Commission Meeting Minutes 8-2-18 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, August 2, 2018 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
\u00a0<\/strong>PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nMike Browning, Vice-Chairman<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nClifford Adams, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nG. Ben Turnipseed, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Jimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nAndrew Burroughs, Deputy Executive Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nCindy Barnhart, T.S.I.<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.<\/p>\n
Commissioner Copeland provided the invocation and Chairman Elliott led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.<\/p>\n
Reba Reyna \u2013 Water & Sewer Services for Ellis Point<\/strong><\/p>\nGwen Noe \u2013 Water & Sewer Services for Ellis Point<\/strong><\/p>\nLarry Brayman \u2013 Water & Sewer Services for Ellis Point<\/strong><\/p>\nAll three citizens spoke about issues regarding septic tanks, low elevation and drainage in the Ellis Point neighborhood area.\u00a0 They are requesting that the Commission consider putting in water and sewer services in this area.\u00a0 Mr. Junkin provided a response regarding future possibility for services and advice that the storm drainage system comes under the responsibility of Glynn County.<\/p>\n
There being no additional citizens for public comment, Chairman Elliott closed the public comment period.<\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the July 19, 2018 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Copeland to approve the minutes from the July 19, 2018 Regular Commission Meeting.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Minutes from the July 19, 2018 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Harvey made a motion seconded by Commissioner Browning to approve the minutes from the July 19, 2018 Executive Session.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/u><\/p>\n\n- Bergen Woods Comprehensive Agreement \u2013 C. Dorminy<\/strong><\/li>\n<\/ol>\n
Charlie Dorminy presented the recommendation for approval for JWSC to enter into a Comprehensive Agreement with Dwight Development Group, LLC who is the Developer for the planned construction of multifamily housing on the undeveloped property known as \u201cBergen Woods.\u201d\u00a0 The Developer submitted an Unsolicited Proposal (approved by JWSC on May 2, 2018) to help address insufficient sewer capacity to support the proposed Development.\u00a0 The Developer proposes to fund and contract for the necessary improvements of upgrading LS4105 including pumps and installation of approximately 2650 feet of new forcemain which together are roughly estimated to cost around $200,000.00.\u00a0 In exchange, the Utility will either reimburse the Developer through applying an equivalent amount of credit toward future capital improvement fees that would otherwise be due upon development of the Property, or simply allow the Developer to pay for the Project or a portion thereof.<\/p>\n
Commissioner Turnipseed made a motion seconded by Commissioner Harvey to move that the JWSC approve the Comprehensive Agreement with the Dwight Development Group to increase the capacity of Pump Station 4105 and upsize the upstream forcemain from 2\u201d to either 4\u201d or 6\u201d as determined by the staff. \u00a0Motion carried 7-0-0.<\/u>\u00a0<\/u><\/p>\n\n- Personnel Policies<\/strong> \u2013 C. Dorminy \/ C. Barnhart<\/li>\n<\/ol>\n
Charlie Dorminy presented the recommendation for approval of an Amendment to JWSC Personnel Policies to comply with \u201cThe Hands-Free Georgia Act\u201d, which became effective on July 1, 2018.\u00a0 This recent legislation makes it illegal for drivers in Georgia to hold electronic devices, and they must use \u201chands-free\u201d technology, such as phone mounts and Bluetooth. The three JWSC Personnel Policies to be amended to reflect the current law are the (1) Code of Conduct, (2) Use of Communications System Equipment Devices, and (3) Use of Motor Vehicles. \u00a0Two exceptions that are explicitly allowed under the new law are also built into the Policy: (1) Employees who are driving may call emergency services in response to an immediate threat or emergency; and (2) In the event of a Utility emergency, employees may use their phones while driving, if required to respond to said emergency.\u00a0 Mr. Dorminy advised that at the JWSC Safety Stand Down Day in July, staff was already educated with regard to the new law, so they are already familiar with it.\u00a0 The policies did not conflict with the law, but the policies are being amended to make them explicitly compliant with the law.\u00a0 There was some additional discussion pertaining to use of company phones, acknowledgement signatures of employees in receipt of the policies, liability, and explicit clarification within the policies for allowing the use of Bluetooth technology in vehicles.<\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Turnipseed to move that the JWSC amend the following policies to reflect the changes in the attached exhibits: 1. Code of Conduct (Exhibit 1) (See Guideline 3.Q); 2. Use of Communications Systems Equipment Devices (Exhibit 2) (See Guideline 20); and 3. Use of Motor Vehicles (Exhibit 3) (See Guideline 9.O-P), and also include terminology to include use of Bluetooth technology within the policies.\u00a0 Motion Carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Warehouse and Inventory Management Improvement Project<\/strong> \u2013 P. Crosby<\/li>\n<\/ol>\n
Pam Crosby presented the recommendation for approval for building improvements and the purchase of equipment, materials and software for the Warehouse and Inventory Management Improvement Project.\u00a0 Inventory is located at both the Academy Creek and South Harrington warehouses.\u00a0 Mrs. Crosby provided the Commission with an explanation of how the current inventory management procedures and materials transactions are handled.\u00a0 She also provided a spreadsheet containing details of the various elements identified as needed for this project to be effective and also increase efficiency in inventory management.\u00a0\u00a0Discussion included breaking down the components and making the items each small projects, taking the funding for these small operational projects out of SP&M Operational Budget, and funding the software and barcode of the project out of Capital Improvement Projects Budget.\u00a0 An informal report on inventory discrepancies found during the process of this project was requested.\u00a0 It was noted that Mrs. Crosby will move forward with the project elements that will be funded through the Operations Budget, and will come back to the Commission at a later date to request approval for funding and implementation of the package for the inventory barcode system.<\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Reducing Boil Water Advisories <\/strong>\u2013 A. Burroughs<\/li>\n<\/ol>\n
Andrew Burroughs presented the discussion on Reducing Boil Water Advisories to the Commission.\u00a0 Discussion included the reasons for a boil water advisory, procedures involved in a boil water advisory, and various statistics on boil water advisories for 2017 and 2018.\u00a0 Suggestions on how to reduce boil water advisories and decrease the duration of the advisories were also provided.<\/p>\n
\n- Academy Creek Odor Control Update<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
This item was postponed for discussion until a later date.<\/p>\n
\n- Water Bills<\/strong> \u2013 J. Junkin \/ J. Sellers<\/li>\n<\/ol>\n
This item was postponed for discussion until a later date.<\/p>\n
\n- LS4003 Upgrades Engineering Selection Process<\/strong> \u2013 J. Junkin<\/li>\n<\/ol>\n
Mr. Junkin provided a brief update on the LS4003 Upgrades Engineering Selection Process and began by reminding the Commissioners of the previously held discussion on the subject.\u00a0 He advised having met with the recommended firm after that discussion. That firm did offer to reduce their price to $240k.\u00a0 Mr. Junkin noted that his recommendation was to approve this firm for the engineering phase of the Project, and that if the Commission did not choose to go with this recommendation, then there was an alternative recommendation to reissue the RFP and change the criteria to include strictly defined upgrades to LS4003 and strictly defined services during construction, with no alternatives allowed.\u00a0 Further consideration of this item was postponed and will be placed on the next agenda under the Approval section.<\/p>\n
\n- Status of Capital Projects Under Construction<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
The Commissioners were requested to review the project list as provided by Todd Kline and advise him of any questions they may have so that he may respond.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin advised that he and the senior staff are now having hotwash meetings after the Commission Meetings to review all of the requests made by the Commissioners and provide solutions\/responses to those requests.\u00a0 A summary will be provided at each Commission Meeting.\u00a0\u00a0<\/strong><\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott commented that JWSC needs to become more customer oriented and attempt to see things from the eyes of the customer at all times.\u00a0 The Chairman also complimented the Commissioners on how well they have become a team.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nChairman Elliott advised there would be an Executive Session to discuss personnel and litigation issues with a potential vote to be taken.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Harvey to adjourn into Executive Session to discuss personnel and litigation issues.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n
Commissioner Browning left at 5:10 p.m. to attend the Glynn County Commission Meeting.<\/p>\n
Commissioner Stephens left at 5:40 p.m.<\/p>\n
Return to Regular Session<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Harvey to return to Regular Session.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Browning and Commissioner Stephens were absent for the vote.)<\/u><\/p>\n
There being no further business, the meeting was adjourned at 5:43 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, August 2, 2018. Commission Meeting Minutes 8-2-18 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below:<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-9306","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9306","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=9306"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9306\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=9306"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=9306"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=9306"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}