Commission Meeting Minutes April 20, 2017 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, April 20, 2017 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
\u00a0<\/strong>PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nClifford Adams, Vice-Chairman<\/strong><\/p>\nMichael Browning, Commissioner <\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDave H. Ford, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Jimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong><\/p>\nJay Sellers, Public Information Officer<\/strong><\/p>\nABSENT: \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/strong><\/p>\nRobert Bowen, Commissioner<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.\u00a0 Chairman Elliott provided the invocation and Commissioner Copeland led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.\u00a0 There being no citizens for public comment, Chairman Elliott closed the public comment period.\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nFinance Committee \u2013 Chairman Elliott<\/strong><\/p>\nChairman Elliott updated the Commission that the Finance Committee and Compliance & Legislative Committee had met together. Fees and how they are processed were discussed, along with compliance issues and concerns.\u00a0 The Operating and Maintenance Reserve Policy was approved to be forwarded to the full Commission. The Committee also reviewed the Capital Improvements Plan that the Executive Director is working on, of which will be reviewed again by the Finance Committee, and then presented to the Commission. The next meeting will be held on May 17, 2017 at 2:00 pm.<\/p>\n
Compliance & Legislative Committee \u2013 Commissioner Browning<\/strong><\/p>\nCommissioner Browning updated the Commission that the Compliance & Legislative Committee had met and discussed issues such as fines, fees, delinquent accounts and permitting. \u00a0\u00a0The next meeting will be held on May 17, 2017 at 1:00 pm.<\/p>\n
Facilities Committee \u2013 Commissioner Adams<\/strong><\/p>\nCommissioner Adams updated the Commission that the Facilities Committee had met and discussed the Progressive Design\/Build Services for 2016 SPLOST North Mainland Sewer Improvements Project Phase 1 and Lift Station 4048 Project.\u00a0 The next meeting will be held on May 11, 2017 at 3:00 pm.\u00a0<\/strong><\/p>\nHuman Resources & Safety Committee \u2013 Commissioner Harvey<\/strong><\/p>\nNo update at this time.\u00a0 The next meeting will be held on Thursday, May 4, 2017 at 10:00 am.<\/p>\n
Public Information & Customer Relations Committee \u2013 Commissioner Copeland<\/strong><\/p>\nNo update at this time. The next meeting will be held on Tuesday, May 2, 2017 at 2:00 pm.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the April 6, 2017 Regular Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Harvey made a motion seconded by Commissioner Browning to approve the minutes from April 6, 2017 Regular Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u>\u00a0<\/u><\/p>\n\n- Minutes from the April 6, 2017 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Adams made a motion seconded by Commissioner Ford to approve the minutes from April 6, 2017 Executive Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u>\u00a0<\/u><\/p>\n\n- Minutes from the April 13, 2017 Special Called Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Harvey made a motion seconded by Commissioner Browning to approve the minutes from April 13, 2017 Special Called Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u>\u00a0<\/u><\/p>\n\n- Lift Station 4048 Pipe Fittings Pre-Purchase <\/strong>\u2013 P. Crosby<\/li>\n<\/ol>\n
Pam Crosby presented the recommendation to pre-purchase the pipe fittings required for the upcoming Force Main Improvements Project on Lift Station 4048, which is the first Project planned to address the North Mainland Sewer Capacity issues. The Invitation For Bid on the construction was released on March 24, 2017.\u00a0 The approval to pre-purchase the pipe was granted by the Commission on April 4, 2017.\u00a0 Pam explained that at the IFB Pre-Bid meeting there were concerns about the pipe fittings, and it was confirmed that there was a need to also pre-purchase them.\u00a0 Pam noted that there were bids requested from 4 suppliers, with 3 bids received. The possible 16 week lead time for the delivery of some of the fittings may cause up to a 30 day delay in the Project which had an initial start date of July 1, 2017.\u00a0 Staff recommended that JWSC immediately make a direct purchase for this material.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Adams to approve the pre-purchase of the listed pipe fittings for the Lift Station 4048 Force Main Improvements, Project No. 701 from HD Supply Waterworks in the amount of $79,725.72.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u>\u00a0<\/u><\/p>\n\n- Operating Reserve Policy<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the proposed adjustment to the funding level of the Operating Reserve.\u00a0 He advised that in June, a six month balance was placed in the Operating Reserve.\u00a0 A portion of that money was used for the purchase of needed vehicles and equipment.\u00a0 That money has not been replenished in the reserve as of yet. The proposed increase in the operating budget for fiscal year 2017-18 would require additional funding of the Operating Reserve to reach the six month balance.\u00a0 To minimize the projected rate increase, the Commission can reduce the targeted balance of the Operating Reserve to a four month balance, which will eliminate the revenues necessary to fund an increase in the reserve balance.\u00a0 These reserves are set aside in the case of a large expenditure or emergency.\u00a0<\/u><\/p>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to establish the target level of the Operating Reserve at four months of operating expenses effective as of April 20, 2017.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u>\u00a0<\/strong><\/p>\nDISCUSSION<\/strong><\/p>\n\n- Financial Report \u2013 April End of Month Comparative <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the April end of Month Comparative Financial report to the Commission. \u00a0He discussed the Balance Sheet, and noted the Bond Sinking Fund increase which is accumulated on a monthly basis for payment on the 2010 Revenue Bonds due in June.\u00a0 Under the Restricted Cash Accounts, the JWSC Reserves dropped due to funding through fees and infrastructure improvements projects, but is offset by an increase under the Capital Assets.\u00a0 John also mentioned the Accounts Payable drop, and indicated that this balance depends on the time of year and when payments are due. He then discussed the Supplemental Schedule of Cash Balances and the Commission Report, and indicated that in looking at total revenues over cash requirements, JWSC is close to breakeven and funds need to be closely monitored.\u00a0 Review of the Project Report reflected a final deficit of $90K in R & R funding. Additional discussion regarded the 4 districts and how they are divided or separate.\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin commented that Staff has been working hard on the budget trying to reduce it and get the overall rate impact down.\u00a0 Work with the Consultant is in progress.\u00a0 There have been substantial changes made to the original budget and rates.\u00a0 JWSC is considering a Round Up Program, that would be funded by customers who are willing to round their bills up to the nearest dollar to help funds for those ratepayers who financially cannot pay their bills.\u00a0 JWSC\u2019s legal counsel is researching possible legal issues with such a program.\u00a0 Mr. Junkin also mentioned the need for understanding that the Lift Station 4048 parts purchase approval was another step in moving forward in the way of getting the SPLOST money going and getting the capacity back on the North Mainland.\u00a0\u00a0\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott commented that regarding rate study, JWSC is looking at potential bond issue next year to repair Academy Creek and Dunbar facilities.\u00a0 The estimate is $35M for those projects.\u00a0 This will put JWSC into about $65M to $70M of debt.\u00a0 He then noted what the city and county water and sewer bills would look like to fund this debt, before adding any operating costs, administrative costs, or anything into the reserves for restore and renewal. Staff has been working very hard to try to reduce the debt. \u00a0Going forward water bills in Glynn County will be higher in order to do the repair and rehab necessary for the sewer facilities and water distribution systems.\u00a0<\/strong><\/p>\nEXECUTIVE SESSION<\/strong><\/p>\nCommissioner Adams made a motion seconded by Commissioner Harvey to adjourn into Executive Session to discuss property and litigation issues.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u><\/p>\n
The Chairman stated that there will not be a vote after the Executive Session.\u00a0<\/u><\/p>\n
Return to Regular Session.<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Copeland to return to the Regular Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u>\u00a0<\/u><\/p>\n
Commissioner Adams made a motion seconded by Commissioner Browning to adjourn the Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen absent)<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Elliott adjourned the open meeting at 3:49 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes from the Commission Meeting on April 20, 2017: Commission Meeting Minutes April 20, 2017 with Attachments To read the minutes, please open or download the pdf from the link above or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-6542","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6542","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6542"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6542\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6542"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=6542"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=6542"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}