Commission Minutes 10-19-17 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, October 19, 2017 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Donald M. Elliott, Chairman<\/strong><\/p>\nClifford Adams, Vice-Chairman<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nMike Browning, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nDavid H. Ford, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nJimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nThomas A. Boland, Sr., Deputy Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nCindy Barnhart, T.S.I.<\/strong>\u00a0<\/strong><\/p>\nABSENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nRobert Bowen, Commissioner<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.<\/p>\n
Chairman Elliott requested a motion to add a presentation regarding Bond Issue by Courtney Rogers of Davenport & Company, LLC to the agenda.<\/p>\n
Commissioner Copeland made a motion seconded by Commissioner Adams to add the presentation to the agenda.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Bowen and Commissioner Harvey were not present for the vote.)<\/u><\/p>\n
Chairman Elliott provided the invocation and Commissioner Copeland led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Elliott closed the public comment period.\u00a0<\/strong><\/p>\nPRESENTATION<\/strong><\/p>\nEmployee Recognition \u2013 <\/strong>Jimmy Junkin, Executive Director \/ Cindy Barnhart, T.S.I.<\/p>\nCharles Lee Bell was presented with his Waste Water Collection System Operator Certificate by Jimmy Junkin and Cindy Barnhart from T.S.I.<\/p>\n
Willie James Walker, Jr. was presented with his Water Distribution Operator Certificate by Jimmy Junkin and Cindy Barnhart from T.S.I.\u00a0<\/strong><\/p>\nChairman Elliott then requested a motion to excuse Commission Bowen from the Commission Meeting.<\/p>\n
A motion was made by Commissioner Adams and seconded by Commissioner Browning to excuse Commissioner Bowen from the October 19, 2017 Commission Meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Bowen and Commissioner Harvey were not present for the vote.)<\/u>\u00a0<\/strong><\/p>\nPRESENTATION<\/strong><\/p>\nDavenport & Company, LLC – Courtney Rogers<\/strong><\/p>\nMr. Courtney Rogers of Davenport & Company, LLC presented the \u201cComprehensive Financial Review, Preliminary Plan of Finance and Recommended Financial Policies\u201d to the Commission.\u00a0 Davenport & Company, LLC is a financial advisor for the Commission.\u00a0 This report was prepared as part of their review of the financial health of the Commission. \u00a0Within Mr. Rogers\u2019 presentation he: Provided an overview of current market conditions; Discussed Financing Process; Reviewed key drivers to a credit rating; Reviewed key characteristics that constitute a highly regarded, credit worthy Utility System; Discussed comparatives with peer Utility Systems; Reviewed the Commission\u2019s financial trends; Reviewed the Commission\u2019s currently outstanding debt; Reviewed the Commission\u2019s Capital Improvement Program; Discussed the upcoming Plan of Finance; and Recommended potential Financial Policies.\u00a0 The presentation was concluded with the proposed next steps and the preliminary timetable for milestones.\u00a0<\/strong><\/p>\nCOMMITTEE UPDATES<\/strong><\/p>\nCompliance & Legislative Committee \u2013 Commissioner Browning<\/strong><\/p>\nThere was no update at this time.<\/p>\n
Facilities Committee \u2013 Commissioner Adams<\/strong><\/p>\nThere was no update at this time.<\/p>\n
Finance Committee \u2013 Chairman Elliott<\/strong><\/p>\nChairman Elliott updated the Commission that the Finance Committee did meet on Wednesday, October 18.\u00a0 Items discussed in that meeting would be presented during this Commission meeting.<\/p>\n
Human Resources & Safety Committee \u2013 Commissioner Harvey<\/strong><\/p>\nThere was no update at this time.<\/p>\n
\u00a0Public Information & Customer Relations Committee \u2013 Commissioner Copeland<\/strong><\/p>\nThere was no update at this time.\u00a0<\/strong><\/p>\nAPPROVAL<\/strong><\/p>\n\n- Minutes from the October 5, 2017 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to approve the minutes from October 5, 2017 Regular Commission Meeting.\u00a0 Motion carried 6-0-1. (Commissioner Bowen was absent for the vote.) <\/u><\/p>\n
Minutes from the October 5, 2017 Executive Session<\/strong><\/p>\nCommissioner Browning made a motion seconded by Commissioner Adams to approve the minutes from October 5, 2017 Executive Session.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote.)<\/u><\/p>\n\n- PS 4048 Forcemain Improvements Change Order #1<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the recommendation for Change Order #1 for the PS 4048 Forcemain Improvements Project. He provided the background information and noted the project is located along Lee and Fifth Streets in Glynn County and the City of Brunswick.\u00a0 Referencing Exhibit \u201cA\u201d, a map of the project area, he explained that the project involves the installation of approximately 3,200 LF of 24-inch HDPE sanitary sewer force mains, installation of manholes, replacement of asphalt pavement, and erosion and sedimentation controls.\u00a0 Mr. Kline continued to note that the change order includes miscellaneous items such as a message board for public notification\/information, the Sewper coat lining of two manholes downstream of the receiving manhole and installation of miscellaneous fittings.\u00a0 He added that the bulk of this change order involves the installation of an HDPE receiving manhole, and that Hussey Gay Bell has reviewed the proposed change order and provided a letter of recommendation, Exhibit \u201cB\u201d.\u00a0 He continued to advise the Commission that the original project design included the installation of a precast manhole at the tie-in point on Fifth Street, and that JWSC staff proposed the installation of a HDPE manhole in lieu of a precast manhole.\u00a0 Mr. Kline advised that the benefits of a HDPE manhole would be the life expectancy of the structure being greater to that of a precast structure and that HDPE does not require a protective coating to be applied unlike precast which requires a coating to protect from H2S gasses.\u00a0 He added that the Contractor, TB Landmark Construction, Inc. has submitted for approval of additional expenses to properly install the HDPE manhole in lieu of the precast manhole and referenced Exhibit \u201cC\u201d.\u00a0 Also noted was that Systems Pumping & Maintenance has acknowledged that they will utilize the precast structure purchased through the contractor for a future project.\u00a0 Mr. Kline advised that staff has reviewed the change order for justification and recommends approval of the additional project costs as proposed by TB Landmark Construction, Inc. \u00a0There was some additional discussion regarding the change order and clarification as to the purpose of the change order, along with other important advantages and details.<\/p>\n
Commissioner Ford made a motion seconded by Commissioner Adams to approve the Executive Director to facilitate the additional work to properly install the HDPE manhole as presented for the total additional amount of $51,060.90 to be processed as a Contract Change Order.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Bowen was absent for the vote.)<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Water Production Report <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the Water Production Report to the Commission.\u00a0 He displayed a visual chart of \u201cBilled vs. Unbilled Water Consumption\u201d as prepared on Open Gov.\u00a0 He noted that the unbilled water represents that such as water used by the fire department, water used by BGJWSC flushing lines, etc.\u00a0 Mr. Donaghy added that the water used in flushing lines is metered and he will be able to include this on the report at a point in the future.\u00a0 The charts will be placed on the BGJWSC website in the future also.\u00a0 Chairman Elliott questioned providing the fire department with meters to measure the water they use.\u00a0 Staff advised that the fire department has been given meters to use in the past, but this affect the flow, measure, and other issues.\u00a0 There was further discussion regarding variations noted between different months and what the possibilities were that could have caused those variations.<\/p>\n
\n- Hurricane Irma Storm Expenses<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy advised that this data is still being compiled.\u00a0 There was an approximate $400K of staff costs and estimated $108K of accumulated other expenses.\u00a0 The Commission requested preliminary numbers at the next Facilities Committee Meeting.\u00a0<\/strong><\/p>\n\n- September Month End Financial Comparative <\/strong>\u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the September Month End Financial Statements to the Commission.\u00a0 He began by noting that the cash balances had dropped and there was also a reduction in accounts payables to vendors and that this often depends on what day it is and when checks have been cut to pay vendors.\u00a0 Mr. Donaghy mentioned that another $370K had been received in SPLOST funding, for a total of about $1.6M received.\u00a0 He moved on to discuss the Combined Revenue and Expenditure statements for the three month period, and noted the water and sewer revenues.\u00a0 The Planning & Construction fees are to be researched and those numbers gathered from time sheets and records.\u00a0 The Overtime Report and also the Project Report were also reviewed.\u00a0 There was some added discussion regarding the Project Report and budgeting of projects and how the numbers are applied.\u00a0 Mr. Donaghy then provided some examples of reports that are currently in progress and being worked on via Open Gov.\u00a0 These will be visual reports and trends will be easily noted.\u00a0 He then discussed the breakdown between commercial and residential tap fees collected during this year.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nThere was no update at this time.\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nThere was no update at this time.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nCommissioner Adams made a motion seconded by Commissioner Harvey to adjourn into Executive Session to discuss potential litigation issues.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
The Chairman stated that there will be no vote after the Executive Session.<\/p>\n
Return to Regular Session.<\/p>\n
Commissioner Copeland made a motion seconded by Commissioner Adams to return to the Regular Meeting.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote). <\/u><\/p>\n
Commissioner Copeland made a motion seconded by Commissioner Ford to adjourn the Meeting.\u00a0 Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).<\/u><\/p>\n
There being no additional business to bring before the Commission, Chairman Elliott adjourned the open meeting at 4:13 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on October 19, 2017 at 2:00 pm. Commission Minutes 10-19-17 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-7860","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/7860","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=7860"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/7860\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=7860"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=7860"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=7860"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}