Commission_Meeting_Minutes_w_Attachments_6-1-2017<\/a><\/p>\nTo read the minutes please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, June 1, 2017 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nClifford Adams, Vice-Chairman<\/strong><\/p>\nMichael Browning, Commissioner <\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDavid H. Ford, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nJimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nJohn D. Donaghy, Director of Administration & Finance<\/strong><\/p>\nTodd Kline, Senior Engineer<\/strong><\/p>\nPam Crosby, Director of Purchasing<\/strong><\/p>\nJay Sellers, Public Information Officer<\/strong>\u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nRobert Bowen, Commissioner<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.\u00a0 Commissioner Harvey provided the invocation and Chairman Elliott led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.\u00a0 There being no citizens for public comment, Chairman Elliott closed the public comment period.<\/p>\n
PRESENTATION<\/strong><\/p>\nAmerican Flag Presentation to the BGJWSC \u2013 <\/strong>Dana Read, Planning & Construction Division.<\/p>\nTodd Kline, Senior Engineer of the Planning & Construction Division, introduced Dana Read, GIS Analyst of the JWSC Planning & Construction Division, to the Commission and audience. Dana also serves in the military and for the past few months has been serving in Afghanistan. \u00a0Dana presented the American Flag that flew over Gecko Base along with a certificate that reads:\u00a0 \u201cThis is the Flag of the United States of America.\u00a0 It was flown proudly over Gecko Base, Kandahar Afghanistan, the front line of operation enduring freedom; 18 March 2017; In honor of The Brunswick-Glynn Joint Water & Sewer Commission in appreciation for their support of Afghanistan Operations.\u201d\u00a0 Chairman Elliott and Mr. Junkin received the flag and certificate for the BGJWSC.\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nFinance Committee \u2013 Chairman Elliott<\/strong><\/p>\nThere was no update at this time. The next meeting of this Committee will be on Wednesday, June 14, 2017 at 2:00 pm.\u00a0<\/strong><\/p>\nCompliance & Legislative Committee \u2013 Commissioner Browning<\/strong><\/p>\nThere was no update at this time. The next meeting of this Committee will be on Wednesday, June 14, 2017 at 1:00 pm.<\/p>\n
Facilities Committee \u2013 Commissioner Adams<\/strong><\/p>\nThere was no update at this time.\u00a0 The next meeting for this Committee will be on Thursday, June 8, 2017 at 3:00 pm.<\/p>\n
Human Resources & Safety Committee \u2013 Commissioner Harvey<\/strong><\/p>\nCommissioner Harvey reported that the Human Resources & Safety Committee did meet earlier that same morning at 10:00 am. \u00a0The main point of discussion pertained to position changes for FY 2017-2018.\u00a0 It was noted to put forth a motion to approve the hiring of a few positions along with the budget.\u00a0 There are three new positions that are proposed to be funded by fees that are collected from developers for Planning & Construction services.\u00a0 Those positions were Planning & Construction Project Manager, Utility Inspector, and Hydraulic Modeling Tech.\u00a0 Also to be approved are two Finance positions, CIS Analyst and Customer Services Rep., and for Systems Pumping & Maintenance, two positions, I & I Tech and an Electrician.\u00a0 Recruiting and Termination statistics were discussed.\u00a0 There was in-depth discussion regarding the proposed position of Director of Operations, of which will be held for further discussion. The next meeting of this Committee will be on July 6, 2017 at 10:00 am.<\/p>\n
Public Information & Customer Relations Committee \u2013 Commissioner Copeland<\/strong><\/p>\nThere was no update at this time. Commissioner Copeland advised that the next meeting of this Committee will be held on July 5, 2017 at 2:00 pm, and considerations will be made to change that meeting date due to the Fourth of July Holiday.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the May 18, 2017 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Adams to approve the minutes from May 18, 2017 Regular Commission Meeting.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
Minutes from the May 18, 2017 Executive Session<\/strong><\/p>\nCommissioner Browning made a motion seconded by Commissioner Harvey to approve the minutes from May 18, 2017 Executive Session.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Tap Sales and Construction Plans Policy Clarification <\/strong>\u2013 J. Junkin<\/li>\n<\/ol>\n
Mr. Junkin discussed the policies for tap sales for new construction.\u00a0 He clarified that the Rate Resolution currently states that for new development, JWSC must sell taps for a development in its entirety on or before final approval by the JWSC.\u00a0 The purpose of this discussion is to explain that the current policy is still to be followed, but with one stipulation that final construction plans are presented to JWSC before the taps can be sold to the developer.\u00a0 This clarifications needs to be made due to the fact that developers are requesting to buy taps based on a \u201cconcept\u201d of a development, rather than on a formal construction plans, and then hold on to those taps until a future date for whatever purposes.\u00a0 JWSC needs to only sell taps when there is real work about to occur. Mr. Junkin is requesting from this point forward for staff to ensure that construction plans, ready for final review, are presented for new development prior to tap sales.<\/p>\n
\n- R & R Capital Projects Update<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the R & R Capital Projects monthly status update to the Commission. He noted the map provided indicating all of the projects currently in progress in Glynn County and their locations, and then continued with discussion relating to each project on the update.\u00a0 Project 232 \u2013 State Route 99 Waterline Extensions<\/u> \u2013 Project has slowed down due to existing utilities that have been discovered, JWSC is currently working with Georgia D.O.T. to resolve those and other issues.\u00a0 All waterline is complete down Green Swamp Road and then down to 99. \u00a0Project 319 \u2013 Urbana Sewer Replacement<\/u> \u2013 Project is substantially complete.\u00a0 Working through punch list items. About 2 weeks before crews are demobilized.\u00a0 Will be working with City on any drainage issues. \u00a0Project 421 \u2013 Mansfield Street Sewer Replacement<\/u> \u2013 Meetings to be held with the JWSC, City of Brunswick and the contractor to discuss progress of project.\u00a0 Paving equipment has been mobilized on site, roads still need more preparations before replacing asphalt.\u00a0 Project 503 \u2013 Canal Crossing Water & Force Main Improvements<\/u> \u2013 Project is in the stage of the final punch list items.\u00a0 Project 504 \u2013 Canal Crossing Pump Station<\/u> \u2013 Project is essentially complete with a few outstanding punch list items.\u00a0 Project 505 \u2013 Pump Station 2032 Regional Station & Forcemain<\/u> \u2013 Project is nearing completion. All force main is in the ground, tested and is functional.\u00a0 Not in service yet.\u00a0 Contractor is at Dunbar Creek WTP making the tie-ins. Project is on schedule with expected final completion date of July 22, 2017.\u00a0 Project 501 \u2013 Alder Circle Water line\/Fire Protection<\/u> \u2013 Project is on hold waiting re-evaluation of the scope of work.\u00a0 Still in engineering phase.\u00a0 Project 602 \u2013 Holly St. Sewer Rehabilitation\/Replacement<\/u> \u2013 Engineering phase is complete and project is essentially ready to go out for bid. Bid documents are in progress.\u00a0 Project 701 \u2013 Pump Station 4048 Force Main Improvements<\/u> \u2013 Project is in design category. Contract has been awarded to T.B. Landmark. First Pre-Construction meeting is scheduled, and a second will be planned prior to project start. This project is a key component of the SPLOST Phase 1 project that will address North Mainland capacity issues.\u00a0 Project 702 \u2013 North Mainland Sewer Basin Re-route<\/u> \u2013 SPLOST 2016 project.\u00a0 Project is broken down into 4 phases in order to expedite.\u00a0 Phase 1 proposals are under review by the evaluation team. \u00a0Project 703 \u2013 Pump Station 4003 Decommission & Gravity Sewer<\/u> – Preliminary engineering work is in progress determining the scope of work, size of pipe, proper routing, etc. \u00a0Project 704 \u2013 Canal Road to Glynco Parkway 12\u201d Water Main Loop<\/u> \u2013 Pre-engineering in progress; working with Glynn County on routing.\u00a0 Coordination in progress with Glynn County Altamaha Canal Bridge project.\u00a0 Project 705 \u2013 Hautala to Old Jesup 12\u201d Water Main Loop<\/u> \u2013 This project will provide the second connection between the former County and City water systems. Engineering design by JWSC Planning & Construction Division is complete.\u00a0 Proposed construction by JWSC WD Division.\u00a0 Currently investigating and modeling in progress.\u00a0\u00a0<\/strong><\/p>\nEXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin gave a brief update that staff is wrapping up revisions to the Rate Resolution for FY 2017-18 and will be discussing that at a later time with the Commissioners. He also mentioned that since the new Delinquent Accounts Receivable Policy was approved at the last Commission Meeting, over $127K of past due funds have been collected.<\/p>\n
\u00a0<\/strong>CHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott updated on upcoming events such as the Finance Committee Meeting on June 14, with the first Budget and Rates Town Hall Meeting on June 14.\u00a0 All Commissioners have been invited to attend. \u00a0This will be a part of the final review of the budget numbers.\u00a0 After the Commission Meeting on June 15, another review of the budget will be made, with a subsequent Town Hall Meeting on June 19.\u00a0 Depending on what comes from those Town Hall meetings, there could be some additional Special Called Meetings.\u00a0 Chairman Elliott did not that there is a Special Called Meeting scheduled for June 29 for the final approval of the Rate Resolution and Budget.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nCommissioner Ford made a motion seconded by Commissioner Browning to adjourn into Executive Session to discuss litigation and property issues.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote). <\/u><\/p>\n
The Chairman stated that there will not be a vote after the Executive Session.<\/p>\n
Return to Regular Session.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to return to the Regular Meeting.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote). <\/u><\/p>\n
C<\/u>ommissioner Harvey made a motion seconded by Commissioner Ford to adjourn the Meeting.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Elliott adjourned the open meeting at 3:20 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please review the minutes from the Commission meeting held on June 1, 2017. Commission_Meeting_Minutes_w_Attachments_6-1-2017 To read the minutes please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-6944","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6944","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6944"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/6944\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6944"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=6944"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=6944"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}