medical facilities, but are remaining as close to the previous plans as possible.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Bowen that the Brunswick Glynn County Joint Water & Sewer Commission accept the proposal from Blue Cross\/Blue Shield of Georgia for BGJWSC\u2019s healthcare insurance policy for the 2017-2018 coverage period. Chairman Elliott indicated that the wording be changed slightly to \u201cFully Funded Healthcare Insurance Policy\u201d. Commissioner Bowen made a motion seconded by Commissioner Browning. Motions approved 7-0-0<\/u>.\u00a0<\/strong><\/p>\n\n- Pump Station 2002 Improvements \u2013 Unsolicited Proposal <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline introduced the first unsolicited proposal that has come before the Board for consideration. It is regarding a commercial development (Pilar Hotel) on St. Simons Island that wishes to proceed, however the development is in the area of PS2002 Sewer Basin which is currently having capacity issues.\u00a0 This upgrade is in the Master Plan, but PS2002 is not yet scheduled for improvements and funding has not been committed for in time to meet this development\u2019s schedule.\u00a0 They have offered an Unsolicited Proposal to allow privately funded system improvements to PS2002.\u00a0 Oak Cottages Partners, LLC is proposing to purchase the extra pumps, panels, equipment and materials with JWSC personnel installing the upgrade.\u00a0 Commissioners questioned how this will affect the line capacity, and Mr. Kline indicated that there is still room in the force main and that PS2003 is currently being upgraded and is near completion. This upgrade will not impact PS2003. This upgrade to PS2002 will not adversely affect the line capacity and system. PS2002 \u201cgoes to\u201d PS2003, and PS 2003 \u201cgoes to\u201d the plant.\u00a0 The returns for JWSC on this proposal are a 70\/30, meaning that once this entity funds this upgrade, of any new capital through tap fees brought in by that basin 70% is paid back to this entity to repay their funding and JWSC retains 30%. That remains until the \u201csunset time\u201d or the proposal is fulfilled. Per the Unsolicited Proposal Policy there are a number of steps required in order for complete approval and contract process.\u00a0 This approval request is for the commission to grant that the staff who has already reviewed the proposal and project scope and recommends that it is a viable improvement to move forward to negotiate a Comprehensive Agreement, then bring it back before the Commission for final approval of the Agreement.\u00a0 Discussion was added for consideration in the agreement to be made that the repayment of the funding to the entity is made either at sunset of the agreement, fulfillment of the proposal, or when the capacity has been reached within the treatment plant and system. \u00a0Tap fees for Pilar Hotel would still be processed as normal after completion of the upgrade project, but would then be included or calculated as part of their repayment (70\/30) for their expenses incurred in the upgrade to PS2002. The upgrade is estimated at 30 days for installation after receipt of materials.\u00a0 Chairman Elliott asked that a qualification of the opportunity costs to JWSC be provided to the Commission, and that JWSC salvage the pumps that are replaced.\u00a0 This proposal will not require JWSC to obtain bids on the pumps for this project.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Harvey to accept and approve the draft proposal (Exhibit A) as a Qualifying Project and authorize the Executive Director to move forward to negotiate a Comprehensive Agreement to be presented for Board approval.\u00a0 Motion approved 7-0-0<\/u>.<\/p>\n\n- Key Finance Resolution<\/strong> \u2013 P. Crosby<\/li>\n<\/ol>\n
Pam Crosby presented to the Commission that on January 19, 2017 approval was granted to JWSC to enter into a capital lease for the purchase of (9) Sewer Bypass Pumps with Key Equipment Finance.\u00a0 As part of the loan documentation required for closing, a formal resolution with specific language required by Key Finance is requested. It has been reviewed by legal counsel for both parties. This will be a part of the record and loan document.<\/p>\n
Commissioner Bowen made a motion seconded by Commissioner Harvey to approve the Loan Resolution in order to facilitate the capital lease financing of (9) Sewer Bypass Pumps with Key Equipment Finance.\u00a0 Motion approved 7-0-0<\/u>.<\/p>\n\n- Intergovernmental Agreement For SPLOST Execution<\/strong> \u2013 C. Dorminy<\/li>\n<\/ol>\n
Charlie Dorminy requested that Item 7 regarding the Intergovernmental Agreement For SPLOST Execution be deferred until the next Commission meeting.\u00a0 At the last Commission meeting, the approval and adoption was granted for an Addendum to the Operating Agreement as a first step to remedy the north Mainland issues and utilize the SPLOST funds to remedy those issues.\u00a0 The next step is to enter into an Intergovernmental Agreement with the County for handling of the SPLOST funds, but that Agreement Draft has not been received from the County.\u00a0 Once the Agreement is received, it can be approved.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Adams to defer Item 7 until it goes before the Finance Committee on February 15th<\/sup>, and is then brought before the Commission for approval on February 16th<\/sup>. Motion approved 7-0-0.<\/u>\u00a0<\/strong><\/p>\nDISCUSSION<\/strong><\/p>\n\n- JWSC R & R\/Capital Project Status Update <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the Project Update.\u00a0 Project 232 \u2013 State Route 99 Waterline Extensions<\/u>.\u00a0 Phase IIA and Phase III are now complete.\u00a0 Phase II is in 10% completion on construction and is starting on wetlands bores along SR99.\u00a0 Projected Completion Date is March 31, 2017.\u00a0 Project 319 \u2013 Urbana.<\/u>\u00a0 Sanitary sewer & sewer services are complete; JWSC installation of Water is complete; the City of Brunswick Storm portion is complete.\u00a0 PS4019 is offline now with demolition scheduled for week of February 3 to February 8.\u00a0 Roadways are still rough with replacement of concrete\/asphalt sidewalk and driveways scheduled for February 3 through February 20, and final grading of \u201cG\u201d street scheduled for Monday, February 6.\u00a0 Project 421 \u2013 Mansfield Street Sewer Replacement.<\/u>\u00a0 Projected completion date is still to be determined (City of Bwk.).\u00a0 The sanitary sewer is complete with exclusion of minor grouting & finish work and home connections.\u00a0 The City of Brunswick storm drain installation is currently between Bay and Grant Street.\u00a0 Water system contractor to replace existing 12\u201d main at Bay Street.\u00a0 GAB has been installed on Reynolds Street on the roads portion.\u00a0 Project 503 \u2013 Canal Crossing Water & Force Main Improvements.<\/u>\u00a0 Projected completion date is still to be determined by the County.\u00a0 Contractor is to provide Glynn County and JWSC plans for review.\u00a0 Awaiting completion on final punch list items and record drawings. \u00a0Project 504 \u2013 Canal Crossing Pumpstation.<\/u>\u00a0 Projected completion date is March 31, 2017.\u00a0 Project is 95% complete with LS4101 online. Have been some issues with flow meters and flow station. Awaiting completion of final punch list items and record drawings. Project 505 \u2013 Pumpstation 2032 Regional Station & Forcemain.<\/u>\u00a0 200 day contract.\u00a0 Projected completion date is July 22, 2017.\u00a0 18% of force main has been installed from PS2032 to North Windward Drive.\u00a0 This project has been highly communicated with the public; no complaints with traffic issues; and possible to have another 1000\u2019 of forcemain installed by next week. Project 501 \u2013 Alder Circle.<\/u> Intergovernmental Project with Glynn County \u2013 SPLOST V funded.\u00a0 All bids received were over the Engineers Probable Cost.\u00a0 Project is on hold awaiting re-evaluation of project scope.\u00a0 Project 602 \u2013 Holly Street Sewer Rehabilitation\/ Replacement. <\/u>SPLOST V funded. \u00a0Final engineering design is complete.\u00a0 Engineering had to be re-designed due to utility lines and items that caused much review.\u00a0 Will be sending to the County for bid process. Project 701 \u2013 PS4048 Force Main Improvements.<\/u>\u00a0 Is in Engineering design phase and will be designed to reroute around LS4005.\u00a0 Permitting and surveying is in process.\u00a0 Expected bid for construction is March 2017.\u00a0 Project 702 \u2013 North Mainland Sewer Basin Re-route.<\/u>\u00a0 This is a SPLOST 2016 project.\u00a0 An intergovernmental Agreement is in process at this time between BGJWSC and Glynn County regarding the bidding process.\u00a0 Is a phased project in order to expedite as a long term component of the solution for north Mainland capacity.\u00a0 Project 703 \u2013 PS4003 Decommission & Gravity Sewer.<\/u>\u00a0 This is also a SPLOST 2016 project.\u00a0 Purpose is to eliminate the Pump Station and extend the gravity flow straight to Academy Creek WWTP.\u00a0 Engineering design RFP is in process.\u00a0 Project 704 \u2013 Canal Road to Glynco Parkway 12\u201d Water Main Loop.<\/u>\u00a0 Pre-engineering in progress.\u00a0 This will utilize 3,000 LF of surplus C900 PVC pipe from PS2030 Project.\u00a0 Evaluating as JWSC in-house project; Design and Construction.\u00a0 Project 705 \u2013 Hautala to Old Jesup 12\u201d Water Main Loop.\u00a0 <\/u>Located at Cate Road and Old Jesup Road Intersection.\u00a0 Purpose is to provide a second connection between the former separate City and County water systems.\u00a0 Engineering design is in progress by Planning & Construction.\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin stated that JWSC is working on the 2018 budget.\u00a0 The North Mainland Sewer Project has become magnified and a refined schedule and analysis of the timeline is needed.\u00a0 There is an urgency for progress on this project due to future economic development of the area.\u00a0 Odor control at the Academy Creek WWTP is continuing to be worked on.\u00a0 Capacity analysis of Dunbar Creek is in process. Academy Creek\u2019s odor emissions are a focus in the assessment of the plant for the upcoming upgrades and rehabilitation of the treatment plant.\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott expressed his hopes that the Commissioner Orientation Session and the discussions in the Commission meeting have been beneficial.\u00a0 He noted his privilege in working with the organization from the discussions and items presented.\u00a0 Elliott feels that this current Commission can investigate, ascertain, look at the projects, and ask the right questions so that the Commission can go forth and make decisions in the best interest of the JWSC and Glynn County and the City of Brunswick.\u00a0 He thanked the members for being a part of the Commission and for their willingness to serve.\u00a0<\/strong><\/p>\nEXECUTIVE SESSION<\/strong><\/p>\nThere was no Executive Session.<\/p>\n
Chairman Elliott adjourned the open meeting at 3:44 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes from the Commission Meeting from February 2, 2017: BGJWSC_Commission_Minutes_February_2,_2017_with_Attachments To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2,30],"tags":[],"class_list":["post-5928","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes","category-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/5928","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=5928"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/5928\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=5928"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=5928"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=5928"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}