Commission Meeting Minutes 5-18-17 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, May 18, 2017 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nClifford Adams, Vice-Chairman<\/strong><\/p>\nMichael Browning, Commissioner <\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDave H. Ford, Commissioner<\/strong><\/p>\nRobert Bowen, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nJimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong><\/p>\nJay Sellers, Public Information Officer<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.\u00a0 Commissioner Copeland provided the invocation and Chairman Elliott led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.<\/p>\n
Joan Shellito \u2013 Peninsula Cove <\/strong><\/p>\nMrs. Shellito inquired about the plans for the Peninsula Cove Development. Chairman Elliott noted that this subject was going to be discussed in the Executive Session and that it was best to allow the Commissioners to cover the matter prior to answering the question.\u00a0 He invited her to remain until after the Sessions were over and he would discuss it with her at that time.<\/p>\n
There being no additional citizens for public comment, Chairman Elliott closed the public comment period.<\/p>\n
PRESENTATION<\/strong><\/p>\nEmployee Recognition \u2013 <\/strong>Commissioner Harvey \/ Cindy Barnhart, T.S.I.<\/p>\nRobert Ernest White was presented with his Waste Water Collection System Operator Certificate by Commissioner Harvey and Cindy Barnhart from T.S.I.\u00a0 Commissioner Harvey congratulated him and expressed the importance of this accomplishment and the Commission\u2019s appreciation and best wishes for Mr. White\u2019s successful efforts and his future.\u00a0<\/strong><\/p>\nINTRODUCTION\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nIntroduction of Financial Rate Consultant<\/strong> \u2013 Mr. Junkin<\/p>\nMr. Junkin introduced Mr. Tony Harriston, representative for Raftelis Financial Consultants, Inc. to the Commission.\u00a0 Raftelis is a utility rate and financial consultant across the United States, primarily in the Southeast U.S.\u00a0 Their goal is to provide consulting services and assistance to the BGJWSC in keeping the rates as affordable for the community as possible.\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nFinance Committee \u2013 Chairman Elliott<\/strong><\/p>\nChairman Elliott advised that the Finance Committee did meet on Wednesday. \u00a0The proposed construction award for PS4048, and the appointment of Auditor were discussed and approved to be forwarded to the Commission, as well as the Accounts Receivable Policy. \u00a0The proposed rate and fee structures were also discussed.\u00a0 Chairman Elliott noted that at the next Commission Meeting the Commissioners will be provided with the staff proposed rate and fee structures to approve to go forward as part of the Town Hall Meeting, yet that will still not be the approval for the final rates and fees. Finally, the April month end financial worksheets were reviewed. The next meeting of this Committee will be on Wednesday, June 14, 2017 at 2:00 pm.<\/p>\n
Compliance & Legislative Committee \u2013 Commissioner Browning<\/strong><\/p>\nCommissioner Browning updated that the Compliance & Legislative Committee did meet on Wednesday.\u00a0 Angela Walker presented an update on pre-treatment and compliance to the Committee, with concentration on a particular restaurant regarding issues with grease and how that problem had to be solved.\u00a0 Pre-treatment permits which are in process were also a topic for the Committee. \u00a0Discussion was held regarding the possibility of Mr. Junkin appealing to the local governmental delegation in search of legislative consideration for JWSC to obtain some additional funding.\u00a0 Finally, John Donaghy presented a draft of recent verbiage changes to the Rate Resolution. The next meeting of this Committee will be on Wednesday, June 14, 2017 at 1:00 pm.<\/p>\n
Facilities Committee \u2013 Commissioner Adams<\/strong><\/p>\nThere was no update at this time.\u00a0 The next meeting for this Committee will be on Thursday, June 8, 2017 at 3:00 pm.<\/p>\n
Human Resources & Safety Committee \u2013 Commissioner Harvey<\/strong><\/p>\nThere was no update at this time. The next meeting of this Committee will be on June 1, 2017 at 10:00 am.<\/p>\n
Public Information & Customer Relations Committee \u2013 Commissioner Copeland<\/strong><\/p>\nThere was no update at this time. The next meeting of this Committee will be held on May 30, 2017 at 2:00 pm.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the May 4, 2017 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Ford to approve the minutes from May 4, 2017 Regular Commission Meeting.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/u><\/p>\n\n- Minutes from the May 4, 2017 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Ford to approve the minutes from May 4, 2017 Executive Session.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Pump Station 4048 Construction Award \u2013 T.B. Landmark<\/strong> \u2013 P. Crosby<\/li>\n<\/ol>\n
Pam Crosby presented to the Commission that the bids for the construction of the Pump Station 4048 Force Main Improvements had been received, and request was being made to approve the award to a contractor. She noted that 6 firms had attended the pre-bid meeting, and of those only 3 met pre-qualification to bid on the Project.\u00a0 A bid was received from each of those 3 firms, of which were provided to the Commission. Pam added that T.B. Landmark was the low bidder on the Project.\u00a0 Staff is requesting approval for this contractor to move forward with an expected start date in early July, and that it is a 120 day Project. The Commission had previously approved the pre-purchase of the pipe and fittings required due to the long lead times of those items.\u00a0 She also noted that the total cost of the Project is about $2.1M, which includes the engineering and construction costs as well as the pre-purchased items. \u00a0T.B. Landmark is the contractor for JWSC\u2019s current PS2032 Project, as well as the sub-contractor for the horizontal drilling portion of previous PS2030 Project, and have been successful with both Projects.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Ford that approval be granted to award the contract for construction to T.B. Landmark, Inc. for the Lift Station 4048 Force Main Improvements, Project No. 701 in the amount of $1,478,103.00.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Appointment of Auditor<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented to the Commission that the JWSC had issued a Request For Proposal for Auditing Services on April 2, 2015.\u00a0 The firm of Mauldin & Jenkins was selected for the initial year ended June 30, 2015 with 2 option years.\u00a0 John also noted that Mauldin & Jenkins has performed the year-end audit of the JWSC for FY ending 2015 and 2016, and the audit for June 30, 2017 will be the final option year.\u00a0 He added that since the JWSC has followed the policy of changing auditing firms every 3 years, an RFP for Auditing Services will be released by the JWSC in the Spring of 2018.\u00a0 In the initial proposal, Mauldin & Jenkins proposed a firm $24,900.00 for each of the 3 contract years, therefore the cost will not change for this year.<\/p>\n
Commissioner Copeland made a motion seconded by Commissioner Adams that the JWSC engage the accounting firm of Mauldin & Jenkins to perform the financial audit of the Brunswick-Glynn County Joint Water and Sewer Commission for the fiscal year ending June 30, 2017 at a cost of $24,900.00, and that the Chairman, Executive Director and Director of Administration be authorized to sign the necessary documents. Motion Carried 7-0-0.<\/u><\/p>\n\n- Accounts Receivable Policy<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented to the Commission the proposed Delinquent Account Payment Policy.\u00a0 He noted that the JWSC has a significant number of accounts with unpaid balances overdue by 60, 90 and 120 days or more, and that the total of these accounts is approaching $2M.\u00a0 He added that in order to efficiently and effectively collect those amounts due while still allowing customers to maintain their services, the Delinquent Payment Policy of the JWSC has been significantly revised.\u00a0 These policies provide a uniform and equitable means to effectively allow the customers to pay, over time, to satisfy those balances while still maintaining their water and sewer services.\u00a0 The revised policy was reviewed with the Finance Committee and was recommended for adoption. John continued to explain the billing and payment process of collecting for accounts, and noted as to when an account becomes delinquent as well as the details of plans and provisions that have been established for customers to satisfy their debt.\u00a0 Currently there are about 4,500 accounts that are past due.\u00a0 This policy will help to streamline the process of collections for those accounts.<\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Browning that the JWSC adopt the Delinquent Payment Policy effective immediately. Motion carried 7-0-0<\/u><\/p>\n\n- Peninsula Development Agreement Terms<\/strong> \u2013 J. Junkin<\/li>\n<\/ol>\n
Item #6 Peninsula Development Agreement Terms was deferred for discussion in the Executive Session, with no vote to be taken.<\/p>\n
DISCUSSION<\/strong><\/p>\n\n- BGJWSC Website Update <\/strong>\u2013 J. Sellers<\/li>\n<\/ol>\n
Jay Sellers presented the new design for the BGJWSC website to the Commission.\u00a0 He began by advising that there were 2 main complaints during the past few months regarding the JWSC website.\u00a0 (1) It was not mobile friendly (68% of traffic to the website does come from mobile devices), and (2) It required navigating through too many links to find what was needed. Jay noted that he researched various options for the website, and that the Public Information and Customer Relations Committee has discussed those options.\u00a0 He indicated that some of the options researched were at a high cost, so the best plan was to redesign the website in-house to accommodate the requested changes.\u00a0 Jay displayed a screenshot of the previous BGJWSC website, and compared it with the new design, while providing explanation of navigation through the revised links.\u00a0 He also showed screenshots of how the revised format will appear on a tablet and on an I-phone.\u00a0 Jay noted that one goal was to have no more than 3 clicks on links to locate the desired information, thus making the website more user friendly.\u00a0 All of the old data and minutes are still available on the redesigned site. He further mentioned plans to change the banner at the top of the home page to be a gallery.\u00a0 Jay then explained and demonstrated to the Commissioners how they and the staff are able to locate the employee login link on the website for employee e-mail login.<\/p>\n
\n- April End of Month Financial Comparative<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the April End of Month Financial Comparative, for the period ending April 30, 2017 to the Commission. He first reviewed and discussed a few points on the Balance Sheet, such as the Bond Sinking Fund and its details and effects on the Long-Term Debt, the Restricted Cash Accounts, and Construction in Progress.\u00a0 John then moved on to discuss details of the Supplemental Schedule of Cash Balances and the Commission Report of Revenues and Expenditures for the period of the first 10 months of the current fiscal year, noting that the JWSC is close to breakeven at the end of this fiscal year.\u00a0 Finally the various balances of the Project Report were mentioned.\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin noted that the Staff has been working hard since the initial Rate Workshop with the Commission and with current numbers on the model, have reduced the expected overall expenditures by about $2M. The expected rate increases have been significantly reduced by the revisions made to the budget worksheet.\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nThere was no update at this time.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nCommissioner Harvey made a motion seconded by Commissioner Browning to adjourn into Executive Session to discuss property and litigation issues.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
The Chairman stated that there will not be a vote after the Executive Session.<\/p>\n
Return to Regular Session.<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Copeland to return to the Regular Meeting.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Elliott adjourned the open meeting at 3:36 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes from the Commission Meeting held on May 18, 2017. Commission Meeting Minutes 5-18-17 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-6832","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6832","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6832"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6832\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6832"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=6832"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=6832"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}