Commission Meeting Minutes 12-6-18 with Attachments<\/a><\/p>\nTo read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n
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Brunswick-Glynn County Joint Water and Sewer Commission<\/strong><\/p>\n1703 Gloucester Street, Brunswick, GA 31520<\/strong><\/p>\nThursday, December 6, 2018 at 2:00 PM<\/strong><\/p>\nCOMMISSION MINUTES\u00a0<\/strong><\/h1>\nPRESENT: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nDonald M. Elliott, Chairman<\/strong><\/p>\nMike Browning, Vice-Chairman<\/strong><\/p>\nClifford Adams, Commissioner<\/strong><\/p>\nCornell L. Harvey, Commissioner<\/strong><\/p>\nSteve Copeland, Commissioner<\/strong><\/p>\nTripp Stephens, Commissioner<\/strong><\/p>\nG. Ben Turnipseed, Commissioner<\/strong>\u00a0<\/strong><\/p>\nALSO PRESENT:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/p>\nJimmy Junkin, Executive Director<\/strong><\/p>\nCharlie Dorminy, Legal Counsel HBS<\/strong><\/p>\nAndrew Burroughs, Deputy Executive Director<\/strong><\/p>\nTodd Kline, Director of Engineering<\/strong><\/p>\nPam Crosby, Director of Procurement<\/strong><\/p>\nJohn D. Donaghy, Director of Finance<\/strong><\/p>\n\u00a0Jay Sellers, Director of Administration<\/strong><\/p>\nJanice Meridith, Exec. Commission Administrator<\/strong><\/p>\nCindy Barnhart, T.S.I.<\/strong><\/p>\nKirk Young, Superintendent<\/strong>\u00a0<\/strong><\/p>\nMEDIA PRESENT:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\nLarry Hobbs, The Brunswick News<\/strong><\/p>\nPamela Permar Shierling, The Islander<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\nChairman Elliott called the meeting to order at 2:00 PM.<\/p>\n
Commissioner Turnipseed provided the invocation and Chairman Elliott led the pledge.<\/p>\n
PUBLIC COMMENT PERIOD<\/strong><\/p>\nChairman Elliott opened the public comment period.<\/p>\n
There being no citizens for public comment, Chairman Elliott closed the public comment period.<\/p>\n
EMPLOYEE RECOGNITION <\/strong><\/p>\nCommissioner Harvey presented Michael Allen Teed with his Wastewater Collection System Operator certificate.\u00a0 Commissioner Harvey and Cindy Barnhart along with Superintendent Kirk Young and Supervisor Frank Clark congratulated Michael on his accomplishment.<\/p>\n
EXECUTIVE SESSION<\/strong><\/p>\nChairman Elliott advised there would be an Executive Session to discuss property.<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Harvey to adjourn into Executive Session to discuss property.\u00a0 Motion carried 7-0-0.\u00a0<\/u><\/p>\n
Return to Regular Session<\/p>\n
Commissioner Adams made a motion seconded by Commissioner Harvey to return to Regular Session.\u00a0 Motion carried 6-0-1.\u00a0 (Commissioner Stephens was not present in the room for the vote.)<\/u><\/p>\n
APPROVAL<\/strong><\/p>\n\n- Minutes from the November 15, 2018 Regular Commission Meeting <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Adams to approve the minutes from the November 15, 2018 Regular Commission Meeting.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\n\n- Minutes from the November 15, 2018 Executive Session <\/strong><\/li>\n<\/ol>\n
Commissioner Browning made a motion seconded by Commissioner Adams to approve the minutes from the November 15, 2018 Executive Session.\u00a0 Motion carried 7-0-0.<\/u><\/p>\n\n- Contract Award CCTV Work, Phase 2 & 3 Downstream N.M. SPLOST Project \u2013 P. Crosby<\/strong><\/li>\n<\/ol>\n
Pam Crosby presented the recommendation to approve the contract award for the CCTV camera inspection for the 2016 SPLOST North Mainland Phase II Downstream Improvements Project.\u00a0 She advised that this camera work will cover approximately 14,205 linear feet of various size sewer pipe and fifty manholes.\u00a0 The Invitation for Bid was released on October 25, 2018 and a mandatory pre-bid conference was held on November 8, 2018 with six firms in attendance.\u00a0 Bids were received from all six of those firms, with Southeast Pipe Survey, Inc. providing the lowest responsive and responsible bid at $55,448.75.\u00a0 Mrs. Crosby noted that the camera inspection should be completed within about 60 days from the start date along with deliverable reports that will be used in the engineering phase of the Project.\u00a0 She provided that the goal of the CCTV camera inspection is to determine what portion of the existing lines are in a condition that may be rehabilitated at a lowest cost through CIPP lining versus which portions have deteriorated beyond that point and will need to be completely replaced.\u00a0 The camera inspection is expected to begin in early January 2019.<\/p>\n
Commissioner Turnipseed made a motion seconded by Commissioner Copeland to move that the Brunswick Glynn Joint Water & Sewer Commission accept the bid of Southeast Pipe Survey, Inc., in the amount of $55,448.47 and enter into a contract for services to complete CCTV camera and manhole inspection as specified for Phase II and III portions of the 2016 North Mainland SPLOST Project.\u00a0 \u00a0Motion carried 7-0-0.<\/u><\/p>\n\n- Customer Payment Assistance Program<\/strong> \u2013 C. Dorminy<\/li>\n<\/ol>\n
Charlie Dorminy recalled for the Commissioners that JWSC solicited bids from local community service organizations to act as a third party administrator for the JWSC Customer Payment Assistance Program that was enacted by JWSC\u2019s legislation in 2016.\u00a0 Costal Georgia Community Action Authority, Inc. submitted a bid and was selected.\u00a0 Mr. Dorminy then provided an overview of the Proposal in that Community Action will implement and operate a Customer Payment Assistance Program designed to provide emergency assistance to eligible customers of the JWSC, the funds for which will be collected by voluntary donation from customers of the JWSC and others in a manner substantially similar to Community Action\u2019s existing Low-Income Home Energy Assistance Program, and to further provide related eligibility determinations, program marketing, and financial and performance reporting, as described within the Agreement.\u00a0 Disbursements of the Program funds will be made twice monthly, on the 10th<\/sup> and 30th<\/sup> of each month.\u00a0 Comprehensive monthly program operation and financial reporting shall be due to JWSC no later than the 15th<\/sup> of every month and shall set out the financial resources of the Program including all assets and expenditures as well as all other relevant metrics related to the operation and use of the Program.\u00a0 Mr. Dorminy further advised that the Administration Fee will be equal to fifteen percent of the amount of assistance provided and shall be payable from the contributed or donated funds.\u00a0 He continued that Community Action further agrees to engage in customary and reasonable marketing activities within the service area of the JWSC to support and promote use of the Program.\u00a0 They will also provide additional wrap-around services and resources to eligible applicants, including resources related to case management, housing services, employment services, income management, and energy assistance.\u00a0 After Commissioner Browning requested to go on record as saying that, \u201cThe Commission should be prepared to hear about how the Program is not working, as well as how it is working and be prepared to make any changes or do what we can to tweak it and make it better as we move forward with this, what I think is going to be a good Program.\u201d\u00a0 After some additional discussion a motion was made.<\/p>\nCommissioner Browning made a motion seconded by Commissioner Copeland move that the JWSC approve the Customer Payment Assistance Program Agreement with Coastal Georgia Community Action Authority, Inc.\u00a0 Motion carried 7-0-0.<\/u>\u00a0<\/strong><\/p>\nCommissioner Harvey requested follow-up on the processes of the Program.\u00a0<\/strong><\/p>\n\n- Operating Agreement Seventh Amendment <\/strong>\u2013 C. Dorminy<\/li>\n<\/ol>\n
Charlie Dorminy presented the Commission with the recommendation to approve the Seventh Amendment to the Operating Agreement and also the Amendment to the Intergovernmental Agreement.\u00a0 He recalled for the Commissioners that the Fifth Addendum to the Operating Agreement amended the Operational Agreement to allow the JWSC to receive direct disbursements of eligible SPLOST funds proceeds from the City and\/or County for approved water and sewer SPLOST projects beginning with the SPLOST 2016 and authorized JWSC to complete such projects.\u00a0 Mr. Dorminy further noted that the County and JWSC now wish to accomplish the same goal with regard to one of the remaining SPLOST V projects.\u00a0 He provided that on November 8, 2005 voters of Glynn County approved the imposition of SPLOST to be collected beginning on January 1, 2007 for the raising of an estimated amount of $124,449,616 for the purpose of funding certain capital outlay projects, including improvements to the water and sewer systems in the City and County. The approved SPLOST V projects for Glynn County included various water and sewer capital outlay projects, including a wastewater treatment project. \u00a0Mr. Dorminy then advised that SPLOST V proceeds actually received from the state revenue commissioner were substantially less than estimated, resulting in a shortfall and reduction in the amounts originally estimated for many SPLOST V projects, including water and sewer projects.\u00a0 SPLOST V proceeds in the amount of $1,480,647.30 have been allocated and reserved by the County for completion of the SPLOST V water and sewer project described and set forth in Section 4 of this Agreement.\u00a0 He then provided an overview of the Proposal\/Agreement.\u00a0 The Seventh Addendum to the Operational Agreement, which was attached for the Commissioners review and voting approval, will further amend the Operating Agreement to allow the JWSC to receive direct disbursements of remaining, eligible SPLOST V proceeds from the City and\/or County for the approved water and sewer projects, under the terms agreed to within a separate Intergovernmental Agreement. \u00a0He noted that the JWSC will first vote on whether to approve the Seventh Operating Agreement Addendum. \u00a0Mr. Dorminy continued that additionally, the County and JWSC desire to enter into an Intergovernmental Agreement, which was attached for the Commissioners review and voting approval, in order for the County to allow for the disbursement of eligible SPLOST V proceeds to the JWSC for the water and sewer project and for the JWSC to complete such project under the terms set forth in the IGA.\u00a0 If the Operating Agreement Addendum is approved by the JWSC, the JWSC will then vote on whether to approve the IGA subject to the City and County approval of the 7th<\/sup> Operating Agreement Addendum. He further added, through the IGA, the County and JWSC agree that the Project is to be funded in whole or in part using the remaining $1,480,647.30 of SPLOST V proceeds allocated and reserved by the County specifically for this Project and shall be used for Mainland Wastewater Treatment Plant Capital Upgrades and Improvements at or near the site of the Academy Creek Wastewater Treatment Plant in order to increase capacity and improve sewer service in mainland Glynn County.\u00a0 The JWSC agrees to promptly perform and complete the SPLOST V Project and understands it is solely responsible for the completion of same. If any unspent SPLOST V funds remain with the JWSC after JWSC has satisfactorily completed and funded the SPLOST V Project, such remaining funds shall be deemed excess funds, immediately returned to the County, and disposed of by the County as provided by Georgia law.\u00a0 Mr. Dorminy concluded the overview of the Agreement.\u00a0 The JWSC agrees to promptly proceed with the acquisition, construction, and equipping of the Project. The JWSC understands and agrees that it must fund and complete the Project and that the Project cannot be abandoned even if the actual cost of the Project exceeds the amount of SPLOST proceeds received from the County under this Agreement. \u00a0He then advised that following discussion, we will need a vote first on the Operating Agreement, and subject to that approval we will then need a vote on the IGA.<\/p>\nCommissioner Turnipseed asked if this was all of the remaining SPLOST V projects, or just one of the SPLOST Projects.\u00a0 Mr. Dorminy responded that the Operating Agreement applies to all three remaining, but the Intergovernmental Agreement only applies to this one Project.\u00a0 Commissioner Turnipseed then noted that we have Alder Circle that\u2019s $200,000, and there\u2019s another project in Brunswick, I believe.\u00a0 Mr. Dorminy noted he believed that was right. Commissioner Turnipseed then asked what was happening with those. \u00a0Mr. Dorminy responded that there will be a subsequent Intergovernmental Agreement related to those.Commissioner Stephens asked Mr. Dorminy to repeat and advise which Agreement applies to all three projects and which one doesn\u2019t.\u00a0 Mr. Dorminy replied that the Operating Agreement Amendment applies to all 2005 projects, water and sewer projects; the IGA only applies to this one project, the Academy Creek Project.\u00a0 Commissioner Turnipseed asked if there should be an IGA for those other projects too. Mr. Dorminy responded that we will eventually.\u00a0 Commissioner Turnipseed asked why weren\u2019t they in this IGA too, and get it all cleaned up at one time.\u00a0 Commissioner Harvey noted that one of those would go to the City.\u00a0 Commissioner Turnipseed then asked about Alder Circle, and that we are having issues there too.\u00a0 Mr. Dorminy noted that this one was directed to be done first.\u00a0 Mr. Junkin added that it on his list though. Commissioner Stephens asked what the value of the second one was with the County.\u00a0 Andrew Burroughs advised that Holly Street and Alder Circle was about $500,000 to $600,000.\u00a0 Mr. Junkin added $600,000 plus some change.<\/p>\n
Commissioner Turnipseed then noted the document said $1.48M and some change is what is remaining, and said that obviously some $20,000 of that was spent on what was the original scope of this Project, am I correct?\u00a0 Mr. Dorminy noted he was not sure what that was spent on, and Mr. Junkin then began to add that it was spent on wasteload allocation when Commissioner Turnipseed continued to ask if by us changing this will we have to reimburse that $20,000 since it was spent on the original scope?\u00a0 Mr. Dorminy advised that would be a County issue.<\/p>\n
Commissioner Turnipseed then returned to Section 4 and noted he was concerned about some of the language.\u00a0 Mr. Dorminy asked which document, and clarified the Intergovernmental Agreement.\u00a0 Commissioner Turnipseed mentioned it was in several places in Section 4, and in page 3 of 9 also, and continued that in Section 4(b) it read, \u201cThe County and JWSC have carefully considered said growth reduction and change in development patterns, as well as the reduction in available SPLOST V proceeds, and have determined and concluded that the wastewater treatment needs of Glynn County and citizens of Glynn County will be served by capital upgrades and improvements at the Academy Creek Wastewater Treatment Plant.\u00a0 The County and JWSC further find and determine that said allocation of funds toward capital upgrades and improvements at the Academy Creek Wastewater Treatment Plant is consistent with the purpose and intent for this SPLOST V project and accomplishes the purposes and end goal, which is to increase capacity and improve sewer service in mainland Glynn County through a mainland wastewater treatment plant capital outlay project.\u201d\u00a0 Commissioner Turnipseed said as it relates to increasing capacity, it is increasing the sewage transport capacity, but it is not increasing the treatment capacity, and I don\u2019t know if that should be changed.\u00a0 He then noted that the document said that the County and JWSC have considered said growth reduction and change in development patterns, and provided that to his knowledge the JWSC has never voted or considered that, maybe the County has but I am not sure JWSC has, and I would just like some comments on that.\u00a0 Mr. Dorminy clarified if the comments were to come from him, and Commissioner Turnipseed noted from anybody.\u00a0 Commissioner Harvey asked what his question was.\u00a0 Commissioner Turnipseed said I\u2019ve got questions, and then asked when did JWSC agree that the, and he read from the document, \u201c\u2026have carefully considered said growth reduction and change in development patterns and have concluded that the wastewater treatment needs of mainland Glynn County can be served by Academy Creek Wastewater Treatment Plant.\u201d\u00a0 Mr. Dorminy said I think that is what you are determining right now, with an affirmative vote on this Agreement. Commissioner Turnipseed said okay.\u00a0 Commissioner Browning added that is what\u2019s in front of us right now.\u00a0 Commissioner Turnipseed commented that he did not think we have carefully considered that yet, so I don\u2019t see how we can vote on it. Chairman Elliott said I think we can, and then called for a motion.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Harvey to move that the JWSC approve the 7th<\/sup> Operating Agreement Addendum. <\/u><\/p>\nChairman Elliott asked if there was any further discussion. With no further discussion requested, he then called for a vote.<\/p>\n
\u00a0Motion Carried 4-3-0.\u00a0 Chairman Elliott, Vice-Chairman Browning, Commissioner Harvey and Commissioner Adams voted for the motion.\u00a0 Commissioner Turnipseed, Commissioner Stephens and Commissioner Copeland voted against the motion. <\/u><\/p>\n\n- Intergovernmental Agreement Amendment <\/strong>\u2013 C. Dorminy<\/li>\n<\/ol>\n
(The initial discussion for Approval Item #6 is contained within the discussion on Approval Item #5.)<\/p>\n
After the vote on Approval Item #5, Charlie Dorminy then provided that the second motion would be in relation to the 2005 Intergovernmental Agreement.<\/p>\n
Chairman Elliott asked for a motion on that.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Adams to move that the JWSC enter into the SPLOST 2005 Intergovernmental Agreement for Sewer Improvements, subject to the County and City approving the 7th<\/sup> Operating Agreement Addendum.<\/u><\/p>\nChairman Elliott asked if there was any discussion.<\/p>\n
Commissioner Harvey requested to return to Section 4 and the way it reads a bit difficult in exactly what it is saying.\u00a0 Commissioner Copeland asked if he was referring to the portion JWSC has carefully considered said growth reduction and change in development patterns, item (b).\u00a0 Commissioner Harvey noted yes, that he was just a bit concerned about that.\u00a0 Commissioner Copeland added that he would agree that he has not seen any presentation on what the expected growth patterns are now, or change in the development patterns.\u00a0 He said he knows what the Master Plan said, and that we have talked all around the Master Plan\u2019s not correct, but I\u2019ve never seen what we expect the new plan to be so that we can actually come up with a reasonable decision on what we should do based on what the new growth forecast is.\u00a0 He added that this item is stating that we have.\u00a0 Commissioner Browning said, well we did, we had gone through this, the County has gone through this over the last 2, 3 or 4 years, and that determination had been made, and this is the culmination.\u00a0 It has taken this long to get this to us.\u00a0 I know some of you have come on the board since all this work has been done, so that\u2019s where we are.\u00a0 He added, I mean we are here today to go ahead and take a vote on this.\u00a0 So I would like to ask you all to understand that a lot of work and a lot of thought has gone into this over the last 3 or 4 years and to continue to support us to keep going in this direction, and get that money where it is much needed which is at Academy Creek Wastewater Treatment Plant.\u00a0 Commissioner Turnipseed said and I appreciate what the County has done, but this just says that the JWSC, and to my knowledge that JWSC has not done that, but that is one issue.\u00a0 Chairman Elliott asked so, if we strike the word JWSC from it, and then asked Mr. Dorminy if that is possible.\u00a0 Mr. Dorminy replied if that is the vote.\u00a0 Chairman Elliott added the County has determined it.\u00a0 Mr. Dorminy said the County is still going to have to approve this. Commissioner Browning provided that back when Dale Provenzano was chairman here those discussions and a determination was made at that time.\u00a0 Chairman Elliott noted that he knew we did not vote on it, which is what these gentlemen are asking for, but it was recognized that growth out there was not going to occur by the JWSC.\u00a0 Commissioner Turnipseed said well, yes, and we all realize we had a recession in 2008, so that affected a lot of things, so I understand all that, but the JWSC has not decided that that is how we want to go.\u00a0 Now we have already had the vote on that particular item.\u00a0 Commissioner Browning provided that this is what is before us today.\u00a0 Commissioner Stephens said my heartburn is a couple of months ago we talked in here does the north mainland plant even make sense to us to explore, and we all talked about the SPLOST money out there that was kind of allocated for that, and now we are voting without further really discussing\u2026 Chairman Elliott added that he did not recall us ever saying that we needed a north mainland plant.\u00a0 Commissioner Stephens responded saying I didn\u2019t say we said we needed one, I said we discussed it.\u00a0 There were people in here discussing it, not that we need it, but that we ought to evaluate whether it makes sense to have it.\u00a0 Chairman Elliott said okay.\u00a0 Commissioner Stephens added, and we haven\u2019t closed that evaluation.\u00a0 He noted I am not against this conceptually, I would just like a little time for us to have a conversation to say does it make sense to allocate money here or here.\u00a0 Chairman Elliott said, well I think that the needs of Academy Creek are greater, and we have other funds to devote towards studies. \u00a0Commissioner Stephens said well we are fixing to do a GEFA loan for Academy Creek.\u00a0 Chairman Elliott commented well, we don\u2019t have to borrow as much.\u00a0 Commissioner Stephens added that\u2019s what we talked about a month ago.\u00a0 Commissioner Harvey said excuse me gentlemen, the reason why I brought this up was just because I didn\u2019t like how that wording was made there because it referenced the fact that we, as JWSC decided that along with the County and basically this is something that the County has decided, and that money can be used effectively no matter how we word it, it can be used effectively by JWSC, and that\u2019s one thing that I believe we can do regardless of what we do with our North Mainland Project.\u00a0 Commissioner Harvey continued, that belongs to us, we will decide as to what we do with that.\u00a0 I don\u2019t think the County should tell us what we should do with that, what we do with our project. However, they control the SPLOST so they are well within their right to do as they see fit as far as how to direct those funds for whatever they decide for us to do with it. That is just my opinion on that. Commissioner Stephens said, and I don\u2019t know that I agree that Academy Creek is the greatest need, it might be, but until we\u2019ve looked at that, I don\u2019t know that it is.\u00a0 Chairman Elliott said, I\u2019m sorry but I disagree with you.\u00a0 You don\u2019t have the capability to know that, we have a staff that tells us that.\u00a0 Commissioner Stephens said that is the point in looking at it. Chairman Elliott added, okay, that\u2019s where the money is devoted to, towards the north mainland, that\u2019s where it needs to go, we know that.\u00a0 Those of us who have been on the Commission for more than a year understand that.\u00a0 Commissioner Stephens said you can get mad if you want to, but I mean it is my opinion that we ought to look at it.<\/p>\n
Chairman Elliott said I think we have had enough discussion, I call the vote.\u00a0 Commissioner Browning said Mr. Chairman we have a motion on the table.\u00a0 Chairman Elliott said yes, we have a motion and a second.\u00a0 The vote was then taken.<\/p>\n
Motion Carried 4-3-0.\u00a0 Chairman Elliott, Vice-Chairman Browning, Commissioner Harvey and Commissioner Adams voted for the motion.\u00a0 Commissioner Turnipseed, Commissioner Stephens and Commissioner Copeland voted against the motion. <\/u><\/p>\n\n- Village Area Drainage Project MOU<\/strong>\u2013 C. Dorminy<\/li>\n<\/ol>\n
Charlie Dorminy presented the Commission with the recommendation to approve a MOU with Glynn County for reimbursing the County for items related to water and sewer infrastructure within the Pier Village Drainage Project on St. Simons Island.\u00a0 He provided the background information regarding the purpose of the Project including that this a SPLOST 2016 public project.\u00a0 Mr. Dorminy advised that Glynn County will pay its selected Contractor directly for expenses and costs related to the JWSC Improvements in the manner set forth in its contract with that Contractor.\u00a0 JWSC will then reimburse the County for the County\u2019s actual costs and expenses related to the JWSC Improvements within thirty days of the County submitting a request for reimbursement along with supporting documentation to JWSC.\u00a0 There were some questions and discussion regarding if this was an open ended agreement, or if there was a specified amount to not exceed.<\/p>\n
Commissioner Stephens made a motion seconded by Commissioner Copeland to move that the JWSC approve the MOU with Glynn County related to the Pier Village Drainage Improvements subject to revision of Section 2 to include an estimate of $60,000.\u00a0 Motion carried 7-0-0. <\/u><\/p>\n\n- Liquid Oxygen Tank Analysis<\/strong> \u2013 A. Burroughs<\/li>\n<\/ol>\n
Andrew Burroughs recalled for the Commission that at the last Commission Meeting on November 15, 2018 the subject of amending the current liquid oxygen supply contract with Matheson to include leasing a second supply tank from them to replace the old JWSC owned tank had been discussed.\u00a0 At that time, the Commission had requested additional information pertaining to costs of purchasing and maintaining a new JWSC owned tank versus leasing one, in addition to any documentation of the history of maintenance to the existing JWSC owned tank.\u00a0 Mr. Burroughs advised that there were no maintenance records kept on the old supply tank.\u00a0 He then provided the process he went through to obtain the requested information and to prepare a thorough cost comparison for the Commissioners to review and make a decision based on.\u00a0 After Mr. Burroughs explaining the details for the Commission to consider, a motion was made.<\/p>\n
Commissioner Browning made a motion seconded by Commissioner Stephens to move that the Brunswick Glynn Joint Water & Sewer Commission modify the existing Matheson Liquid Oxygen Supply and Storage Vessel Lease Agreement to include a second storage vessel for a term of 84 months at the rates listed on the attached Exhibit A.\u00a0 Motion carried 7-0-0.\u00a0<\/u><\/p>\n
DISCUSSION<\/strong><\/p>\n\n- LS4003 Engineering RFP <\/strong>\u2013 J. Junkin<\/li>\n<\/ol>\n
Mr. Junkin provided an overview of the current status of the RFP for LS4003 Engineering Services.\u00a0 Price and local consideration were added within the selection criteria, and three on-staff engineers will be on the evaluation team when the proposals are received.\u00a0 There was some discussion pertaining to the number of points indicated to be awarded for local preference within the RFP, whether or not it is advantageous to have local preference, including language to the RFP that the evaluation will be price based and qualifications based, etc.\u00a0 An addendum to the RFP will be posted to include details as requested by the Commissioners.<\/p>\n
\n- Leadership Institute Discussion<\/strong> \u2013 J. Junkin<\/li>\n<\/ol>\n
Mr. Junkin advised the Commission that BB&T has a subsidiary of associates that will come into an organization to research and evaluate the staff\u2019s ability to accept and cooperate with corporate and interpersonal changes.\u00a0 Mr. Junkin noted that BB&T has offered to make a recommendation.<\/p>\n
\n- Social Media Standards of Practice <\/strong>\u2013 J. Sellers<\/li>\n<\/ol>\n
Jay Sellers presented a discussion on Social Media Standards of Practice.\u00a0 He explained that the intent of the new social media policy would be to address, in a specific and relevant sense, how behavior exhibited by the employee while interacting with customers online in a social media realm is to have the same consequences as those that would apply had the interaction taken place in person or by phone.<\/p>\n
\n- R&R Capital Projects Update <\/strong>\u2013 T. Kline<\/li>\n<\/ol>\n
Todd Kline provided the monthly update on the R&R Capital Projects to the Commission.\u00a0 He was requested to provide capacity information regarding the Project No. 702 North Mainland Sewer Improvements.\u00a0 Specifically requested to be presented and documented was the additional capacity gained through Phase 1, additional capacity gained by Phase 2, and the additional capacity gained by Phase 3 of the Project, including the areas served.\u00a0 This information is expected to be provided with the next R&R Capital Projects Report.\u00a0 Mr. Kline addressed the various questions from the Commissioners regarding projects.<\/p>\n
EXECUTIVE DIRECTOR\u2019S UPDATE<\/strong><\/p>\nMr. Junkin reminded the Commissioners about the upcoming Grits & Issues Breakfast and gave a brief overview.\u00a0 He also provided that a workman\u2019s compensation renewal presentation would be on the agenda for the December 20th<\/sup> Commission Meeting.\u00a0 This renewal is due on January 1, 2019. \u00a0Mr. Junkin reminded the Commission about the upcoming forum on Sea Level Rise Predictions. \u00a0\u00a0He then updated the current status of the repairs on PS2032 gravity lines, as well as on the earlier meetings in the week regarding CDBG Grants.<\/p>\nCHAIRMAN\u2019S UPDATE<\/strong><\/p>\nThere was no further update at this time.<\/p>\n
There being no further business, the meeting was adjourned at 4:53 p.m.<\/p>\n","protected":false},"excerpt":{"rendered":"
For your consideration, please read the minutes from the Commission Meeting held on Thursday, December 6, 2018 at 2:00 p.m. Commission Meeting Minutes 12-6-18 with Attachments To read the minutes, please open or download the pdf from the link above, or you may see more below.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[2],"tags":[],"class_list":["post-9978","post","type-post","status-publish","format-standard","hentry","category-commission-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9978","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=9978"}],"version-history":[{"count":0,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=\/wp\/v2\/posts\/9978\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=9978"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=9978"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.goldenisleslepc.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=9978"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}