Commission Meeting Minutes 10-18-18 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you\u00a0 may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, October 18, 2018 at 2:00 PM<\/strong>\u00a0<\/strong><\/p>\nCOMMISSION MINUTES<\/h1>\n
\u00a0<\/strong>PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nMike Browning, Vice-Chairman<\/strong><\/p>\nClifford Adams, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nBen Turnipseed, Sr. Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n Jimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nAndrew Burroughs, Deputy Executive Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\nJay Sellers, Director of Administration<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nCindy Barnhart, Teamwork Services, Inc.<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nTaylor Cooper, The Brunswick News<\/strong><\/p>\nPamela Permar Shierling, The Islander<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nABSENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.<\/p>\n
Chairman Elliott provided the invocation and Commissioner Browning led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Elliott closed the public comment period.<\/p>\n
Chairman Elliott requested a motion to excuse Commissioner Copeland and Commissioner Harvey from the Commission Meeting.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Adams to excuse Commissioner Copeland and Commissioner Harvey from the meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Copeland and Commissioner Harvey were absent for the vote.)<\/u><\/p>\n
Chairman Elliott requested a motion to add HR Policies as item #4 to the Discussion portion of the agenda.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Adams to add HR Policies as item #4 to the Discussion section of the agenda.\u00a0\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Copeland and Commissioner Harvey were absent for the vote.)<\/u><\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the October 4, 2018 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Adams to approve the minutes from the October 4, 2018 Regular Commission Meeting.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Copeland and Commissioner Harvey were absent for the vote.)<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the October 4, 2018 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Adams to approve the minutes from the October 4, 2018 Executive Session.\u00a0 Motion carried 5-0-2.\u00a0 (Commissioner Copeland and Commissioner Harvey were absent for the vote.)<\/u><\/p>\n\n- Ratify Approval to Increase Friendly Express #71 Betterment<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
Chairman Elliott advised that the initial vote on this item was held via e-mail due to the urgent nature of the Project.\u00a0 On October 4, 2018 staff was given permission to pursue a betterment on the Friendly Express Project to upsize the sewer force main from a 2-inch force main up to a 4-inch force main.\u00a0 However, during the discussion it was determined that a 6-inch force main may be more appropriate and staff was requested to obtain quoting on a 6-inch force main. \u00a0Pricing on upsizing the force main to a 6-inch was received for a total Project cost of $217,914.50.\u00a0 Due to the urgent need to order materials and for Friendly Express to meet its project deadlines, the Commissioners took an electronic vote by e-mail on the following motion.<\/p>\n
The BGJWSC approves $220,000 to extend the sewer force main at the Friendly Express Project at the intersection of U.S. Hwy 341 and State Road 99 (Community Road).\u00a0 Motion carried 7-0-0 with the following e-mailed votes:\u00a0 Chairman Elliott \u2013 Yes; Vice-Chairman Browning \u2013 Yes; Commissioner Adams \u2013 Yes; Commissioner Copeland \u2013 Yes; Commissioner Harvey \u2013 Yes; Commissioner Stephens \u2013 Yes; Commissioner Turnipseed \u2013 Yes. <\/u><\/p>\n
The Commissioners were advised that this vote would be ratified at the October 18, 2018 Commission Meeting.<\/p>\n
Todd Kline presented the recommendation to ratify the approval to increase the Friendly Express #71 Betterment.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Turnipseed to move that the Brunswick-Glynn County Joint Water & Sewer Commission execute the revised Memorandum of Understanding between Brunswick-Glynn County Joint Water & Sewer Commission and Friendly Express, designating the water and sewer force main improvements as a Capital Project in the amount not to exceed $220,000.\u00a0 Motion Carried 5-0-2.\u00a0 (Commissioner Copeland and Commissioner Harvey were absent for the vote.)<\/u><\/p>\n\n- On-Site Water & Sewer System Dedications<\/strong> \u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline presented the recommendation to approve the On-Site Water & Sewer System Dedications for Enclave Phase 1, The Orchard, and Lake View Cottages.\u00a0 He referred the Commissioners to the chart provided on page 2 of the supporting documents which contained details summarizing the 3 water\/wastewater system infrastructures and 1 easement to be dedicated.\u00a0 Mr. Kline added that the easement documents along with the required plats and legal descriptions have been prepared, executed, submitted and approved as to form by the BGJWSC Attorney.\u00a0 After the Commissioners\u2019 questions were answered by Mr. Kline, a motion was made.<\/p>\n
Commissioner Turnipseed made a motion seconded by Commissioner Browning to move that the Brunswick Glynn County Joint Water & Sewer Commission accept the following for ownership, operation and maintenance: 1. Enclave Phase 1 on-site water and sewer infrastructure and associated easement; 2. The Orchard water and sewer infrastructure limited within the Right of Way; and 3. Lake View Cottages on-site water and sewer infrastructure.\u00a0 Motion Carried 5-0-2.\u00a0 (Commissioner Copeland and Commissioner Harvey were absent for the vote.)<\/u><\/p>\n\n- Backflow Compliance Program Update<\/strong> \u2013 J. Sellers<\/li>\n<\/ol>\n
Jay Sellers recalled for the Commissioners that a couple of weeks prior, he presented a discussion item of an update on what is involved in the review of plans for the sake of the Backflow Program.\u00a0 He provided that all irrigation systems have been required to purchase a meter with a testable backflow preventer from the JWSC while paying for these new connections.\u00a0 As the hazard associated with irrigation is considered low to medium in most cases, a testable device would only be required if construction plans indicate intent to install direct injection of pesticides, thereby making the connection a high hazard to our distribution system.\u00a0 He noted that there are very few positive confirmations in historical records where that has been the case, but as those become more and more prevalent, JWSC would want to have the latitude to say in those cases yes, one would be required to have a testable device.\u00a0 Normally, the hazard associated with an irrigation system is not any higher than a single family residence, domestic use.\u00a0 In all of the cases, the dual-check installed by JWSC within the meter box would provide adequate protection for our customers.\u00a0 Mr. Sellers said that in the absence of one of those dual-checks we would require it. He then explained the intent of revising the Rate Resolution.\u00a0 In order to afford the Backflow Compliance Coordinator the latitude to waive the requirement for the JWSC to install a testable backflow preventer for all irrigation connections, the Appendix A of the Rate Resolution must be amended to remove the specific references to Irrigation Operational\/Installation Fees.\u00a0 Mr. Sellers added that where the risk warrants the installation of a testable device, the Backflow Compliance Coordinator would require the customer to contract with a licensed plumber or certified backflow preventer tester to install the appropriate device. \u00a0After some additional discussion a motion was made.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Turnipseed to move that the JWSC remove the requirement for staff to install a testable backflow preventer on all irrigation connections and allow customers to hire a private party to install those devices, when appropriate.\u00a0 The Rate Resolution is to be amended to remove references to the installation fees associated with testable devices. \u00a0Motion Carried 5-0-2.\u00a0 (Commissioner Copeland and Commissioner Harvey were absent for the vote.)<\/u>\u00a0<\/strong><\/p>\nIt was requested and agreed to move HR Policies up as item #1 on the Discussion.\u00a0<\/strong><\/p>\nDISCUSSION<\/strong><\/p>\n\n- HR Policies<\/strong> \u2013 C. Barnhart, Teamwork Services, Inc.<\/li>\n<\/ol>\n
Cindy Barnhart presented a discussion regarding the Human Resources Policies covering the Shift Differential Pay Policy, Holiday Pay Policy, and the Emergency and Inclement Weather Policy. First she provided an update on the Shift Differential Policy which the Commission had approved in a previous meeting.\u00a0 She noted that the research had been completed on the job coding and application of this pay and it had gone \u201clive\u201d on October 8, 2018. \u00a0The shift differential pay approved is for $1.00 per hour incentive pay for shift workers beginning work between 12:00 noon and 1:00 am for their regular 8 hour shift.\u00a0 Ms. Barnhart then discussed the Holiday Pay Policy, the wording of the policy, and how it affects the shift workers who are scheduled to work on holidays.\u00a0 Changes are to be proposed in the wording within sections 4.1 and 4.4 of the HR SOP for clarification of holiday pay for shift workers. \u00a0Ms. Barnhart noted that the Emergency and Inclement Weather Policy has been discussed, but recommended revisions are not ready in written form yet for further discussion.\u00a0\u00a0<\/strong><\/p>\n\n- Wastewater Treatment Plant Flows Update <\/strong>\u2013 M. Ryals<\/li>\n<\/ol>\n
Mark Ryals presented the Wastewater Treatment Plant Flows Update for the month ending September 30, 2018 to the Commission.\u00a0 He first provided commentary regarding the flows from Pinova.\u00a0 Then Mr. Ryals reviewed and discussed the various influent and effluent flows and levels for Academy Creek, Dunbar, and Southport Wastewater Treatment Plants.\u00a0 The Commissioners asked a variety of questions of which Mr. Ryals responded to and gave additional explanations for clarification.<\/p>\n
Mr. Burroughs advised the Commission that the Evoqua Filter Trial Equipment was expected to be delivered on Monday, October 23rd<\/sup>.\u00a0 He invited the Commissioners to visit Academy Creek WWTP to view this pilot unit during the next week after all set-up is complete and the unit is running. \u00a0Mr. Burroughs included that this is a stainless steel wire mesh filter versus the cloth filter previously trialed.<\/p>\n\n- Wastewater Treatment Plant Rehab Needs <\/strong>\u2013 J. Junkin<\/li>\n<\/ol>\n
Mr. Junkin advised the Commission that at the Capital Improvements Workshop the necessary rehab needs for the wastewater treatment plants were discussed and the bare minimum requirements were identified.\u00a0 He noted that JWSC is at the front end of the GEFA loan cycle and it was time to begin preparing the basic applications to get JWSC into the cycle with hopes of approval in December so the work could be done in the coming year.\u00a0 Staff will be finalizing the numbers and provide a program of rehab for Academy Creek and for some minor items needed at Dunbar Creek to present to the Commission.<\/p>\n
\n- September 2018 Month End Financial Statement<\/strong> \u2013 J. Donaghy<\/li>\n<\/ol>\n
John Donaghy presented the discussion on the September 2018 Month End Financial Statement.\u00a0 This report represents the financial statement for the first 3 months of the current fiscal year.\u00a0 He first noted from the Balance Sheet the cash and cash equivalents and explained the increase due to cash transfers to be made from the collection accounts to reserves.\u00a0 Mr. Donaghy added that the bond sinking fund is continuing to grow for the next interest and principal payment.\u00a0 After some additional questions and discussion with the Commission, he then continued on to review the Combined Revenue Statement, Overtime Report, Project Report and Supplemental Schedule of Cash Balances.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin updated that he sent all an e-mail regarding the 5 stand-by portable generators that were sent from BGJWSC to assist in Bainbridge, Georgia on Sunday, October 14, 2018.\u00a0 Representative Carter\u2019s liaison has been continuing to assist and advise Mr. Junkin with suggestions on grants and funding possible for JWSC in areas such as things that can help housing become more resilient.\u00a0 JWSC may fit in where there are neighborhoods with failing septic tanks, and assisting these homes with hooking into the JWSC system.\u00a0 The Commission was reminded of the AWWA Utility Management Conference in March 2019 to be held in Nashville, TN.\u00a0 Mr. Junkin also noted that Mary Ross Park sewer line construction activities have started.\u00a0 As a final mention, Mr. Junkin provided that staff is working through last of the strategic business plan and asked for the Commissioners to provide their suggestions as to what they believe is important to be included.\u00a0<\/strong><\/p>\nThere was some additional discussion regarding studies and surveying residents in neighborhoods that have requested JWSC extend services to such as Ellis Point.\u00a0 Concern was noted that while interest has been shown, these residents need to know what the cost is for them to connect to the JWSC water and\/or sewer system for them to be able to make an educated decision.<\/p>\n
\u00a0<\/strong>CHAIRMAN\u2019S UPDATE<\/strong><\/p>\nThere was no update at this time from the Chairman.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nThere was no Executive Session.<\/p>\n
There being no further business, the meeting was adjourned at 3:38 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, October 18, 2018 at 2:00 pm. Commission Meeting Minutes 10-18-18 with Attachments To read the minutes, please open or download the pdf from the link above, or you\u00a0 may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-9706","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9706","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=9706"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9706\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=9706"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=9706"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=9706"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}