Commission Meeting Minutes April 6, 2017 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, April 6, 2017 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nClifford Adams, Commissioner<\/strong><\/p>\nMichael Browning, Commissioner <\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDave H. Ford, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Jimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.\u00a0 Commissioner Copeland provided the invocation and Chairman Elliott led the pledge.\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.\u00a0 There being no citizens for public comment, Chairman Elliott closed the public comment period.\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nCompliance & Legislative Committee \u2013 Commissioner Browning<\/strong><\/p>\nNo update at this time.\u00a0 The next meeting will be held on April 19, 2017 at 1:00 pm.\u00a0<\/strong><\/p>\nFacilities Committee \u2013 Commissioner Adams<\/strong><\/p>\nNo update at this time.\u00a0 The next meeting will be held on April 13, 2017 at 3:00 pm.\u00a0<\/strong><\/p>\nFinance Committee \u2013 Chairman Elliott<\/strong><\/p>\nNo update at this time.\u00a0 The next meeting will be held on April 19, 2017 at 2:00 pm.\u00a0<\/strong><\/p>\nHuman Resources & Safety Committee \u2013 Commissioner Harvey<\/strong><\/p>\nCommissioner Harvey presented the following update.\u00a0 The Committee had met earlier the same morning, April 6 at 10:00 am. Two proposals were approved to be forwarded to the full Commission. The first was the Proposed Amendments to the Evaluation and compensation Policies and Procedures, and the second was Proposed Amendments to the Probationary Period and Paid Time Off Benefits. Recruiting statistics was also discussed along with the hiring process of the JWSC and claims history.\u00a0 For the next meeting plans are to discuss proposed orientation and training of new employees, and recurring training for existing employees. The next meeting will be held on Thursday, May 4, 2017 at 10:00 am.<\/p>\n
Public Information & Customer Relations Committee \u2013 Commissioner Copeland<\/strong><\/p>\nCommissioner Copeland presented the following update.\u00a0 The Committee met on Tuesday, April 4, 2017 at 2:00 pm.\u00a0 During the Public Comment period a presentation was made by Monica Smith.\u00a0 She provided two recommendations to the Committee as follows:\u00a0 (1) Modify the JWSC New Customer Application process to eliminate Social Security numbers, and (2) Set up the system so that Lessors\/Landlords are ultimately responsible for a bill in the event it isn\u2019t paid by the tenant. \u00a0Discussion level presentations were provided by Jay Sellers on an \u201cEffective Community Engagement Program,\u201d \u201cCommunity Lifeblood Campaign\u201d and a suggested \u201cProudly Serving High Quality H2O Campaign.\u201d\u00a0 Agenda items to be added to the next meeting Agenda include: (1) Effective Community Engagement Program \u2013 A diagrammatic representation of what would be considered a resilient Effective Community Engagement Program which can be used as a tool for assisting the P.I. & C.S. Committee in guiding the development of this campaign, and (2) A fifteen minute draft \u201cValue of the JWSC\u201d presentation that highlights certain key points as follows: (a) The value of the JWSC to the county, state, nation and world, (b) Top value customers, (c) Status of the JWSC facilities, (d) Infrastructure projects\/costs necessary to support a resilient system, and (e) Other items as deemed necessary.\u00a0 The next meeting will be held on Tuesday, May 2, 2017 at 2:00 pm.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the March 16, 2017 Regular Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Ford made a motion seconded by Commissioner Browning to approve the minutes from March 16, 2017 Regular Meeting.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Lift Station 4048 Pipe Pre-Purchase <\/strong>\u2013 P. Crosby<\/li>\n<\/ol>\n
Pam Crosby presented the recommendation to pre-purchase the pipe required for the upcoming Force Main Improvements Project on Lift Station 4048. The Invitation For Bid on the construction was released on March 24, 2017.\u00a0 The construction will require 3,300 feet of 24\u201d HDPE pipe of which the lead time for these materials is approximately 6-8 weeks.\u00a0 In order to accommodate the desired construction start date of no later than July 1, 2017, it is recommended that JWSC immediately make a direct purchase for this material.\u00a0 Pam also presented the IFB Timeline, Bid Tabulation for the pipe, and the product Specification sheet. There was some further discussion on the pipe, delivery, costs and warranty.\u00a0 This direct and immediate pre-purchase of the pipe would allow JWSC to lock in the existing pricing and delivery schedule without risk of price increase or delivery delay if items were not bid until after the contract award.\u00a0 The anticipated delivery for the product would be the week of 6\/21\/2017.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to approve the pre-purchase of 3,300 feet of 24\u201d HDPE pipe for the Lift Station 4048 Force Main Improvements, Project No. 701 from HD Supply Waterworks in the amount of $238,993.00.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n\n- Resolution \u2013 Post-Issuance Compliance Policies and Procedures for Governmental Tax-Exempt Bonds and Tax Credit Bonds <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented a recommendation to approve the Post Compliance Resolution for JWSC-Related Governmental Tax-Exempt Bonds and Tax Credit Bonds to the Commission.\u00a0 He noted that in obtaining the 2 Capital Leases for the Vac-Con Trucks and Pumps, the JWSC bond counsel Gray Pannell & Woodard, LLP suggested that JWSC have a written policy for disclosure in bond issuance. This is not a requirement of the IRS, however the IRS has begun recommending that issuers of tax-exempt borrowings have written procedures in place to ensure that proceeds of such borrowings are properly used in a timely manner and that the handling of proceeds complies with the arbitrage and rebate requirements.<\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Ford to approve the Post Compliance Resolution for JWSC-Related Governmental Tax-Exempt Bonds and Tax Credit Bonds. \u00a0Motion approved 7-0-0.<\/u><\/p>\n\n- Proposed Evaluation & Compensation Policies and Procedures <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the proposed amendment to the Evaluation and Compensation Policies and Procedures to the Commission for approval. \u00a0JWSC staff proposed this method of employee evaluations that is a more effective evaluation tool and that may be modified to more appropriately measure the performance of an array of employee positions. John explained that this simplified evaluation form applies a rating score of 1 through 5, with a score of 3 meaning that the employee is meeting standards.\u00a0 If an employee scores a 1, 2 or 3 there is no additional pay increase other than the COLA.\u00a0 A score of 4 will provide a one-step increase along with the COLA, and a score of 5 provides a two-step increase along with the COLA, not to exceed a total of 5 percent pay increase. Additionally this modification in policies and procedures will facilitate budgeting and keep the JWSC pay scales current with market conditions. John noted that with the annual compensation not to exceed 5 percent it will be easier to budget appropriately. John mentioned that meetings have been held with all employees and this proposed evaluation and compensation policy has been discussed and explained to everyone.\u00a0<\/u><\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Copeland to approve the proposed changes to the Evaluation and Compensation policies of the JWSC, subject to the policy language being reviewed by legal counsel, and that a salary and wage adjustment of 2.5% be implemented effective for the pay period beginning April 24, 2017, ending May 7, 2017.\u00a0 Motion approved 7-0-0.<\/u><\/p>\n\n- Proposed Amendments to the Probationary Period & Paid Time Off Benefits<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the proposed amendment to the Probationary Period and Paid Time Off Benefits to the Commission. He explained that the probationary period for new employees will be raised from 6 months to a 1 year period.\u00a0 Also with the current system employees earn 1 day of sick leave and 1 day of vacation time each month, but are not able to use any of that paid time until they have completed their probationary period with JWSC.\u00a0 Staff is proposing for each new hire to be given 30 hours each of paid sick and vacation time upon being hired, prior to their accrual, and they will be able to use this paid time off during their probationary period.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Bowen to approve the proposed changes to the Compensated Absences of the Personnel Policy for the JWSC, subject to policy language being reviewed by legal counsel.\u00a0 Motion approved 7-0-0.<\/u>\u00a0<\/strong><\/p>\nDISCUSSION<\/strong><\/p>\n\n- R & R Capital Projects Update <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the R & R Capital Projects Update to the Commission. First he discussed the Capital Projects that are currently in the construction phase.\u00a0 Project 232 \u2013 SR99 Waterline Extensions<\/u> \u2013 Phase I \u2013 In the engineering design a re-route of waterline is necessary due to existing utilities, and are awaiting G-DOT approval.\u00a0 Phase II \u2013 Contractor starting on wetland bores along SR99, this portion of construction is 15% completed.\u00a0 Phase IIA and III are complete.\u00a0 Project 319 \u2013 Urbana Sewer Replacement<\/u> \u2013 A map was provided indicating progress on paving of roads. \u00a0Sanitary sewer and sewer services, Water, Storm system, and PS4019 Demolition are all completed.\u00a0 Remaining items: Installation of sewer lateral cleanouts, manhole inverts, paving of roadways, replacement of concrete\/asphalt sidewalks and driveways.\u00a0 Project 421 \u2013 Mansfield St. Sewer Replacement<\/u> \u2013 Contractor is primarily working on the storm water portion of the Project. Sanitary sewer is complete excluding final grouting & adjustment work.\u00a0 Continued Bi-Weekly meetings.\u00a0 PROJECT 503 \u2013 Canal Crossing Water & Force Main Improvements<\/u> \u2013 Project is essentially complete except for the 16\u201d water main being lowered by the Contractor and final punch list items and record drawings.\u00a0 Project 504 \u2013 Canal Crossing Pumpstation<\/u> \u2013 95% Complete with Lift Station 4101 online.\u00a0 Awaiting final punch list items and record drawings.\u00a0 Project 505 \u2013 Pumpstation 2032 Regional Station and Forcemain<\/u> \u2013 100% of forcemain installed.\u00a0 Balance of work: bore tie-ins, pipe fitting @ PS2032, headworks tie-in @ Dunbar WWTP.\u00a0 Todd then discussed the Capital Projects that are in the Engineering Design Phase.\u00a0 Those Projects are: Project 501 \u2013 Alder Circle, Project 602 \u2013 holly St. Sewer Rehabilitation\/Replacement, Project 701 \u2013 PS4048 Force Main Improvements, Project 702 \u2013 North Mainland Sewer Basin Re-route, Project 703 \u2013 PS4003 Decommission & Gravity Sewer, Project 704 \u2013 Canal Road to Glynco Parkway 12\u201d Water Main Loop, and Project 705 \u2013 Hautala to Old Jesup 12\u201d Water Main Loop.<\/p>\n\n- Results of 2307 Gloucester Lot Bid<\/strong> \u2013 J. Junkin<\/li>\n<\/ol>\n
Mr. Junkin gave a brief update on the results of the 2307 Gloucester Street Lot bid.\u00a0 The responder was substantially below the appraised price.\u00a0 Possible re-negotiations may be offered.\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin advised the Commissioners of the upcoming Finance\/Budget Workshop on April 13, 2017 from 10:15 am until 2:00 pm.\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott advised that he has been through the Budget process at JWSC five times, and he has found the workshops and information to be very educational.\u00a0 He noted the consultants and speakers who would be in attendance, and possible final outcomes of the workshop.\u00a0<\/strong><\/p>\nEXECUTIVE SESSION<\/strong><\/p>\nCommissioner Harvey made a motion seconded by Commissioner Copeland to adjourn into Executive Session to discuss property and litigation issues.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
The Chairman stated that there will not be a vote after the Executive Session.<\/p>\n
Back in Session.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Adams to return to the Regular Meeting.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
Commissioner Browning made a motion seconded by Commissioner Ford to adjourn the Commission Meeting.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Elliott adjourned the open meeting at 4:37 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes from the Commission Meeting on April 6, 2017: Commission Meeting Minutes April 6, 2017 with Attachments To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-6391","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6391","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6391"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6391\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6391"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=6391"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=6391"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}