Human Resources & Safety Committee Minutes with Attachments 4-6-2017<\/a><\/p>\nTo read the minutes please open or download the pdf from the link above, or you may see more below:<\/p>\n
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Brunswick-Glynn County Joint Water & Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nCommission Meeting Room<\/strong><\/p>\nThursday, April 6, 2017 at 10:00 AM<\/strong>\u00a0<\/strong><\/p>\nHUMAN RESOURCES & SAFETY COMMITTEE MINUTES<\/strong><\/p>\nPRESENT: \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/strong><\/p>\nCornell Harvey, Chairman<\/strong><\/p>\nCliff Adams, Commissioner<\/strong><\/p>\nDonald Elliott, Commissioner<\/strong><\/p>\nDavid Ford, Commissioner<\/strong><\/p>\n\u00a0Jimmy Junkin, Executive Director<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTom Boland, Sr., Deputy Director<\/strong><\/p>\nJohn Donaghy, Chief Financial Officer<\/strong><\/p>\nJay Sellers, Public Information Officer<\/strong><\/p>\nCindy Barnhart, TSI<\/strong><\/p>\nJeffrey Singletary, TSI<\/strong><\/p>\nBaylie Lane, TSI<\/strong><\/p>\nChairman Harvey called the meeting to order at 10:05 AM.\u00a0\u00a0<\/strong><\/p>\nPUBLIC COMMENT PERIOD<\/strong><\/p>\nThere being no citizens that wished to address the Committee, Chairman Harvey closed the Public Comment Period.\u00a0<\/strong><\/p>\nAPPROVAL:<\/strong><\/p>\n\n- Minutes From March 2, 2017 Committee Meeting<\/strong><\/li>\n<\/ol>\n
Commissioner Ford made a motion seconded by Commissioner Adams to approve the Human Resources & Safety Committee Meeting from March 2, 2017.\u00a0 Motion carried 4-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Proposed Amendments to the Evaluation & Compensation Policies & Procedures <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the proposed amendments to the evaluation form and compensation policies and procedures, of which the details were discussed in the previous Committee Meeting in March. As per request made by the Committee in March, John made a few revisions to the amendment and those changes were discussed. The proposed ratings of 1 through 5 (1 being lowest evaluation rating and 5 being the highest) remained unchanged. The purpose of this particular modification in the policies and procedures is to make the evaluation form more applicable to the specific position being evaluated, facilitate budgeting and keep the pay scales current with market conditions.<\/p>\n
Commissioner Elliott made a motion seconded by Commissioner Adams that the Committee approve the proposed changes to the Evaluation and Compensation policies of the JWSC, subject to the policy language being reviewed by legal counsel, and that a wage adjustment of 2.5% be implemented effective for the pay period beginning April 24, 2017, ending May 7, 2017, to be forwarded to the full Commission for approval.<\/u><\/p>\n\n- Proposed Amendments to the Probationary Period & Paid Time Off Benefits <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the proposed amendments to the probationary period & paid time off benefits, which was also previously discussed at the March Committee Meeting. He noted the recommended revisions the Committee requested previously. This proposed amendment will change the probationary period from 6 months to 1 year.\u00a0 The proposal will also allow that when an employee begins employment, they are eligible to utilize 30 hours of paid vacation time and 30 hours of paid sick time, which equates to the time that would be earned over 8 pay periods. The employee would be allowed to take these hours in advance of earning them as necessary. Any time greater than these 30 hours would have to be taken as time without pay.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Adams that the Committee approve the proposed changes to the Compensated Absences of the Personnel Policy of the JWSC, subject to the policy language being reviewed by legal counsel, to be forwarded to the full Commission for approval. <\/u>\u00a0\u00a0<\/u><\/p>\n
DISCUSSION:<\/strong><\/p>\n\n- Recruiting Statistics<\/strong> \u2013 B. Lane<\/li>\n<\/ol>\n
Baylie Lane presented the recruiting statistics to the Committee.\u00a0 She noted that there were 4 positions added to those that are open for hiring since the last Committee meeting.\u00a0 Baylie also mentioned the various methods and sources of posting the open position for Deputy Director, and that she has sent 11 resumes to JWSC for review. Various positions were discussed that have been filled recently and the number of applicants for each.\u00a0 Baylie also explained how she accumulates and tracks the various data. Employee terminations were discussed with the Committee.\u00a0 Baylie was asked to provide the employee termination statistics since 2013 in the form of a chart by organizational department, authorized positions, the fill level on board, and reason for termination. A final point for discussion regarded open positions and the length of time for the process of filling those positions.<\/p>\n
\n- JWSC Claims History<\/strong> \u2013 J. Singletary<\/li>\n<\/ol>\n
Jeffrey Singletary presented the JWSC Claims History and summary chart.\u00a0 The first chart was history of all worker\u2019s compensation injury claims costs incurred by policy year since 2012, total claims, and whether still open or closed.\u00a0 The second chart indicated the types of injuries, and how many of each was incurred by year from 2014 up to present. Jeffrey then presented a memo to the Committee offering Proposed Orientation Trainings.\u00a0 He suggested that a safety training orientation program be established with the plan for a series of training videos for new hires to watch during their first two days of employment.\u00a0 Then, after completing the training they would be allowed to go to the job site with their crew.\u00a0 The plan furthers for the new employees to shadow a supervisor or another experienced employee until the supervisor feels they have enough knowledge and understanding to be on their own. The intended purposes for this training are confidence in the crew along with lower injury and accident rates.\u00a0 Jeffrey then noted the different trainings that employees will receive upon orientation.\u00a0 The work related injury of \u201cCaught Between\u201d was discussed pertaining to the accident and how it had happened.\u00a0 The Committee requested that \u201cPinch Point\u201d training be added to the list of new hire orientation training.\u00a0 It was also discussed that employees would have annual training every year, especially specific to their job positions.\u00a0 There will also be assessments given after the training videos.\u00a0 The details of the plans, location for training, and actual training materials have not been finalized yet.\u00a0<\/u><\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin noted that the search for a candidate to fill the position of Deputy Director is active.<\/p>\n
Meeting was adjourned at 10:38 am.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes from the Human Resources & Safety Committee Meeting on April 6, 2017: Human Resources & Safety Committee Minutes with Attachments 4-6-2017 To read the minutes please open or download the pdf from the link above, or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[21],"tags":[],"class_list":["post-6539","post","type-post","status-publish","format-standard","hentry","category-human-resources-safety-committee-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6539","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6539"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6539\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6539"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=6539"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=6539"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}