For your consideration, please read the minutes from the Commission Meeting held on Thursday, April 17, 2025 at 2:00 p.m. in the Commission Meeting Room.

Commission_Minutes_04-17-2025_with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

 

Brunswick-Glynn Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, April 17, 2025, at 2:00 pm

COMMISSION MINUTES

 

PRESENT:                             

G. Ben Turnipseed, Chairman

Clayton Watson, Vice-Chairman

Charles Cook, Commissioner

Wayne Neal, Commissioner

Lance Sabbe, Commissioner

Dave Ford, Commissioner

Bill Edgy, Commissioner

 

ALSO PRESENT:                  

Andrew Burroughs, Executive Director

 

Charles A. Dorminy, HBS Legal Counsel

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering

Frances Wilson, Accounting Manager

Pam Crosby, Director of Procurement

Christa Free, Procurement Coordinator

Kirk Young, Director of Wastewater

Trevor Peters, Thomas & Hutton

Chuck Munn, HIC Land

Jeff Wiggins, Hoyer Investment Company

 

MEDIA PRESENT:                Matthew Permar, The Islander  

                                               

Chairman Turnipseed called the meeting to order at 2:00 p.m.

Chairman Turnipseed provided the Invocation, and Commissioner Edgy led the Pledge of Allegiance.

 

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period. There being no public comment, Chairman Turnipseed closed the public comment period.

 

EMPLOYEE RECOGNITION

Caleb Lovell – Water Laboratory Analyst License

Allen Enlow – Wastewater Collections System Operator

 

COMMITTEE UPDATES

Facilities Committee – Chairman Turnipseed provided an update on the Facilities Committee Meeting held on April 16, 2025.

Finance Committee – Commissioner Watson provided an update on the Finance Committee Meeting held on April 16, 2025.

APPROVAL

1. Minutes from March 20, 2025, Commission Meeting

Commissioner Cook made a motion seconded by Commissioner Neal to approve the minutes from the March 20, 2025, Regular Commission Meeting.  Motion carried 7-0-0.

 

2. Minutes from March 20, 2025, Executive Session

Commissioner Cook made a motion seconded by Commissioner Neal to approve the minutes from the March 20, 2025, Executive Session.  Motion carried 7-0-0.

 

3. Agreement with HIC Altama, LLC – A. Burroughs/C. Dorminy

Mr. Burroughs reminded the Commissioners that this item was also presented to both the Facilities and Finance Committees at yesterday’s meetings. He explained that this is an agreement to purchase 20 acres of property adjacent to Exit 42. Hoyer HIC Altama owns the property on the northwest quadrant at Exit 42, and BGJWSC is acquiring 20 acres in the northeast corner of that northwest quadrant.

HIC Altama is also making a lot of onsite improvements. JWSC approached them about whether they would be interested in selling property. As part of that discussion, JWSC also requested that they install larger diameter gravity sewer in the direction of the new wastewater treatment plant so that work would not have to be done twice. Currently they are in the process of installing that gravity sewer in a temporary pump station to pump it back out to the Highway 99 right-of-way, which is where they would have flowed their sewer had the new plant not been under consideration there. The force main from that temporary pump station is being routed all the way to Shell Road to tie into the force main for Pump Station 4118. This agreement is for the property and for the increase in infrastructure costs for the request JWSC made above and beyond what would be required for their own site development. In addition, there are future provisions for HIC Altama to do additional work in the event they need additional capacity before JWSC can get the treatment plant online, which is downstream or upstream work at Pump Station 4119, located at Golden Isles Parkway and Highway 99, in order to facilitate additional growth.

HIC Altama will receive capital fee credit for onsite use for the value of property and infrastructure. For that, they intend to build approximately 2,000 residential homes, then commercial and multifamily development near Highway 99. That value is estimated at approximately $5 million. If the value of the credits exceeds what they need onsite, they will then be able to recoup the remainder of their investment in a 70/30 split for connection fees that utilize the assets they installed. The term of the agreement is the later of 15 years from the execution of this Agreement or five years following the completion of the wastewater plant.

Commissioner Ford made a motion seconded by Commissioner Edgy that the Brunswick-Glynn Joint Water and Sewer Commission enter into an agreement with HIC Altama, LLC for 20 acres of property and additional infrastructure improvements for enhanced water and wastewater services along and near Highway 99 and Exit 42.  Motion carried 7-0-0.

 

4. FY2026 Organizational Budget – A. Burroughs

The proposed Fiscal Year 2026 budget was presented by Mr. Burroughs via a PowerPoint package. He explained that the budget was formulated with three goals in mind. First, he stressed that JWSC wants to maintain affordability for our customers despite rising costs. Second, JWSC is constantly trying to reinvest in our system, so project funding is being increased so that JWSC can rehab assets. Additionally, JWSC takes steps, such as updating some of our technologies, as we continuously strive to improve our operational efficiencies.

Highlights of the presentation include the following: 1. JWSC is not requesting a rate adjustment to customer usage fees for next year, 2. Repair and Replacement Reserve funding is being increased, which is the funding source for the majority of JWSC’s capital projects, and 3. Several general ledger accounts are being combined or eliminated as a result of recent reorganization of the Wastewater Division coupled with a planned reorganization of the Water Division. The proposed budget is $39,835,000, which is a 2.32% increase over last year’s budget.

Mr. Burroughs provided an explanation of both the revenues and expenses, operational and capital, as well as the percentages of each that are attributed to each department. He provided a comparison of JWSC proposed customer usage rates to the rates of neighboring and similar utilities to demonstrate the affordability of JWSC’s services. A line-item budget was provided to the Commissioners and is available online.

Commissioner Edgy made a motion seconded by Commissioner Sabbe that the Brunswick-Glynn Joint Water and Sewer Commission take the following actions: (1) approve submission of the Proposed Fiscal Year 2026 JWSC Budget to the City of Brunswick and to Glynn County for their review and comment, and (2) approve the Fiscal Year 2026 JWSC Budget in the amount of $39,835,000 subject to revisions resulting from comments received from the City of Brunswick and/or Glynn County. Motion carried 7-0-0.

 

5. Appointment of Auditor – F. Wilson

Mrs. Wilson explained that in Fiscal Year 2024, the JWSC issued a Request for Proposal for Auditing Services. The firm Mauldin & Jenkins was selected for the initial year ending June 30, 2024, with two optional renewal years. The fiscal year ending June 30, 2026, will be the final option year. Cost for the fiscal year ending June 30, 2025, would be $25,400.

Commissioner Sabbe made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission approve to engage the accounting firm of Mauldin & Jenkins to perform the financial audit of the Brunswick-Glynn Joint Water and Sewer Commission for the fiscal year ending June 30, 2025 at a cost of twenty-five thousand four hundred ($25,400.00) dollars.  Motion carried 7-0-0.

 

6. Contract Award – FEMA Fixed Generator Installations – A. Burroughs

Mr. Burroughs stated that this project was originally funded with a FEMA Hazard Mitigation Grant that was awarded in 2020. Funding was awarded for the purchase of eight fixed generators as well as installation of those generators. JWSC made the decision to purchase the generators immediately due to extended lead times for those generators, as long as 84 weeks. The cost for those generators was $1,251,973.59.

The item currently being presented for the Board’s consideration is a contract to install those generators. The low bid received was from Popco, Inc. in the amount of $4,905,080. The sum of the purchased generators and the proposed installation contract will exceed the funding provided by the FEMA grant. JWSC will pursue a budget adjustment with FEMA for that overage. However, if that overage cannot be funded with additional FEMA funds, JWSC could fund that overage with uncommitted funds in the Repair and Replacement Reserve.

Commissioner Neal made a motion seconded by Commissioner Ford that the Brunswick-Glynn Joint Water and Sewer Commission award a contract to Popco, Inc. for the installation of eight (8) fixed generators in the amount of $4,905,080.00.  Motion carried 7-0-0.

 

 

7. GEFA Loan Modification – L. Roberts

Mrs. Roberts reminded the Board that JWSC had been granted a loan in 2019 by the Georgia Environmental Finance Authority. That loan was through GEFA’s State Revolving Fund under their Clean Water programs. The original loan amount was, and has remained, $15 million at a rate of 2.38% for 30 years. The project covered by that loan involved various work at the Academy Creek Water Pollution Control Facility as well as in parts of the JWSC gravity sewer system. Due to labor and materials delays, during and following COVID, on the Academy Creek WPCF work, the gravity sewer system work had a delayed start. As a result, it has become necessary to request a time extension from GEFA in the form of a Loan Modification. This modification is for a time extension to April 1, 2026, only, and no other provisions of the loan will change.

Commissioner Cook made a motion seconded by Commissioner Edgy that the Brunswick-Glynn Joint Water and Sewer Commission approve the modification for time extension for GEFA Loan CW2019008 in the form of the attached Resolution.  Motion carried 7-0-0.

 

8. Cityworks ELA Renewal – A. Burroughs

Cityworks is the software program that is utilized by JWSC for asset management and work order management. Mr. Burroughs explained that the software is a cloud-based program that is utilized under an Enterprise License Agreement or ELA. The ELA must be renewed each year. This year, there is a 5% price increase over the previous year. This brings the total cost to $51,046.63. The cost for this software is divided among the various JWSC divisions that utilize the software, based on the number of user licenses allocated to each division.

Commissioner Watson made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission approve the renewal of the Fiscal Year 2026 Cityworks Enterprise License Agreement with Azteca Systems, LLC in the amount of $51,046.63. Motion carried 7-0-0.

 

9. Neptune 360 Renewal – L. Roberts

This renewal is also an annual software contract for cloud-based software. Mrs. Roberts explained that this software is utilized in conjunction with the new Neptune smart meters that were installed in the recent systemwide meter change-out project. This Software as a Service (SaaS) package is essential to the JWSC’s daily meter reading, billing and customer service functions. It utilizes the AWS platform, which provides needed security and redundancy. The annual billing is processed through Neptune’s distributor Delta Municipal Supply who was the general contractor for the meter change-out project. The annual cost is based on the number of active meter endpoints.

Commissioner Sabbe made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission authorize payment of the annual subscription for the Neptune 360 software to Delta Municipal Supply, Inc. in the amount of $67,685.24. Motion carried 7-0-0.

 

10. Dedication of Easements and Infrastructure – T. Kline

Mr. Kline began by explaining that there are three properties involved with this approval item.

The first two items involve adjacent property owners on Saint Simons Island who also applied to Glynn County for right-of-way abandonment. Behind each of their properties is an unopened, essentially impassable, alley. JWSC has a sewer main that runs back to that alley. This was noted during a project plan review by Glynn County. So, JWSC requested that Glynn County encourage the property owners to dedicate easements to JWSC so that we maintain access to that sewer.

The third item involves an easement in the Cinder Hill subdivision located in JWSC’s South Mainland service area. This easement will allow JWSC to connect a water loop through Cinder Hill and Barrington Oaks subdivisions. That water loop connection will also support JWSC’s planned water system improvements at Exit 29.

Commissioner Neal made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept these easements with associated documentation. Motion carried 7-0-0.

 

 

EXECUTIVE DIRECTOR’S UPDATE

Mr. Burroughs mentioned the upcoming Georgia Rural Water Association (GRWA) conference in early May on Jekyll Island. He also announced that two JWSC staff members were recognized at the Spring conference for the Georgia Association of Water Professionals. Jacob Mason from Water Production was awarded the Top Water Operator in District 8. Also, Jason Vo from Planning & Construction was inducted into the GWWA Golden Fire Hydrant Society.

Additionally, Mr. Burroughs thanked the Commission for their support of the FY2026 budget. He also acknowledged the budget team and let them know he appreciated their work.

 

COMMISSIONERS’ DISCUSSION – none

 

CHAIRMAN’S UPDATE

Chairman Turnipseed also mentioned the GRWA Conference that is planned for May 6-8 at the Jekyll Island Convention Center. He shared with the Board that about 60 JWSC staff members are registered for that event. He emphasized how pleased he is to see those staff members attending all of their sessions and actively participating in the conversations, and he complimented JWSC leadership on the example they set. He explained that this is a good opportunity for license holders to get their continuing education credits, but he clarified that the event should not just be about that. He closed by encouraging the Board members to reach out to JWSC senior staff to get information about attending the conference themselves.

 

EXECUTIVE SESSION

Chairman Turnipseed requested a motion to adjourn to Executive Session for matters of property and litigation. Mr. Burroughs noted that no action would be needed afterward.

Commissioner Neal made a motion seconded by Commissioner Watson to adjourn to Executive Session.  Motion carried 7-0-0.

Commissioners returned to the Commission Chambers. Chairman Turnipseed entertained a motion to return from Executive Session.

Commissioner Neal made a motion seconded by Commissioner Sabbe to return from Executive Session.  Motion carried 7-0-0.

 

ADJOURN

There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.

 Commissioner Sabbe made a motion seconded by Commissioner Watson to adjourn the meeting.  Motion carried 7-0-0.

 

The Chairman adjourned the meeting at 2:57 p.m.

For your consideration, please read the minutes from the Commission Meeting held on Thursday, March 20, 2025 at 2:00 p.m. in the Commission Meeting Room.

Commission_Minutes_03-20-2025_with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

 

Brunswick-Glynn Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, March 20, 2025, at 2:00 pm

COMMISSION MINUTES

PRESENT:                             

G. Ben Turnipseed, Chairman

Clayton Watson, Vice-Chairman

Charles Cook, Commissioner

Wayne Neal, Commissioner

Lance Sabbe, Commissioner

Dave Ford, Commissioner

Bill Edgy, Commissioner

 

ALSO PRESENT:                  

Andrew Burroughs, Executive Director

Charles A. Dorminy, HBS Legal Counsel

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering

David Owens, Director of Finance

Pam Crosby, Director of Procurement

Christa Free, Procurement Coordinator

Fred McGinty, Oakbridge Insurance

 

MEDIA PRESENT:                None

                                               

Chairman Turnipseed called the meeting to order at 2:00 PM.

Commissioner Watson provided the Invocation, and Commissioner Cook led the Pledge of Allegiance.

 

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period. There being no public comment, Chairman Turnipseed closed the public comment period.

 

EMPLOYEE RECOGNITION

Employees scheduled for recognition were unable to attend.

 

COMMITTEE UPDATES

Facilities Committee – Chairman Turnipseed provided an update on the Facilities Committee Meeting held on March 19, 2025.

Finance Committee – Commissioner Watson provided an update on the Finance Committee Meeting held on March 19, 2025.

 

AMENDMENT TO AGENDA

Commissioner Cook made a motion seconded by Commissioner Sabbe to defer Approval Item #8 to the next meeting.  Motion carried 7-0-0.

 

APPROVAL

1. Minutes from February 20, 2025, Commission Meeting

Commissioner Cook made a motion seconded by Commissioner Neal to approve the minutes from the February 20, 2025, Regular Commission Meeting.  Motion carried 7-0-0.

 

2. Minutes from February 20, 2025, Executive Session

Commissioner Cook made a motion seconded by Commissioner Edgy to approve the minutes from the February 20, 2025, Executive Session.  Motion carried 7-0-0.

 

3. FY26 Property and Liability Insurance Renewal – A. Burroughs/F. McGinty

Mr. Burroughs explained that BGJWSC’s insurance coverage is under a suite of coverage packages with multiple carriers that is updated around this time every year. The two main pieces are the property insurance and the liability package, which includes auto liability. JWSC saw a fairly significant jump in the liability package, almost a 20% increase, which was mostly offset by a reduction in the property package, a 4% reduction. Total cost increase this year is $9,154, for a total premium for the six lines of coverage of $724,386. A summary sheet was provided that included the different coverages and limits that JWSC has, as well as a detailed proposal provided by Mr. Fred McGinty with Oakbridge Insurance. The information provided included the automobile schedules, property schedules, etc. Commissioner Watson posed some questions related to automobile coverages and deductibles at the March 19, 2025, Finance Committee. Mr. Burroughs introduced Mr. McGinty. Mr. McGinty provided the additional information to the Commission that was requested at the Finance Committee meeting, and he offered to answer further questions from the Board.

Commissioner Cook made a motion seconded by Commissioner Sabbe that the Brunswick-Glynn Joint Water and Sewer Commission approve insurance renewal rates for each coverage category and insurer as listed in the attached 2025 Property and Liability Insurance Premium Summary.  Motion carried 7-0-0.

 

4. Contract Award – SPLOST Exit 29 WPF & EST – Div 2 – A. Burroughs

Mr. Burroughs informed the Board that this item was heard at both the Facilities and Finance Committee meetings the previous day. Both committees voted to recommend moving the item forward for the full Commission’s approval.

He reminded the Board that in January 2025 JWSC awarded bids for Division 1 and Division 3 of this project. The work was bid as three separate Divisions. Division 1 was a conversion of a fire well into a water production facility through the addition of treatment chemicals and a ground storage tank. Division 3 was for some distribution system improvements to loop some neighborhoods more effectively and stop them from being single-fed. Division 2 is for the construction of a 500,000 gallon elevated storage tank. When JWSC bid all three together, no bids were received for Division 2. Initially, JWSC allowed for three different styles of water tanks to be included. When the work was rebid, JWSC narrowed it down to just the composite style tank, and two bids were received. Bids were received on March 6, 2025. The low bid was from Landmark Structures at $7,767,000 for the construction of Division 2. Thomas & Hutton, the Engineer of Record, had a $9.6 million Opinion of Probable Cost on Division 2. This will, if awarded, consume the bulk of the remaining Tier One SPLOST funds awarded at SPLOST 2022. There will be $361,942 uncommitted for SPLOST 2022 funding for Tier One. A letter of recommendation to award this contract to Landmark Structures from Thomas & Hutton is attached to the memo, as well as a bid tab. A mathematical error was discovered in the Caldwell Tanks bid. That was adjusted, but it did not impact who the low bid was on the contract.

Considering the values of this item plus item three on our agenda (construction phase services contract for this work and the other two divisions), if both contracts are awarded at the values shown, JWSC will exceed the allotted SPLOST Tier One funds. JWSC does have the potential for, if collected, an additional $2 million in SPLOST Tier Two funding from Glynn County, if collected, which appears likely. The BGJWSC logo will be displayed on at least one side of the tank, and it will be visible from I-95.

Commissioner Ford made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission award a contract to Landmark Structures, LLC in the amount of $7,767,000.00 for Division 2 of the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 7-0-0.

 

5. Contract Award – SPLOST Exit 29 WPF & EST Construction Phase Svcs. – A. Burroughs

On April 20, 2023, JWSC awarded a contract for design, engineering and bid preparation to Thomas & Hutton for engineering services for the SPLOST Exit 29 Water Production Facility and Elevated Storage Tank project. Mr. Burroughs stated that, at that time, a percentage of construction cost was requested for the construction phase services, such as submittal reviews, and payout reviews, as well as 40 hours per week of onsite observation of construction while construction is occurring. Thomas & Hutton’s percentage at the time of that RFP was 3%. However, at the time of that solicitation, the project was intended and written into the RFP as being awarded under one contract. Since this work is now separated into three separate contracts with three separate vendors, Thomas & Hutton has requested an adjustment to 3.8%, as allowed by their engineering contract, for the construction phase services. Based on the total cost of the project being $12,825,011, 3.8% of that is $487,350. JWSC did have to re-bid Division 2 as previously described, and there were some permitting fees that were not included in the original proposal. The total cost, including the rebid and the permitting fees, for this request is $493,608. Again, this would commit all of the Tier One SPLOST funding and $131,666 of the Tier Two SPLOST funding. Commissioner Sabbe asked if the work to be managed by Thomas & Hutton also supports expansion of the Port. Mr. Burroughs replied that while the Port does not buy water from JWSC, the offsite improvements that are ongoing and the growth that is being incurred residentially because of Port operations will benefit from that work.

 Commissioner Sabbe made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission award a contract to Thomas & Hutton in the amount of $493,608 for construction phase services for the Exit 29 Water Production Facility & Elevated Storage Tank project.  Motion carried 7-0-0.

 

6. Contract Award – Academy Creek WCPF Sludge Dryer Repairs – A. Burroughs

JWSC operates a Fenton sludge dryer at Academy Creek. Mr. Burroughs explained that Fenton is no longer in business, so JWSC is unable to buy a Fenton dryer. Trying to find parts has been very challenging, and with the improvements JWSC is making at Academy Creek, significant stress has been put on the dryer that previously was not placed upon it. JWSC has run into some issues with some bearings and related items at the site. When the dryer runs it will run some solids up to about 95% solids before taking it to the landfills, versus 15 to 18% coming off the belt presses. The landfills have certain limitations related to permitting that limit the volume of wet sludge that they can accept from JWSC.

There is one company, AIT Services, Inc. that is operated by one of the original designers of the Fenton sludge dryer. JWSC cannot locate parts from any other provider, so JWSC requested a quote from AIT Services to provide parts and labor to repair the dryer.

Mr. Burroughs noted that a correction is needed in the second paragraph under Staff Report. The $139k number does not include expediting one of the parts to shorten the timeframe. That amount is for the parts for the sprocket. It would cost approximately $8,000 to expedite the part so that JWSC can get the dryer back online sooner. For AIT Services to provide the parts and labor then completely rehab the dryer with new bearings, new sprockets and swivels, the cost would be $147,200.68. Considering the difference in hauling costs when the dryer is running, this investment would have a two-month payback. JWSC is running over 100 tons a month through the landfill right now. Saving 75% of the cost of 100 tons a month adds up quickly. Staff is evaluating the potential of adding a second dryer, but that would be a longer-term decision.

Commissioner Ford made a motion seconded by Commissioner Edgy that the Brunswick-Glynn Joint Water and Sewer Commission award in the amount of $147,200.68 to AIT Services, Inc. for the rehab of the Academy Creek sludge dryer.  Motion carried 7-0-0.

 

7. USGS Joint Funding Agreement – A. Burroughs

For several years BGJWSC has been entering into a joint funding agreement with the U.S. Geological Survey to monitor groundwater in the Upper Floridan Aquifer to determine the saltwater intrusion and the migration of chlorides throughout the Aquifer. Mr. Burroughs explained this is key for long-term planning for the existing JWSC wells. Also, as growth continues this helps JWSC to understand how the saltwater plume is being shifted relative to JWSC’s existing wells. The Perry Park well had to be closed several years ago, but so far none of JWSC’s other wells have been impacted, although the Brunswick Villas well is very near the plume location. With Pinova closing, some shifting of the plume has been observed. The plume appears to be concentrating a little bit closer to the Brunswick Cellulose property but this is not unexpected given the withdrawal rates they have. USGS’s work includes real-time monitoring. JWSC can go online and pull up the data on the well sites “24/7”. Also, there are additional samples that are taken throughout the year.

So, this is a key contract for JWSC. This expenditure is funded out of the Office of the Director’s operations budget, and sufficient budget exists to fund this year’s agreement. The Board was presented with a ten-year snapshot of what JWSC has spent in the past. Due to increases in costs that USGS is incurring to provide the services, the proposed amount for the contract has increased for the upcoming year. USGS is increasing their allotment by $5,000 and JWSC is increasing its allotment by $5,000 as well. Mr. Burroughs also indicated that there were other parties that provided funding for this work. For JWSC, this is an $85,000 joint funding agreement with the U.S. Geological Survey.

Mr. Burroughs referenced the written agreement containing descriptive information about the project. He also stated that he could invite Mr. Greg Cherry from USGS to prepare a presentation if the Board wishes for the USGS to present some data and results.

Commissioner Neal made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission enter into a Joint Funding Agreement with USGS in the amount of $85,000 for the continuation of groundwater monitoring in the Upper Floridan Aquifer.  Motion carried 7-0-0.

 

8. Agreement with HIC Altama, LLC – Deferred to Next Meeting

 

9. Dedication of Easements and Infrastructure – T. Kline

Mr. Kline explained that there are two items under this approval item. The first one is Grace Crossing Phase 2C, and that is dedication of infrastructure and an easement. The second is a temporary (up to three years) construction easement only for JWSC’s Exit 42 elevated storage tank project.

Grace Crossing is a development within a greater development called Carriage Gate off Harry Driggers Boulevard. In the dedication documents, Mr. Kline noted that there are about 1700 linear feet of eight-inch PVC water main and appurtenances such as hydrants, valves, etc., as well as a little over 1100 linear feet of eight-inch PVC gravity main. Also included are manholes and utility easements over the private rights-of-way. Record drawings are attached to the packet that show the water and sewer improvements. These were inspected all along the way, as all new construction is, by JWSC water personnel. This development will add 32 new customers to JWSC.

The temporary construction easement is near Exit 42 on I-95. Mr. Kline displayed GIS and indicated the proposed tank site. He stated that JWSC does have an existing easement that runs through there with existing water and sewer going through it. However, JWSC will access the tank site for construction with this temporary easement. This would give JWSC two legal access points.

Mr. Burroughs noted that permanent access will be along the general easement area. There will be a public right-of-way dedicated, but this will just allow JWSC and the contractor to access it during construction.

Commissioner Ford made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept these projects with associated documentation. Motion carried 7-0-0.

 

EXECUTIVE DIRECTOR’S UPDATE

Mr. Burroughs stated that prior to the next Board meeting JWSC will be accepting bids on a project that has been awarded FEMA funding. The scope of work includes purchasing and installing eight fixed generators. Bids are currently scheduled to be due on April 2, 2025. He also invited any Commissioners who were interested to contact him regarding attendance at the Georgia Rural Water Association’s Spring Conference on Jekyll Island, May 6-8. He described opportunities for attending presentations and industry networking that the conference presented.

 

COMMISSIONERS’ DISCUSSION

In a previous committee meeting, Commissioners requested a cost summary for a particular repair made by JWSC on a private system recently. Commissioner Ford asked if that information was available. Mr. Burroughs provided that total of $11,231.24 to the Commissioners and explained that this amount would be billed to the responsible party.

 

CHAIRMAN’S UPDATE

Chairman Turnipseed recognized and praised the commitment of an employee working 43 years with an entity. He thanked all retirees for their time, and he wished them well in their retirement. He also encouraged Commissioners to contact Mr. Burroughs about attending the GRWA conference. The Chairman was especially complimentary of JWSC staff due to their commitment to increasing their knowledge through regular attendance during all Conference break-out sessions.

 

EXECUTIVE SESSION

Chairman Turnipseed requested a motion to adjourn to Executive Session for matters of litigation. Mr. Burroughs noted that no action will be needed afterward.

Commissioner Neal made a motion seconded by Commissioner Sabbe to adjourn to Executive Session.  Motion carried 7-0-0.

 

Commissioners returned to the Commission Chambers. Chairman Turnipseed entertained a motion to return from Executive Session.

Commissioner Neal made a motion seconded by Commissioner Watson to return from Executive Session.  Motion carried 7-0-0.

 

ADJOURN

There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.

Commissioner Sabbe made a motion seconded by Commissioner Ford to adjourn the meeting.  Motion carried 7-0-0.

 

The Chairman adjourned the meeting at 2:57 p.m.

For your consideration, please read the minutes from the Commission Meeting held on Thursday, February 20, 2025 at 2:00 p.m. in the Commission Meeting Room.

Commission_Minutes_02-20-2025_with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

 

Brunswick-Glynn Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, February 20, 2025, at 2:00 PM

COMMISSION MINUTES

PRESENT:                         G. Ben Turnipseed, Chairman

                                               Clayton Watson, Vice-Chairman

                                               Charles Cook, Commissioner

                                               Wayne Neal, Commissioner

                                               Lance Sabbe, Commissioner

                                              Dave Ford, Commissioner

                                              Bill Edgy, Commissioner

 

ALSO PRESENT:              Andrew Burroughs, Executive Director

                                                Charles A. Dorminy, HBS Legal Counsel

                                                LaDonnah Roberts, Deputy Executive Director

                                                Todd Kline, Director of Engineering

                                                David Owens, Director of Finance

                                                Pam Crosby, Director of Procurement

                                                Christa Free, Procurement Coordinator

                                                Donnie Bankston, Water Production Superintendent

                                                Matt Lane, Water Production Supervisor

                                                Jacob Mason, Water Operator

                                               Annette Cornely, Planning & Development Coordinator

                                               Megan Pinker, Administrative Coordinator

 

MEDIA PRESENT:                None

                                               

Chairman Turnipseed called the meeting to order at 2:00 PM.

 

Chairman Turnipseed provided the Invocation, and Commissioner Sabbe led the Pledge of Allegiance.

 

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period. There being no public comment, Chairman Turnipseed closed the public comment period.

 

EMPLOYEE RECOGNITION

Jacob Mason – Water Operator Class 3

Matthew Lane – Georgia UST Class A/B Operator

Todd Kline – Water Distribution Operator

 

COMMITTEE UPDATES

Facilities Committee – Chairman Turnipseed provided an update on the Facilities Committee Meeting held on February 19, 2025.

Finance Committee – Commissioner Watson provided an update on the Finance Committee Meeting held on February 19, 2025.

 

AMENDMENT TO AGENDA

Commissioner Cook made a motion seconded by Commissioner Sabbe to defer Approval Item #7 to the next meeting.  Motion carried 7-0-0.

 

APPROVAL

1. Minutes from January 15, 2025, Commissioners’ Workshop

Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the January 15, 2025, Commissioners’ Workshop.  Motion carried 7-0-0.

 

2. Minutes from January 16, 2025, Commission Meeting

Commissioner Cook made a motion seconded by Commissioner Neal to approve the minutes from the January 16, 2025, Regular Commission Meeting.  Motion carried 7-0-0.

 

3. Minutes from January 16, 2025, Executive Session

Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the January 16, 2025, Executive Session.  Motion carried 7-0-0.

 

4. Contract Award – Community Road Area Water and Sewer Extensions – A. Burroughs

Mr. Burroughs described that the project area is bound by Altama Avenue to the east and Habersham to the west. It’s a commercial district that currently has water access but does need some water improvements to improve flows in the area. The area currently does not have access to sewer. Mr. Kline displayed the project area on the GIS system. Mr. Burroughs continued by saying that the project will put in pressure sewer force mains and allow service to every lot, indicating there are 120 parcels in this project area. The customers will have to install a grinder station on their site in order to connect, and customers will be responsible for paying the appropriate fees, but JWSC will make the service available. Through a competitive bidding process JWSC received four bids on February 11, 2025, with the low bid being from UWS Inc. UWS is finalizing the Arco project and is ready to subsequently begin work on this project. The Engineer of Record, Hussey Gay Bell, provided a bid tabulation and a recommendation to award to UWS at the total cost of $3,057,807.

Commissioner Ford made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission award a contract for the construction of the Community Road Area Water and Sewer Extension Project to UWS, Inc., in the amount of $3,057,807.00.  Motion carried 7-0-0.

 

5. Change Order No. 6 – Dunbar Creek WPCF Rehab – A. Burroughs

Mr. Burroughs provided that the rehabilitation project at this location is ongoing. During this project, there have been five change orders to date, which are listed in the memo. This Change Order No. 6 is a two-part change order, one of which is a reduction in scope of the previously proposed paving for the project. The value of that scope reduction is $140,592.11. However, the addition is to include chemical storage, pumping and piping necessary for the removal of phosphorus from the facility. This would be an addition of alum and liquid lime storage tanks. These tanks have a seven-day hold time as well as the ability to pump into two different locations for treatment purposes. The cost to include the new chemical treatments is $521,450, for the combined net cost of this change order being $380,857.89. The longest lead time item is 12 to 16 weeks from approval of the change order.

Commissioner Sabbe made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve Change Order No. 6 in the amount of $380,857.89 to BRW Construction Group, LLC for scope changes associated with the Dunbar Creek WPCF Rehab project. Motion carried 7-0-0.

 

6. Equipment Purchase – Academy Creek Dissolved Oxygen Monitoring – A. Burroughs

Mr. Burroughs stated that staff is recommending the purchase of six dissolved oxygen monitoring probes for Academy Creek to replace the three existing units. The three are in stage one of the each of the aeration basins and we’re requesting to replace those three as they are fouling considerably. Staff must constantly pull them up, then clean them off for proper operation. Staff will also put monitors in stage four as well on the effluent side of the aeration basins to ensure that D.O. set points are accurate. He explained that oxygen is the largest non-personnel related item in JWSC’s annual budget, which emphasizes the importance of proper monitoring and control. The cost to purchase the six probes and accompanying equipment is $35,350.

Commissioner Watson made a motion seconded by Commissioner Sabbe that the Brunswick-Glynn Joint Water and Sewer Commission approve the purchase of the D.O. monitoring probes and associated equipment from CL2 Solutions, LLC. in the amount of $35,350.  Motion carried 7-0-0.

 

7. Agreement with HIC Altama, LLC – This item was deferred to next meeting as shown above.

 

8. Resolution – Georgia Department of Natural Resources – A. Burroughs

For this Resolution, Mr. Burroughs explained that the State of Georgia owns property along both sides of Highway 17 north of what is known as the Hofwyl-Broadfield Plantation. JWSC currently provides neither water nor sewer to the property which is managed by the DNR. Glynn New Hope owns the former New Hope Plantation, and they want to construct water and sewer improvements on site, with the needs to carry that to offsite JWSC systems to facilitate redevelopment of the plantation property. Construction of these improvements will require the installation of a water main and sewer main across DNR property at Hofwyl-Broadfield Plantation, adjacent to the current expansion of Highway 17. To accomplish this, DNR requires that JWSC be the requester of the easement. The intent is to get this easement on the DNR agenda this month as well as put it before the State Properties Commission. The Resolution outlines the scope of the project. It also makes clear that should Glynn New Hope not complete the project, then the easement will not be granted, and JWSC is not responsible for anything associated with that project.

Separately from this, as a portion of an agreement with the DNR, Glynn New Hope will be running a fire main to the Hofwyl-Broadfield Plantation property to increase fire protection to that area. This is just a resolution in support of the project so that the item can be placed on their agenda.

Commissioner Neal made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve the resolution in support of the water service availability and fire protection project at Hofwyl-Broadfield Plantation.  Motion carried 7-0-0.

 

9. Easement Conveyance – 161 S Harrington Road– A. Burroughs

Mr. Burroughs presented this item. He informed the Commissioners that this item is a request for an easement over JWSC property by Georgia Power to install a looped, underground power system on JWSC’s South Harrington facility to an onsite transformer there. JWSC has experienced repeated power outages at that facility, and Georgia Power has proposed installing a secondary line so that power can be fed multiple directions. Mr. Burroughs continued to say that this is a request for a ten-foot utility easement off the far east side of the Harrington property. That specific location on the property was chosen in order to avoid conflicts with an existing 16-inch water main leaving the facility. This easement will benefit JWSC from the standpoint that JWSC gets a looped system to power both the well site and nearby pump stations.

Commissioner Edgy made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve the conveyance of a 10-foot utility easement at 161 S Harrington Road to Georgia Power Company for maintenance of underground power cables.  Motion carried 7-0-0.

 

10. Dedication of Easements and Infrastructure – T. Kline

• London Murphy Tract – Easements and Quit Claim Deed
• 3000 Block of E. Third Street – Dedication of Infrastructure

Mr. Kline presented this item in two parts. The first part is an area known as London Murphy Tract. It includes approximately 300 linear feet of two-inch water main, and approximately 300 feet of eight-inch gravity main and manhole appurtenances. This location is off Demere Road on Saint Simons Island. Also included are the noted easements, as they do traverse private property. The second part is on the Mainland in an area known as Peanut Properties, Inc. This dedication includes just less than 700 feet of two-inch PVC force main, which will open up wastewater service to customers all along its route.

Commissioner Cook made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept these projects with associated documentation. Motion carried 7-0-0.

 

EXECUTIVE DIRECTOR’S UPDATE

Mr. Burroughs stated that he had no further updates to bring before the Board.

 

COMMISSIONERS’ DISCUSSION

Commissioner Sabbe reported that three JWSC Commissioners participated in the local Chamber of Commerce legislative trip to Atlanta this week. He reported that they were part of great meetings with various agencies such as DOT and DNR, along with meetings with some elected officials. He will provide additional details on ongoing legislative efforts at next month’s Commission meeting.

 

CHAIRMAN’S UPDATE

Chairman Turnipseed expressed appreciation to the Glynn County Board of Commissioners, for allocating SPLOST funding to JWSC. He commented that approximately 30-40% of the current annual JWSC work is being funded with SPLOST. Having that funding allows JWSC to do great project work while keeping rates affordable for our ratepayers. Commissioner Neal added that the County Commission has quarterly evaluation reports on SPLOST projects. He invited JWSC to attend and participate in the next quarterly SPLOST update.

 

EXECUTIVE SESSION

Chairman Turnipseed requested a motion to adjourn to Executive Session for matters of litigation and real estate.

 

Commissioner Sabbe made a motion seconded by Commissioner Neal to adjourn to Executive Session.  Motion carried 7-0-0.

 

Commissioners returned to the Commission Chambers. Chairman Turnipseed entertained a motion to return from Executive Session.

 

Commissioner Ford made a motion seconded by Commissioner Neal to return from Executive Session.  Motion carried 7-0-0.

 

ADJOURN

There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.

Commissioner Ford made a motion seconded by Commissioner Watson to adjourn the meeting.  Motion carried 7-0-0.

 

The Chairman adjourned the meeting at 3:10 p.m.

For your consideration, please read the minutes from the Commission Meeting held on Thursday, January 16, 2025 at 2:00 p.m. in the Commission Meeting Room.

Commission_Minutes_01-16-2025_with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn JointWater and Sewer Commission
1703 Gloucester Street, Brunswick, GA 31520
Thursday, January 16, 2025, at 2:00 PM
COMMISSION MINUTES
PRESENT: G. Ben Turnipseed, Chairman
Charles Cook, Vice-Chairman
Clayton Watson, Commissioner
Wayne Neal, Commissioner
Dave Ford, Commissioner
Bill Edgy, Commissioner
ALSO PRESENT: Andrew Burroughs, Executive Director
Charles A. Dorminy, HBS Legal Counsel
LaDonnah Roberts, Deputy Executive Director
Todd Kline, Director of Engineering
David Owens, Director of Finance
Pam Crosby, Director of Procurement
Jay Sellers, Director of Administration
Janice Meridith, Executive Commission Administrator
ABSENT: Lance Sabbe, Commissioner
MEDIA PRESENT: Matthew Permar, The Islander
Taylor Cooper, The Brunswick News
Terry Dixon, The Brunswick News
Chairman Turnipseed called the meeting to order at 2:00 PM.
Chairman Turnipseed provided the Invocation, and Commissioner Cook led the Pledge of Allegiance.

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period.
There being no public comment, Chairman Turnipseed closed the public comment period.

COMMISSIONERS’ SWEARING-IN CEREMONY – The Honorable Kelly Lanier
Charles Cook, Commissioner 2025-2028 Grand Jury Appointed
Bill Edgy, Commissioner 2025 – 2028 Elected

ELECTION OF OFFICERS
Chairman – Commissioner Neal made a motion seconded by Commissioner Watson to nominate Commissioner Turnipseed as Chairman. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)
Vice-Chairman – Commissioner Watson made a motion seconded by Commissioner Neal to nominate Commissioner Cook as Vice-Chairman. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

RECEPTION
COMMITTEE ASSIGNMENTS
Communications Human Resources
Commissioner Cook – Chairman Commissioner Cook – Chairman
Commissioner Watson Commissioner Sabbe
Commissioner Sabbe Commissioner Watson

Economic Development Legislative
Commissioner Neal – Chairman Commissioner Sabbe – Chairman
Commissioner Sabbe Commissioner Edgy
Commissioner Edgy Commissioner Neal

Facilities Emergency Preparedness
Chairman Turnipseed – Chairman Commissioner Neal – Chairman
Commissioner Ford Commissioner Ford
Commissioner Neal Commissioner Sabbe

Finance
Commissioner Watson – Chairman
Commissioner Cook
Commissioner Edgy

APPROVAL
1. Minutes from the December 19, 2024, Regular Commission Meeting
Commissioner Cook made a motion seconded by Commissioner Ford to approve the minutes from the December 19, 2024, Regular Commission Meeting. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

2. Contract Award – Exit 29 WPF & EST Project – Division 1 – A. Burroughs
Mr. Burroughs advised that the drinking water system at Exit 29 is shaped like a T, with water production facilities at either end of the system. Unfortunately, this can lead to fluctuating pressures for areas along Highway 17 South and Buck Swamp Road. There is also interest in potential industrial development along Highway 82 that would increase demand on the existing Old Brookman WPF. Currently, the JWSC has a permitted well adjacent to the South Port WPCF that does not have treatment capabilities, similar to the Ridgewood well that was converted to a production facility in 2021 and the Canal Road facility that is currently under construction for conversion to a production well. Conversion of the Exit 29 well to a production facility will increase potable water availability to the Exit 29 area for residential, commercial, and industrial uses. The Exit 29 system currently has one elevated storage tank with a capacity of 500,000 gallons. Construction of an additional elevated storage tank will help to stabilize pressures across the system, particularly if there are industrial needs near the current Old Brookman EST. The bids were broken into 3 separate divisions: Division 1 was for the WPF, Division 2 was for the EST, and Division 3 was for some distribution system improvements to loop neighborhoods more effectively. Each division can be awarded separately. Two (2) bids were submitted to JWSC on Wednesday, January 8, 2025, for Division 1, with the apparent low bid from Petticoat-Schmitt Civil Contractors, Inc. in the amount of $4,640,011.00. The final Engineer’s Opinion of Probable Cost for Division 1 provided by Thomas & Hutton was $6,140,000.00.
This project will be funded by SPLOST 2022. The JWSC was awarded $13,000,000 in Tier 1 SPLOST funds with $12,768,953 uncommitted at this time. Awarding this contract will leave $8,128,942 uncommitted.

Commissioner Ford made a motion seconded by Commissioner Neal that Brunswick-Glynn Joint Water and Sewer Commission award a contract to Petticoat-Schmitt Civil Contractors, Inc. in the amount of $4,640,011.00 for Division 1 of the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

3. Contract Award – Exit 29 WPF & EST Project – Division 3 – A. Burroughs
Mr. Burroughs provided that the bids for Exit 29 Project were broken into 3 separate divisions: Division 1 was for the WPF, Division 2 was for the EST, and Division 3 was for some distribution system improvements to loop neighborhoods more effectively. Each division will be awarded separately. One (1) bid was submitted to JWSC on Wednesday, January 8, 2025, for Division 3 from Reeves Young, LLC in the amount of $418,000.00. This project will be funded by SPLOST 2022. The JWSC was awarded $13,000,000 in Tier 1 SPLOST funds with $8,128,942 uncommitted at this time. Awarding this contract will leave $7,710,942 uncommitted. Staff recommends contracting with Reeves Young, LLC in the amount of $418,000.00 for Division 3 of the Exit 29 Water Production Facility & Elevated Storage Tank project.
Commissioner Neal made a motion seconded by Commissioner Watson that Brunswick-Glynn Joint Water and Sewer Commission award a contract to Reeves Young, LLC in the amount of $418,000.00 for Division 3 of the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

4. GEMA Hazard Mitigation Grant Program Recipient-Subrecipient Agmt. – A. Burroughs
On December 20, 2024, JWSC was awarded HMGP funding through Georgia Emergency Management and Homeland Security Agency to purchase and install five (5) portable generators and thirty-seven (37) transfer switches. The total approved cost is $1,820,682.00 with a federal share of $1,365,511.50 and a local share of $455,170.50. JWSC also recently completed installation of ten (10) automatic transfer switches with funding provided under FEMA’s Pre-Disaster Mitigation Program. Funding programs such as these are integral to ensuring continuity of critical services to our community. The required local match of $455,170.50 will be funded with Repair and Replacement Reserve funds. Staff recommends executing Recipient-Subrecipient Agreement Number HMGP-4400-0033 with Georgia Emergency Management and Homeland Security Agency.

Commissioner Ford made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission execute Recipient-Subrecipient Agreement Number HMGP-4400-0033 with Georgia Emergency Management and Homeland Security Agency. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

5. EPD 319 Grant Agreement – L. Roberts
Mrs. Roberts provided that the Georgia Environmental Protection Division (GAEPD) received an FY2024 Section 319(h) grant to prevent or abate nonpoint source pollution in support of Georgia’s Statewide Nonpoint Source Management Plan. Using a competitive process, GAEPD awarded grant funds to eligible projects that propose to address nonpoint sources of pollution by identifying and implementing the activities best suited to address those sources resulting in measurable water quality improvements to impaired waters throughout the State. JWSC applied for and was awarded funding under the above-described grant funding program. The JWSC’s funded project is the Arco Community Septic Conversion and Resiliency Project. The overall goal is to reduce nonpoint source contribution of oxygen-demanding substances to the Turtle River-South Brunswick River watershed (HUC12 #030702030201) in an economically disadvantaged community. The project will specifically focus on reducing septic effluent pollutant loads into Academy Creek and Turtle River. Total Project Amount is $742,652.27, of which $445,349.00 is funding provided by GAEPD, and $297,303.27 is local match (minimum of 40% local match). Staff recommends executing the Grant Agreement with the Georgia Environmental Protection Division for 319(h) Grant funding in the amount of $445,349.00.

Commissioner Watson made a motion seconded by Commissioner Edgy that Brunswick-Glynn Joint Water and Sewer Commission execute the Grant Agreement with the Georgia Environmental Protection Division for 319(h) Grant funding in the amount of $445,349.00 to fund the Arco Community Septic Conversion and Resiliency Project. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

6. Dedication of Easements and Infrastructure – T. Kline
• Saddle Brooke Ph 2A
Mr. Kline provided that the developer of this project wishes to dedicate infrastructure and convey easements. He added that the developer has submitted legal documents to define and execute the transfer of ownership. The infrastructure is understood to have complied with applicable standards at the time of construction. JWSC inspection records indicate the infrastructure was constructed to JWSC Standards, is functioning and is in acceptable condition.

Commissioner Ford made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept this project with associated documentation. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

7. CVS Building Option and Amendment with Glynn County – C. Dorminy
Mr. Dorminy advised that Glynn County and JWSC entered an Intergovernmental Lease Agreement with Purchase Option dated June 17, 2021, and last approved by the Parties on June 29, 2021, regarding the old CVS building next door to the JWSC office. The Agreement provided the County with a Purchase Option as described in its Paragraph 23 and governed by the Option to Purchase Agreement attached to the Agreement as Exhibit “B”. The Option Agreement established a process for exercising the Option, and established that the Closing on the purchase of the building would occur on or before thirty (30) days after the date the County exercises its Option. The County exercised its Option through a letter dated December 6, 2024, which is enclosed in your materials. However, in order to accommodate the Holidays, the Parties wish to amend the Agreement and the Option Agreement to extend the Closing period to a total of sixty (60) days after the date the County exercised its Option. Therefore, the Amendment states that the Option Agreement is being amended by removing its Paragraph 19(b) and replacing it with the following:
(b) Closing. The Closing shall occur on or before sixty (60) days after the date Purchaser exercises its Option to purchase the Property (hereinafter referred to as the “Closing Date”) at such time and place as designated by Purchaser by written notice to Seller, except that such time may be extended as reasonably necessary by written agreement of the parties.
After the Amendment, the closing will take place before February 4, 2025, which is also before the JWSC’s next scheduled meeting. Therefore, the Chairman today will also need to be authorized to execute the closing documents. Staff has reviewed the Amendment and Letter and finds amending the Agreement to be beneficial to the purpose of the Brunswick-Glynn County Joint Water & Sewer Commission. Further, the Chairman will need to be authorized to execute the closing documents. Staff recommends approving the Amendment extending the deadline to be Sixty (60) days from exercising the Option and authorizing the Chairman to sign any and all documents to accomplish the closing.

Commissioner Watson made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission: (1) Approve the Amendment to the Intergovernmental Lease Agreement with Glynn County for the lease purchase of the old CVS building ,and (2) Authorize the Chairman to sign any and all documents to accomplish the closing. Motion carried 5-0-2. (Commissioner Sabbe was absent from the meeting. Commissioner Neal abstained from the vote to avoid conflict of interest.)

DISCUSSION
1. Financial Statement Month Ending December 31, 2024 – D. Owens
Mr. Owens presented the financial statement for the month ending December 31, 2024 to the Commissioners.

2. Capital Project Report – T. Kline / A. Burroughs
Mr. Kline and Mr. Burroughs updated the Commissioners on the Capital Projects and provided photographs of each.

EXECUTIVE DIRECTOR’S UPDATE
COMMISSIONERS’ DISCUSSION
CHAIRMAN’S UPDATE
EXECUTIVE SESSION

Commissioner Neal made a motion seconded by Commissioner Ford to enter into Executive Session to discuss Personnel. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

Return to Regular Session.
Commissioner Neal made a motion seconded by Commissioner Cook to return to Regular Session. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

APPROVAL cont.
8. Amendment to Executive Director’s Retirement Plan – C. Dorminy
Commissioner Watson made a motion seconded by Commissioner Cook that the Board approve for funding equal to 10% of his current salary to go into the Executive Director’s Retirement fund. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

ADJOURN
There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.
Commissioner Edgy made a motion seconded by Commissioner Watson to adjourn the meeting. Motion carried 5-0-2. (Commissioner Sabbe was absent from the meeting and Commissioner Neal left before the vote.)

The Chairman adjourned the meeting at 3:30 p.m.