Commission Meeting Minutes 10-4-18 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, October 4, 2018 at 2:00 PM<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
\u00a0<\/strong>PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nMike Browning, Vice-Chairman<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nBen Turnipseed, Commissioner<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Jimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nAndrew Burroughs, Deputy Executive Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nCindy Barnhart, T.S.I.<\/strong><\/p>\n\u00a0<\/strong>MEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nPamela Permar Shierling, The Islander<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nClifford Adams, Commissioner<\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.<\/p>\n
Chairman Elliott provided the invocation and Commissioner Browning led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Elliott closed the public comment period.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to excuse Commissioner Adams from the Commission Meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Adams and Commissioner Copeland were absent for the vote.)<\/u><\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Harvey to excuse Commissioner Copeland from the Commission Meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Adams and Commissioner Copeland were absent for the vote.)<\/u><\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nChairman Elliott advised there would be an Executive Session to discuss potential litigation with no vote to be taken.<\/p>\n
Commissioner Harvey made a motion seconded by Commissioner Browning to adjourn into Executive Session to discuss potential litigation.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Adams and Commissioner Copeland were absent for the vote. <\/u><\/p>\n
Commissioner Copeland arrived during the Executive Session.<\/p>\n
Return to Regular Session<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to return to Regular Session.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Adams was absent for the vote. Commissioner Stephens was out of the room for the vote.)<\/u><\/p>\n
APPROVAL<\/strong><\/p>\n\u00a01.\u00a0<\/strong>Minutes from the September 19, 2018 Special Called Commission Meeting<\/strong><\/p>\nCommissioner Browning made a motion seconded by Commissioner Harvey to approve the minutes from the September 19, 2018 Special Called Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Adams was absent for the vote.)<\/u><\/p>\n
\u00a02.\u00a0<\/strong>Minutes from the September 19, 2018 Special Called Executive Session <\/strong><\/p>\nCommissioner Browning made a motion seconded by Commissioner Harvey to approve the minutes from the September 19, 2018 Special Called Executive Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Adams was absent for the vote.) <\/u><\/p>\n
\u00a03.\u00a0<\/strong>Minutes from the September 20, 2018 Regular Commission Meeting <\/strong><\/p>\nCommissioner Browning made a motion seconded by Commissioner Harvey to approve the minutes from the September 20, 2018 Regular Commission Meeting.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Adams was absent for the vote.)<\/u><\/p>\n
\u00a04.\u00a0<\/strong>Minutes from the September 20, 2018 Executive Session <\/strong><\/p>\nCommissioner Browning made a motion seconded by Commissioner Harvey to approve the minutes from the September 20, 2018 Executive Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Adams was absent for the vote.)<\/u><\/p>\n
5. Pump Station 2056 Dedication \u2013 C. Dorminy<\/strong><\/p>\nCharlie Dorminy presented the recommendation to approve the dedication of the water\/wastewater systems for Frederica Township, Phases I, II, IIA, IIB, III and IV, including Lift Station 2056, and to direct JWSC staff to record the easements previously executed. Mr. Dorminy advised that on August 29, 2012, Frederica Development Group, LLC, submitted an Application for Dedication of Water\/Wastewater Systems to JWSC for Frederica Township, Phases I, II, IIA, IIB, III and IV, including Lift Station 2056.\u00a0 A \u201cWaiver, Release, Indemnification, and Hold Harmless Agreement and Covenant Running with the Land\u201d by and among JWSC, Frederica Development Group, LLC, and Frederica Township Community Association, Inc. was circulated and executed on September 20. 2012, and recorded.\u00a0 He also noted that although JWSC has been maintaining the subject infrastructure, the dedication process was not completed.\u00a0 A Water and Sewer Utilities Easement was not executed nor was there a conveyance of Lift Station 2056 to JWSC.<\/strong><\/p>\nCommissioner Turnipseed made a motion seconded by Commissioner Copeland to move that the JWSC accept the dedication of Lift Station 2056 from Frederica Development Group, LLC, and direct the staff to record the easements previously executed.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Adams was absent for the vote.)<\/u><\/strong><\/p>\n6. Pump Station 3114 Upgrade<\/strong> \u2013 T. Kline<\/p>\nTodd Kline presented the recommendation designate the proposed improvements to Southport PS3114 as a Capital Improvements Project with an overall budget of $275,000 and to approve the implementation of the improvements as presented.\u00a0 He provided the background that residents have recently come to the Commission and requested improvements which would create available capacity within Basin 3114.\u00a0 The proposed upgrade would accommodate the current and future demand within Basin 3114 which is designated as operating over designed capacity.\u00a0 Staff proposed implementing the PS3114 improvements in 2 phases.\u00a0 Phase I includes a pump upgrade which would make capacity available for those with immediate needs, and Phase II includes forcemain improvements which would make capacity for all existing platted lots in Basin 3114, with the total combined budget for both phases equaling $275,000.\u00a0 Staff recommended implementation of the Phase I option immediately and proceeding with the Phase II option after final analysis is completed.\u00a0 There was concern expressed about the proposed size of the forcemain for Phase II. \u00a0After additional discussion, a motion was made.<\/p>\n
Commissioner Turnipseed made a motion seconded by Commissioner Stephens to recommend that the JWSC Board of Commissioners approve with proceeding with Phase I of the recommended improvement to increase the capacity of Pump Station 3114 with new pumps at an estimated cost of $60,000.<\/u><\/p>\n
Chairman Elliott advised that before the vote is called, he would vote \u201cno\u201d since he thinks that the Commission should give staff the authority to do the Southport PS3114 improvements as they have recommended, as they have looked at, and what they think the future looks like down there; the funding is available in the CIP funds.\u00a0 He said he would like for the motion to be rejected, and then asked if any other Commissioners had comments.<\/p>\n
Commissioner Harvey said, \u201cYes,\u201d and read from the memo as provided that, \u201cStaff recommends implementation of the Phase I option immediately and proceeding with the Phase II option after final analysis is completed.\u201d \u00a0He added that had the motion been that Phase I would be done and then immediately afterwards do Phase II pending some conditions, then he would be in favor of that.<\/p>\n
Commissioner Turnipseed made an amended motion seconded by Commissioner Harvey to move that the JWSC Board of Commissioners approve Phase I of the recommended improvements and the evaluation of forcemain sizing to be completed by staff on Phase II before proceeding with construction of Phase II improvements.\u00a0 Motion Carried 6-0-1.\u00a0 (Commissioner Adams was absent for the vote.)<\/u><\/p>\n
\u00a07.\u00a0<\/strong>SPLOST 2016 PS 4003 Engineering Design Award<\/strong> \u2013 J. Junkin<\/span><\/p>\nMr. Junkin presented the Commission with the recommendation regarding engineering services for Lift Station 4003 upgrades.\u00a0 He advised that JWSC had already solicited response for the engineering services to design upgrades for Lift Station 4003 as part of the SPLOST 2016 Brunswick Sewer Improvements Project. Responses were received, interviews of four firms were conducted, and staff made a recommendation to the Commission, however there was continued discussion pertaining to the pricing received.\u00a0 There was a significant disparity in the approaches by each engineer responding for the improvements to LS4003.\u00a0 Staff recommended rejecting all proposals and to re-issue an RFP with a very\u00a0 defined scope of work for the design of improvements to Lift Station 4003.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to move that staff be directed to develop a new RFP for the selection of engineering services to design the desired improvements for the lift Station 4003 and provide services during construction.\u00a0 Motion Carried 6-0-1.\u00a0 (Commissioner Adams was absent for the vote.) <\/u><\/p>\n
Chairman Elliott recognized that Commissioner Stephens requested for agenda discussion item #4 \u201cStudies\u201d to be moved up to become discussion item #1, and asked for a motion to do so.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Harvey to move \u201cStudies\u201d to be first on the discussion agenda.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Adams was absent for the vote.\u00a0 Commissioner Browning was not in the room for the vote.) <\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- Studies <\/strong>\u2013 D. Elliott<\/span><\/li>\n<\/ol>\n
Chairman Elliott presented and opened the discussion regarding \u201cBGJWSC Studies.\u201d\u00a0 He provided that some of the priority and expectations of studies are:\u00a0 potential return on investment (i.e. potential number of new customers and estimated cost to implement), sources of funding for projects, and the bottom line (i.e. quick wins).\u00a0 Further noted and discussed were various limitations on BGJWSC performing studies, establishing needs, and potential study areas.<\/p>\n
\n- Wastewater Treatment Plant Flows Update<\/strong> \u2013 M. Ryals<\/li>\n<\/ol>\n
Mark Ryals presented the wastewater treatment plant flows update as of August 31, 2018.\u00a0 It was noted that the rainfall amounts are now taken from the source of the National Weather Service.\u00a0 Also clarified was that the \u201cMaximum Inches\u201d signifies the daily maximum amount of rain during specific months, and the \u201cTotal Inches\u201d indicates the total amount of rainfall for a specific month.\u00a0 There was also some discussion pertaining to various concentration levels at the wastewater treatment plants.<\/p>\n
\n- Customer Service Update \u2013 Backflow Compliance Program<\/strong> \u2013 J. Sellers<\/li>\n<\/ol>\n
Jay Sellers provided the Customer Service update and discussion to the Commission and gave a presentation on \u201cBackflow Prevention Program Changes.\u201d\u00a0 He explained what a Backflow Program is and how it helps protect JWSC customers from each other.\u00a0 Mr. Sellers introduced Maricel Lindsay, the Backflow Compliance Coordinator to the Commission.\u00a0 The presentation and discussion included various details about backflow preventers such as the RPZ and specified the reasons for use.\u00a0 It was noted that there does need to be a balanced approach in making sure that the type of protection (backflow preventer) matches and is appropriate for the type of hazard.\u00a0 Mr. Sellers also provided a Facility Table with Backflow Standards containing lists of various residential and non-residential facilities along with their minimum hazard types and minimum, backflow requirements for each type of facility.<\/p>\n
\n- R&R Capital Projects Update <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline provided the monthly update on the R&R Capital Projects to the Commission.\u00a0 He noted that with the approval granted earlier in the Commission meeting the Pump Station 3114 Project would move from the \u201cBull Pen\u201d section up to the \u201cOpen Project List\u201d on the report.\u00a0 Also mentioned was that Project 421 Mansfield Street was now in the \u201cCompleted\/Removed From List\u201d section of the report.\u00a0 Included with the text report was a project map.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin advised that he appreciates the Commission allowing him to attend the WEFTEC Conference which provides many opportunities to share information and learn.\u00a0 There is a utility management conference coming up in February that may be interesting for the Commissioners to attend. \u00a0Harrogate repairs should be ready soon for paving.\u00a0 He added that the Haz-Mitigation Grants from FEMA are still in a holding pattern waiting for review and approval.\u00a0 Mr. Junkin provided that Representative Carter\u2019s representative is looking and working to find some opportunities for JWSC to gain funding for rehab needs.\u00a0 Also mentioned was that the secure water supplies for major customers that need water during a major storm are ready to go in case they are needed.\u00a0 Staff is close to finalizing the Strategic Business Plan and asked for the Commissioners to each provide what they believe are the 3 largest concerns to be addressed.<\/p>\n
\u00a0<\/strong>CHAIRMAN\u2019S UPDATE<\/strong><\/p>\nChairman Elliott did note that a gentleman who lives on Wymberly Circle in the Sea Palms area\u00a0 called and asked if the noisy equipment used for a nearby project could be started later in the mornings perhaps around 9 am.<\/p>\n
There being no further business, the meeting was adjourned at 5:03 p.m.<\/p>\n
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For your consideration, please read the minutes from the Commission Meeting held on Thursday, October 4, 2018 at 2:00 pm. Commission Meeting Minutes 10-4-18 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-9655","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9655","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=9655"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9655\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=9655"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=9655"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=9655"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}