Commission_Meeting_Minutes_March_2,_2017_with_Attachments_2<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n
Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, March 2, 2017 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Donald M. Elliott, Chairman<\/strong><\/p>\nClifford Adams, Commissioner<\/strong><\/p>\nMichael Browning, Commissioner <\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDave H. Ford, Commissioner<\/strong><\/p>\n\u00a0<\/strong>ALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nJimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Financ<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.\u00a0 Commissioner Copeland provided the invocation and Chairman Elliott led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.\u00a0 There being no citizens for public comment, Chairman Elliott closed the public comment period.\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nCompliance & Legislative Committee \u2013 Commissioner Browning<\/strong><\/p>\nNo update at this time.<\/p>\n
Facilities Committee \u2013 Commissioner Adams<\/strong><\/p>\nNo update at this time.<\/p>\n
Finance Committee \u2013 Chairman Elliott<\/strong><\/p>\nNo update at this time.<\/p>\n
Human Resources & Safety Committee \u2013 Commissioner Harvey<\/strong><\/p>\nCommissioner Harvey summarized the Human Resources & Safety Committee meeting from earlier in the morning of Thursday, March 2 at 10:00 am. He advised that a presentation was given by Job Corps and that they would be returning at a later date to present a MOU to propose an increase in JWSC\u2019s participation with them.\u00a0 JWSC recruiting efforts and employee turnover rates were also discussed at the committee meeting.<\/p>\n
Public Information & Customer Relations Committee \u2013 Commissioner Copeland<\/strong><\/p>\nCommissioner Copeland announced that the first meeting for the Public Information & Customer Relations Committee did meet on Tuesday, February 28.\u00a0 A number of topics were discussed and there were three deliverables that came out of the meeting for drafting and discussion on the follow-up monthly meeting.\u00a0 Those items were: (1.) A statement of (SOP) Standard of Practice for items that the Commission handles (i.e. the boil water advisories, etc.), (2.) an effective community engagement program, and (3.) a presentation to demonstrate the value of the Commission to the county, the value of the water & sewer system to the state, and the value of the water & sewer system to the nation.<\/p>\n
Chairman Elliott asked for a motion to amend the Agenda to defer Approval items 5, 6, and 7. Commissioner Browning motioned, with Commissioner Harvey seconding to defer those 3 items and amend the Agenda.\u00a0 Motion carried 7-0-0. <\/u><\/p>\n
INTERN RECOGNITION<\/strong><\/p>\nJay Sellers recognized Joey Nesbit as the first College of Coastal Georgia student to complete an internship with the BGJWSC.\u00a0 Joey has been working as a Public Affairs Intern, and was thanked for all of his hard work.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the February 16, 2017 Regular Meeting <\/strong><\/li>\n<\/ol>\n
Chairman Elliott asked for an update on the Public Comment from the February 16 Commission meeting by Mr. Albert Carter regarding a Certificate of Occupancy and waiver for an RPZ, which is a backflow preventer.\u00a0 Superintendent Derrick Simmons advised that he had been in contact with Mr. Carter and requested for Mr. Carter to provide a letter from his contractor stating when he would have the backflow installed, and what type.\u00a0 Supt. Simmons had as of yet not received the letter, but did get the information on the backflow.\u00a0 When the letter is provided he will sign off on it.\u00a0 The backflow was scheduled to be installed either Monday or Tuesday of the next week.\u00a0<\/u><\/p>\n
Commissioner Adams made a motion seconded by Commissioner Copeland to approve the minutes from February 16, 2017 Regular Meeting.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/u><\/p>\n\n- Minutes from the February 16, 2017 Executive Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Adams made a motion seconded by Commissioner Copeland to approve the minutes from February 16, 2017 Executive Meeting.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Property Insurance Renewal <\/strong>\u2013 P. Crosby \/ Fred McGinty<\/li>\n<\/ol>\n
Pam Crosby informed the commission that every year at this time, a renewal of the property and liability insurance is conducted.\u00a0 McGinty and Associates is the broker for BGJWSC. \u00a0Mr. Fred McGinty was present to discuss the premiums which had been previously provided via letter to the JWSC. If approved, the new policies are due to begin on March 15, 2017.\u00a0 \u00a0Fred McGinty discussed the comparisons of the 2016 premiums and the proposed 2017 premium increases. \u00a0The property rate increase is driven by the fact that there were 2 very large claims in 2016 which are still pending and in excess of a half-million dollars.\u00a0 These 2 claims were due to Hurricane Matthew and the 2 JWSC pumps that were damaged by a contractor.\u00a0 Ace American Insurance Company is the property insurance provider.\u00a0 The pricing they have proposed is the lowest cost as compared with other policies reviewed.\u00a0 The automobile insurance premium will increase due to the added new vehicles and 4 new Vac-Con trucks, with the total value increasing from $2.65M to $4.75M for the year. \u00a0Brief discussions continued regarding claims that have been settled, policies, coverage, premiums and deductible options that were considered, along with defensive driver training that JWSC does provide for employees.\u00a0 The terrorism coverage on the policy was also briefly discussed and explained by Mr. McGinty from a liability standpoint, and property coverage.\u00a0 Chairman Elliott asked that discussions regarding property and liability insurance be placed on the calendar for January of 2018 so that the Commission will have a better opportunity to evaluate the insurance needs prior to receiving proposals and information from the insurance companies.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Adams that the Brunswick Glynn County Joint Water & Sewer Commission accept the proposals from Trident, Ace and Travelers Insurance for BGJWSC\u2019s various liability and property insurance policies for the 2017-2018 coverage period.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n\n- Pilar Comprehensive Agreement <\/strong>\u2013 C. Dorminy<\/li>\n<\/ol>\n
Charlie Dorminy presented an unsolicited proposal which has been discussed previously in the Commission.\u00a0 This was the first unsolicited proposal that has reached the finalization point.\u00a0 There are some minor changes possible, and if those do occur, the proposal will come back before the Commission.\u00a0 This proposal concerns Lift Station 2002, of which is in the Master Plan for improvements, however is not due on schedule yet.\u00a0 There is a developer with interest in proposing to pay the $115,000.00 for the pumps and materials required for the upgrade from 20 HP pumps to 30 HP pumps with the provisions: that BGJWSC provides the installation and in-house labor services; also the Commission will agree to reimburse the materials cost to the developer over a period of 5 years from the capital of the Sewer Tap Fees with 70% being paid to the developer and 30% retained by the JWSC; the repayment will only last for 5 years with no guarantee that the developer will be reimbursed the full $115,000.00 cost of the materials he provides; and the developer acknowledges that any shortfall on the full reimbursement within those 5 years will be absorbed by the developer. JWSC will not accept any Sewer Tap Fees on this Lift Station 2002 until this project is completed. Once the project is completed, the developer will pay their Sewer Tap Fees, and JWSC will in turn pay the developer their 70% portion towards the reimbursement of the project materials costs.\u00a0 The JWSC will guarantee that the developer, upon completion of the project, will receive their requested Sewer Taps by reserving the Taps as required by the Pilar Hotel during the 5 years.\u00a0 If the developer has not paid for their reserved Tap Fees by the expiration of the 5 year term, then those Sewer Tap reservations will cease. The loan of the $115,000.00 is interest free to the JWSC.\u00a0 The Mag-Meter required has already been purchased by the JWSC due to a consent order in place. This unsolicited proposal will help the JWSC to do this project 4 years sooner than as planned for in the Master Plan.\u00a0 This should be a normal and relatively simple\/minor project with a short time period for labor expended for installation which should not cause the JWSC to incur any unreasonable opportunity costs. This upgrade should provide extra capacity to cover needs well into the future for additional customers, and will aid the JWSC in meeting requirements as per the consent order in place.<\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Adams that the Brunswick Glynn County Joint Water & Sewer Commission accept the unsolicited proposal and adopt the comprehensive agreement with the Oak Cottage Partners. \u00a0Motion approved 7-0-0.<\/u><\/p>\n\n- Proposed Amendments to the Evaluation & Compensation Policies & Procedures-\u00a0<\/strong>J. Donaghy (Agenda amended to defer Approval item 5.)<\/li>\n<\/ol>\n
\n- Proposed Amendments to the Probationary Period & Paid Time-Off Benefits<\/strong> \u2013 C. Barnhart (Agenda amended to defer Approval item 6.)\u00a0<\/u><\/li>\n<\/ol>\n
\n- Proposed Director of Operations<\/strong> \u2013 J. Junkin (Agenda amended to defer Approval item 7.)<\/li>\n<\/ol>\n
\u00a0\u00a0<\/strong>8.\u00a0\u00a0<\/strong>SR 99\/US 341\/Green Swamp Road WM Extension Project \u2013 Change Order 1<\/strong> \u2013 H. Patel<\/p>\nHarry Patel presented to the Commission a Change Order Request to Project # 232 \u2013 SR 99\/US 341\/Green Swamp Road Water Main Extension.\u00a0 BGJWSC is currently under contract with Seaboard Construction Company to facilitate this project.\u00a0 The scope of work includes that installations of approximately 17,700 LF of 8\u201d and 10,340 LF of 12\u201d PVC C900 Water Main, approximately 1,150 LF of Directional Bore, connection to the existing system, testing, disinfection, surface restoration and removal and replacement of asphalt where necessary. To date, installation on Division IIA and Division III is complete.\u00a0 The contractor has encountered unforeseen utility conflicts on Division II which were not shown on the plans.\u00a0 The JWSC with the help of Richardson, Garretson & Associates, LLC redesigned this section to facilitate the water main installation.\u00a0 The new proposed design will have the water main installed on the East side of Hwy 341 as opposed to the West side which was in the original design.\u00a0 To facilitate the necessary changes the contractor has provided a change order in the amount of $53,823.99.\u00a0 Pricing has been evaluated and together with the initial price of the contract is still below the opinion of probable cost completed by RGA.\u00a0 Installation of this water main is a vital component to provide residents and businesses along SR 99, US Highway 341, and Green Swamp Road with potable drinking water and fire protection.\u00a0 The staff has reviewed the options and believe that it is advantageous and beneficial to have the contractor facilitate the installation of the new water main as proposed at this time while they are still mobilized.\u00a0 The pricing and plan proposed by the Contractor is consistent with other current work.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Adams that the Brunswick-Glynn County Joint Water & Sewer Commission approve and authorize the Executive Director and Board Chairman to execute the additional pricing provided by Seaboard Construction Company to be processed as Contract Change Order (s) in the amount of $53,823.99. Motion approved 7-0-0.<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- JWSC R & R\/Capital Project Status Update <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the Project Update.\u00a0 Project 232 \u2013 State Route 99 Waterline Extensions<\/u>.\u00a0 Phase I is in Engineering Design phase with the re-route of waterline due to existing utilities – JWSC has reviewed and presented for approval contractor\u2019s change order; Phase II construction is 10% complete and the contractor is starting on wetlands bores along SR99; Phase IIA and Phase III are now complete; and Projected Completion Date (due to Change Order) is revised to May 31, 2017.\u00a0 Project 319 \u2013 Urbana.<\/u>\u00a0 Sanitary sewer & sewer services are complete; JWSC installation of Water is complete; the City of Brunswick Storm portion is complete. Road Base will be installed in order of Macon Ave.\/Talmadge Ave.\/Wilson Ave.\/J Street \u2013 March 3, 2017. \u00a0PS4019 is offline now with demolition TBD. \u00a0Paving of all roadways are expected to be complete by March 22, 2017. Replacement of concrete\/asphalt sidewalk and driveways expected by March 8, 2017.\u00a0 Project 421 \u2013 Mansfield Street Sewer Replacement.<\/u>\u00a0 Projected completion date is still to be determined (City of Bwk.).\u00a0 Recent delays incurred due to internal contractor issues; are working with City on path forward.\u00a0 Contractor is still present and working \u2013 JWSC has requested a scheduled plan for completion. The sanitary sewer is complete with exclusion of minor grouting & adjustment work.\u00a0 The City of Brunswick storm drain installation is currently between Bay and Grant Street.\u00a0 Water system contractor to replace existing 12\u201d main in storm conflict box at Bay Street; completing new main taps necessary for new mains.\u00a0 Roads in poor condition and are a hindrance to adjacent businesses; constant maintenance will be in place until final paving is necessary.\u00a0 Project 503 \u2013 Canal Crossing Water & Force Main Improvements.<\/u>\u00a0 Projected completion date is still to be determined by the County.\u00a0 JWSC waiting for East Coast Asphalt and Glynn County to provide plans for lowering the new 16\u201d Water Main; Contractor is to provide Glynn County and JWSC plans for review.\u00a0 Currently awaiting completion on final punch list items & record drawings.\u00a0 JWSC found PVC pipe section exposed and large rocks placed on top.\u00a0 Discussion has been held with contractor and contractor is to properly bury the pipe and cover it as per standards.\u00a0 Contractor is to provide a final plan of how they will revise and complete this section to JWSC. \u00a0Project 504 \u2013 Canal Crossing Pumpstation.<\/u>\u00a0 Projected completion date is March 31, 2017.\u00a0 Project is 95% complete with LS4101 online. Awaiting completion of final punch list items and record drawings, and flow meter wiring.\u00a0 Seaboard Construction agreement has been executed to manifold force main into new 20\u201d force main.\u00a0 Roadway permit has been filed. Project 505 \u2013 Pumpstation 2032 Regional Station & Forcemain.<\/u>\u00a0 200 day contract.\u00a0 Projected completion date is July 22, 2017.\u00a0 78% of force main has been installed from PS2032 to intersection of Frederica Road and Palmetto Street.\u00a0 The HDD installation on Palmetto is underway.\u00a0 Balance of work: bore tie-ins, pipe fitting @ PS2032, headworks tie-in @ Dunbar WWTP.\u00a0 This project is doing very well on schedule. Project 501 \u2013 Alder Circle.<\/u> Intergovernmental Project with Glynn County \u2013 SPLOST V funded.\u00a0 All bids received were over the Engineers Probable Cost.\u00a0 Project is on hold awaiting re-evaluation of project scope.\u00a0 Project 602 \u2013 Holly Street Sewer Rehabilitation\/ Replacement. <\/u>SPLOST V funded. \u00a0Final engineering design is complete.\u00a0 Engineering had to be re-designed due to utility lines and items that caused much review.\u00a0 Will be sending to the County for bid process.\u00a0 Probable cost estimate is $497,691.25. \u00a0Project 701 \u2013 PS4048 Force Main Improvements.<\/u>\u00a0 Is in Engineering design phase and will be designed to reroute around LS4005.\u00a0 3,200 LF of 24\u201d force main upgrade using open cut, Jack & Bore and HDD methods. Permitting and surveying is in process.\u00a0 Expected bid for construction is March 2017, with probable cost estimate of $1,566,600.00. Preliminary design reviewed with County & City engineers.\u00a0 Recommended material pre-order of $150,000.00. \u00a0Project 702 \u2013 North Mainland Sewer Basin Re-route.<\/u>\u00a0 This is a SPLOST 2016 project, budgeted for $11,700,000.00.\u00a0 An intergovernmental Agreement is in process at this time between BGJWSC and Glynn County regarding the bidding process.\u00a0 Is a phased project in order to expedite as a long term component of the solution for North Mainland capacity.\u00a0 The engineering design RFP is in progress, with preliminary components: utility locates, geo-technical, surveying and permitting.\u00a0 The projected construction for PS4110 segment of 8 to 12 months, with the total project estimated at 2 to 3 years in time.\u00a0 Project 703 \u2013 PS4003 Decommission & Gravity Sewer.<\/u>\u00a0 This is also a SPLOST 2016 project.\u00a0 Purpose is to eliminate the Pump Station and extend the gravity flow straight to Academy Creek WWTP.\u00a0 Engineering design RFP is in process.\u00a0 Project 704 \u2013 Canal Road to Glynco Parkway 12\u201d Water Main Loop.<\/u>\u00a0 Pre-engineering in progress and route discussions being held with Glynn County. \u00a0Project is a continuation of existing 16\u201d\/12\u201d water main on Canal Road to Glynco Parkway of approximately 2,500 LF, with an extension of 12\u201d water main from Glynco Parkway to Airport Road of approximately 6,000 LF. This will utilize 3,000 LF of surplus C900 PVC pipe from PS2030 Project.\u00a0 Evaluating as JWSC in-house project; Design and Construction.\u00a0 Project 705 \u2013 Hautala to Old Jesup 12\u201d Water Main Loop.<\/u>\u00a0 Project budgeted at $110,000.00.\u00a0 Located at Cate Road and Old Jesup Road Intersection.\u00a0 Purpose is to provide a second connection between the former separate City and County water systems.\u00a0 Engineering design by in-house Planning & Construction is complete.\u00a0 Proposed construction by JWSC.<\/p>\n\n- Intergovernmental Agreement<\/strong> \u2013 J. Junkin \/ C. Dorminy<\/li>\n<\/ol>\n
Mr. Junkin briefly discussed the Intergovernmental Agreement with JWSC, the County and the City.\u00a0 The Agreement has been drafted by the County Attorney.\u00a0 Mr. Junkin and Alan Ours met to review and discuss the Agreement, with a decision to revise some wording from the agreement on both ends, regarding duration. The Draft has been sent to concerned parties for revision. The purpose of the Agreement is to allow the JWSC to have direct disbursement and control of the SPLOST funding for planned projects with the North Mainland being a main issue of concern. There is a sense of urgency to complete the various necessary projects on the North Mainland Improvements.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin briefly mentioned that the draft budgets from the staff level were coming due to be brought before the Commission in the near future.\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott had no comments to add to the discussion.\u00a0<\/strong><\/p>\nEXECUTIVE SESSION<\/strong><\/p>\nPersonnel, Potential Litigation, Real Estate<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Harvey to amend the Agenda to add Personnel, Potential Litigation and Real Estate issues and to adjourn into Executive Session with no vote to be taken.\u00a0 Motion Carried 7-0-0.<\/u><\/p>\n
Return to Regular Session<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Copeland to come out of Executive Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen was excused from the Executive Session and absent for the vote.)<\/u><\/p>\n
Chairman Elliott adjourned the open meeting at 4:05 pm.<\/p>\n
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For your consideration, please review the minutes from the Commission Meeting on March 2, 2017: Commission_Meeting_Minutes_March_2,_2017_with_Attachments_2 To read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2,30],"tags":[],"class_list":["post-6074","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes","category-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6074","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6074"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6074\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6074"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=6074"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=6074"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}