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  • Facilities Committee Meeting Minutes – Wednesday, March 19, 2025

    For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, March 19, 2025 at 1:00 p.m.

    Facilities Minutes 03-19-2025 with Attachments

    To read the minutes, please open or download the pdf from the link above, or you may see more below.

     

    Brunswick-Glynn Joint Water & Sewer Commission

    1703 Gloucester Street, Brunswick, GA 31520

    Commission Meeting Room

    Wednesday, March 19, 2025, at 1:00 PM

     

    FACILITIES COMMITTEE MINUTES

     

    PRESENT:                             

    Committee Chairman Ben Turnipseed

    Commissioner Dave Ford

    Commissioner Wayne Neal

    Executive Director Andrew Burroughs

     

    ALSO PRESENT:                  

    LaDonnah Roberts, Deputy Executive Director

    Todd Kline, Director of Engineering                                     

    Pam Crosby, Director of Procurement

    David Owens, Director of Finance

    Christa Free, Procurement Coordinator

     

    MEDIA PRESENT:                None

     

    Chairman Turnipseed called the meeting to order at 1:00 PM.

     

    Chairman Turnipseed provided an invocation.

     

    PUBLIC COMMENT PERIOD

    Chairman Turnipseed opened the Public Comment Period. There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

     

    APPROVAL

    1. Minutes from February 19, 2025, Facilities Committee Meeting

    Commissioner Ford made a motion seconded by Chairman Neal to approve the minutes from the Facilities Committee Meeting held on February 19, 2025. Motion carried 3-0.

     

    1. Contract Award – SPLOST Exit 29 WPF & EST – Div 2– A. Burroughs

    Mr. Burroughs reminded the Board that in January 2025 JWSC awarded bids for Division 1 and Division 3 of this project. The work was bid as three separate Divisions. Division 1 was a conversion of a fire well into a water production facility through the addition of treatment chemicals and a ground storage tank. Division 3 was for some distribution system improvements to loop some neighborhoods more effectively and stop them from being single-fed. Division 2 is for the construction of a 500,000 gallon elevated storage tank. When JWSC bid all three together, no bids were received for Division 2. Initially, JWSC allowed for three different styles of water tanks to be included. When the work was rebid, JWSC narrowed it down to just the composite style tank, and two bids were received. Bids were received on March 6, 2025. The low bid was from Landmark Structures at $7,767,000 for the construction of Division 2. Thomas & Hutton, the Engineer of Record, had a $9.6 million Opinion of Probable Cost on Division 2. This will, if awarded, consume the bulk of the remaining Tier One SPLOST funds awarded at SPLOST 2022. There will be $361,942 uncommitted for SPLOST 2022 funding for Tier One. A letter of recommendation to award this contract to Landmark Structures from Thomas & Hutton is attached to the memo, as well as a bid tab. A mathematical error was discovered in the Caldwell Tanks bid. That was adjusted, but it did not impact who the low bid was on the contract. Landmark is currently constructing a tank adjacent to the Hyundai Meta site.

    Considering the values of this item plus item three on our agenda (construction phase services contract for this work and the other two divisions), if both contracts are awarded at the values shown, JWSC will exceed the allotted SPLOST Tier One funds. JWSC does have the potential for, if collected, an additional $2 million in SPLOST Tier Two funding from Glynn County, if collected, which appears likely.

    Commissioner Ford made a motion seconded by Commissioner Neal that the Facilities Committee recommend awarding a contract to Landmarks Structures, LLC in the amount of $7,767,000 for Division 2 of the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 3-0.

     

    1. Contract Award – SPLOST Exit 29 WPF & EST Construction Phase Services – A. Burroughs

    On April 20, 2023, JWSC awarded a contract for design, engineering and bid preparation to Thomas & Hutton for engineering services for the SPLOST Exit 29 Water Production Facility and Elevated Storage Tank project. Mr. Burroughs stated that, at that time, a percentage of construction cost was requested for the construction phase services, such as submittal reviews, and payout reviews as well as onsite observation of the construction. Thomas & Hutton’s percentage at the time of that RFP was 3%. However, at the time of that solicitation, the project was intended and written into the RFP as being awarded under one contract. Since this work is now separated into three separate contracts with three separate vendors, Thomas & Hutton has requested an adjustment to 3.8%, as allowed by their engineering contract, for the construction phase services. Based on the total cost of the project being $12,825,011, 3.8% of that is $487,350. JWSC did have to re-bid Division 2 as previously described, and there were some permitting fees that were not included in the original proposal. The total cost, including the rebid and the permitting fees, for this request is $493,608. Again, this would commit all of the Tier One funding and $131,666 of the Tier Two SPLOST funding.

    Commissioner Ford made a motion seconded by Commissioner Neal that the Facilities Committee recommend awarding a contract to Thomas & Hutton in the amount of $493,608 for construction phase services for the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 3-0.

     

    1. Contract Award – Academy Creek WCPF Sludge Dryer Repairs – A. Burroughs

    JWSC operates a Fenton sludge dryer at Academy Creek. Mr. Burroughs explained that Fenton is no longer in business, so JWSC is unable to buy a Fenton dryer. Trying to find parts has been very challenging, and with the improvements JWSC is making at Academy Creek, significant stress has been put on the dryer that previously was not placed upon it. JWSC has run into some issues with some bearings and related items at the site. When the dryer runs it will run some solids up to about 95% solids before taking it to the landfill, versus 15 to 18% coming off the belt presses. The landfills have certain limitations related to permitting that limit the volume of wet sludge that they can accept from JWSC.

    There is one company, AIT Services, Inc. that is operated by one of the original designers of the Fenton sludge dryer. JWSC cannot locate parts from any other provider, so JWSC requested a quote from AIT Services to provide parts and labor to repair the dryer.

    Mr. Burroughs noted that a correction is needed in the second paragraph under Staff Report. The $139k number does not include expediting one of the parts to shorten the timeframe. That amount is for the parts for the sprocket. It would cost approximately $8,000 to expedite the part so that JWSC can get the dryer back online sooner. For AIT Services to provide the parts and labor then completely rehab the dryer with new bearings, new sprockets and swivels, the cost would be $147,200.68. Considering the difference in hauling costs when the dryer is running, this investment would have a two-month payback. JWSC is running over 100 tons a month through the landfill right now. Saving 75% of the cost of 100 tons a month adds up quickly. Staff is evaluating the potential of adding a second dryer, but that would be a longer-term decision.

    Commissioner Ford made a motion seconded by Commissioner Neal that the Facilities Committee recommend a contract award in the amount of $147,200.68 to AIT Services, Inc. for the rehab of the Academy Creek sludge dryer.”  Motion carried 3-0.

     

    1. Dedication of Easements and Infrastructure – T. Kline

    Mr. Kline explained that there are two items under this approval item. The first one is Grace Crossing Phase 2C, and that is dedication of infrastructure and an easement. The second is a temporary (up to three years) construction easement only for JWSC’s Exit 42 elevated storage tank project.

    Grace Crossing is a development within a greater development called Carriage Gate off Harry Driggers Boulevard. In the dedication documents, Mr. Kline noted that there are about 1700 linear feet of eight-inch PVC water main and appurtenances such as hydrants, valves, etc., as well as a little over 1100 linear feet of eight-inch PVC gravity main. Also included are manholes and utility easements over the private rights-of-way. Record drawings are attached to the packet that show the water and sewer improvements. These were inspected all along the way, as all new construction is, by JWSC water personnel. This development will add 32 new customers to JWSC.

    The temporary construction easement is near Exit 42 on I-95. Mr. Kline displayed GIS and indicated the proposed tank site. He stated that JWSC does have an existing easement that runs through there with existing water and sewer going through it. However, JWSC will access the tank site for construction with this temporary easement. This would give JWSC two legal access points.

    Mr. Burroughs noted that permanent access will be along the general easement area. There will be a public right-of-way dedicated, but this will just allow JWSC and the contractor to access it during construction. He also noted that this is a good example of the Development Authority helping to facilitate this outcome, and he thanked them for their efforts.

    Commissioner Neal made a motion seconded by Commissioner Ford that the Facilities Committee recommend the full Commission approve and accept these requests to accept infrastructure and easements with associated documentation. Motion carries 3-0.

     

    DISCUSSION

    1. Water Production Report – A. Burroughs

    Mr. Burroughs presented the Water Production Report for the month of March 2025 to the Facilities Committee. This report provides the Committee with monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities: Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

    1. WPCF Plant Flows Report – A. Burroughs

    Mr. Burroughs reviewed the March 2025 Monthly Wastewater Flow Report with the Committee. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. JWSC’s wastewater treatment plants continue to operate very well.

    1. Capital Project Report – T. Kline / A. Burroughs

    Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, and the Capital Project Gantt Chart of project timelines.  Mr. Kline and Mr. Burroughs presented the update by highlighting projects along with excellent photographs and descriptive details on scopes of work completed as well as portions remaining for final project completion.

     

    Chairman Turnipseed asked if there was any further business to discuss. Hearing none, Commissioner Neal made a motion seconded by Commissioner Ford to adjourn. Motion carries 3-0.

    Chairman Turnipseed adjourned the meeting at 2:27 p.m.

  • Finance Committee Meeting Minutes – Wednesday, March 19, 2025

    For your consideration, please read the minutes from the Finance Meeting held on Wednesday, March 19, 2025 at 3:00 p.m.

    Finance Minutes 03-19-2025 with Attachments

    To read the minutes, please open or download the pdf from the link above, or you may see more below.

    Brunswick-Glynn Joint Water & Sewer Commission
    1703 Gloucester Street, Brunswick, GA 31520
    Commission Meeting Room
    Wednesday, March 19, 2025, at 3:00 PM

    FINANCE COMMITTEE MINUTES

    MEMBERS PRESENT: Commissioner Clayton Watson, Committee Chairman
    Commissioner Chuck Cook
    Executive Director Andrew Burroughs

    ABSENT: Commissioner Bill Edgy

    ALSO PRESENT: Ben Turnipseed, Commission Chairman
    LaDonnah Roberts, Deputy Executive Director
    David Owens, Director of Finance
    Pam Crosby, Director of Procurement
    Christa Free, Procurement Coordinator
    Fred McGinty, Oakbridge Insurance

    MEDIA PRESENT: None
    Committee Chairman Watson called the meeting to order at 3:00 p.m.

    PUBLIC COMMENT PERIOD
    Commissioner Watson opened the Public Comment Period. There being no citizens that wished to address the Committee, Commissioner Watson closed the Public Comment Period.

    APPROVAL

    1. Minutes from February 19, 2025, Finance Committee Meeting
    Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the February 19, 2025, Finance Committee Meeting. Motion carried 2-0-0.

    2. FY26 Property and Liability Insurance Renewal – A. Burroughs/F. McGinty
    Mr. Burroughs explained that BGJWSC’s insurance coverage is under a suite of coverage packages with multiple carriers that is updated around this time every year. The two main pieces are the property insurance and the liability package, which includes auto liability. JWSC saw a fairly significant jump in the liability package, almost a 20% increase, which was mostly offset by a reduction in the property package, a 4% reduction. Total cost increase this year is $9,154, for a total premium for the six lines of coverage of $724,386. A summary sheet was provided that included the different coverages and limits that JWSC has, as well as a detailed proposal provided by Mr. Fred McGinty with Oakbridge Insurance. The information provided included the automobile schedules, property schedules, etc. Mr. Burroughs introduced Mr. McGinty and opened the floor for questions.

    Commissioner Watson posed some questions related to automobile coverages and deductibles. He and Mr. McGinty discussed various options, and Mr. McGinty offered to bring additional information to the Commission meeting on March 20.

    Commissioner Cook made a motion seconded by Commissioner Watson that the Finance Committee recommend that the full Commission approve insurance renewal rates for each coverage category and insurer as listed in the attached 2025 Property and Liability Insurance Premium Summary. Motion carried 2-0-0.

    3. Contract Award – SPLOST Exit 29 WPF & EST – Div 2 – A. Burroughs
    Mr. Burroughs reminded the Board that in January 2025 JWSC awarded bids for Division 1 and Division 3 of this project. The work was bid as three separate Divisions. Division 1 was a conversion of a fire well into a water production facility through the addition of treatment chemicals and a ground storage tank. Division 3 was for some distribution system improvements to loop some neighborhoods more effectively and stop them from being single-fed. Division 2 is for the construction of a 500,000 gallon elevated storage tank. When JWSC bid all three together, no bids were received for Division 2. Initially, JWSC allowed for three different styles of water tanks to be included. When the work was rebid, JWSC narrowed it down to just the composite style tank, and two bids were received. Bids were received on March 6, 2025. The low bid was from Landmark Structures at $7,767,000 for the construction of Division 2. Thomas & Hutton, the Engineer of Record, had a $9.6 million Opinion of Probable Cost on Division 2. This will, if awarded, consume the bulk of the remaining Tier One SPLOST funds awarded at SPLOST 2022. There will be $361,942 uncommitted for SPLOST 2022 funding for Tier One. A letter of recommendation to award this contract to Landmark Structures from Thomas & Hutton is attached to the memo, as well as a bid tab. A mathematical error was discovered in the Caldwell Tanks bid. That was adjusted, but it did not impact who the low bid was on the contract.
    Considering the values of this item plus item three on our agenda (construction phase services contract for this work and the other two divisions), if both contracts are awarded at the values shown, JWSC will exceed the allotted SPLOST Tier One funds. JWSC does have the potential for, if collected, an additional $2 million in SPLOST Tier Two funding from Glynn County, if collected, which appears likely. The BGJWSC logo will be displayed on at least one side of the tank, and it will be visible from I-95.

    Commissioner Cook made a motion seconded by Commissioner Watson that the Finance Committee recommend awarding a contract to Landmark Structures, LLC in the amount of $7,767,000.00 for Division 2 of the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 2-0-0.

    4. Contract Award – SPLOST Exit 29 WPF & EST Construction Phase Svcs. – A. Burroughs
    On April 20, 2023, JWSC awarded a contract for design, engineering and bid preparation to Thomas & Hutton for engineering services for the SPLOST Exit 29 Water Production Facility and Elevated Storage Tank project. Mr. Burroughs stated that, at that time, a percentage of construction cost was requested for the construction phase services, such as submittal reviews, and payout reviews as well as onsite observation of the construction. Thomas & Hutton’s percentage at the time of that RFP was 3%. However, at the time of that solicitation, the project was intended and written into the RFP as being awarded under one contract. Since this work is now separated into three separate contracts with three separate vendors, Thomas & Hutton has requested an adjustment to 3.8%, as allowed by their engineering contract, for the construction phase services. Based on the total cost of the project being $12,825,011, 3.8% of that is $487,350. JWSC did have to re-bid Division 2 as previously described, and there were some permitting fees that were not included in the original proposal. The total cost, including the rebid and the permitting fees, for this request is $493,608. Again, this would commit all of the Tier One funding and $131,666 of the Tier Two SPLOST funding.

    Commissioner Cook made a motion seconded by Commissioner Watson that the Finance Committee recommend awarding a contract to Thomas & Hutton in the amount of $493,608 for construction phase services for the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 2-0-0.

    5. Contract Award – Academy Creek WCPF Sludge Dryer Repairs – A. Burroughs
    JWSC operates a Fenton sludge dryer at Academy Creek. Mr. Burroughs explained that Fenton is no longer in business, so JWSC is unable to buy a Fenton dryer. Trying to find parts has been very challenging, and with the improvements JWSC is making at Academy Creek, significant stress has been put on the dryer that previously was not placed upon it. JWSC has run into some issues with some bearings and related items at the site. When the dryer runs it will run some solids up to about 95% solids before taking it to the landfills, versus 15 to 18% coming off the belt presses. The landfills have certain limitations related to permitting that limit the volume of wet sludge that they can accept from JWSC.
    There is one company, AIT Services, Inc. that is operated by one of the original designers of the Fenton sludge dryer. JWSC cannot locate parts from any other provider, so JWSC requested a quote from AIT Services to provide parts and labor to repair the dryer.

    Mr. Burroughs noted that a correction is needed in the second paragraph under Staff Report. The $139k number does not include expediting one of the parts to shorten the timeframe. That amount is for the parts for the sprocket. It would cost approximately $8,000 to expedite the part so that JWSC can get the dryer back online sooner. For AIT Services to provide the parts and labor then completely rehab the dryer with new bearings, new sprockets and swivels, the cost would be $147,200.68. Considering the difference in hauling costs when the dryer is running, this investment would have a two-month payback. JWSC is running over 100 tons a month through the landfill right now. Saving 75% of the cost of 100 tons a month adds up quickly. Staff is evaluating the potential of adding a second dryer, but that would be a longer-term decision.

    Commissioner Cook made a motion seconded by Commissioner Edgy that the Finance Committee recommend a contract award in the amount of $147,200.68 to AIT Services, Inc. for the rehab of the Academy Creek sludge dryer. Motion carried 2-0-0.

    6. USGS Joint Funding Agreement – A. Burroughs
    For several years BGJWSC has been entering into a joint funding agreement with the U.S. Geological Survey to monitor groundwater in the Upper Floridan Aquifer to determine the saltwater intrusion and the migration of chlorides throughout the Aquifer. Mr. Burroughs explained this is key for long-term planning for the existing JWSC wells. Also, as growth continues this helps JWSC to understand how the saltwater plume is being shifted relative to JWSC’s existing wells. The Perry Park well had to be closed several years ago, but so far none of JWSC’s other wells have been impacted. although the Brunswick Villas well is very near the plume location. With Pinova closing, some shifting of the plume has been observed. The plume appears to be concentrating a little bit closer to the Brunswick Cellulose property but this is not unexpected given the withdrawal rates they have. USGS’s work includes real-time monitoring. JWSC can go online and pull up the data on the well sites “24/7”. Also, there are additional samples that are taken throughout the year.

    So, this is a key contract for JWSC. This expenditure is funded out of the Office of the Director’s operations budget, and sufficient budget exists to fund this year’s agreement. The Board was presented with a ten-year snapshot of what JWSC has spent in the past. Due to increases in costs that USGS is incurring to provide the services, the proposed amount for the contract has increased for the upcoming year. USGS is increasing their allotment by $5,000 and JWSC is increasing its allotment by $5,000 as well. Mr. Burroughs also indicated that there were other parties that provided funding for this work. For JWSC, this is an $85,000 joint funding agreement with the U.S. Geological Survey.
    Mr. Burroughs referenced the written agreement containing descriptive information about the project. He also stated that he could invite Mr. Greg Cherry from USGS to prepare a presentation if the Board wishes for the USGS to present some data and results.

    Commissioner Cook made a motion seconded by Commissioner Edgy that the Finance Committee recommend the full Commission enter into a Joint Funding Agreement with USGS in the amount of $85,000 for the continuation of groundwater monitoring in the Upper Floridan aquifer. Motion carried 2-0-0.

    DISCUSSION

    1. FY2026 Organizational Budget Request – A. Burroughs
    Mr. Burroughs reminded the Board that he presents a draft budget request to the Finance Committee each year in March to solicit their feedback and recommendations. Staff will then incorporate the applicable revisions, then return to the Finance Committee, and subsequently the full Commission, in April for approval. He presented the Committee with a PowerPoint document that is summarized below.

    Budget Goals
    Maintain Affordability Despite Rising Costs
    Increase Project Funding Due to Rising Construction Costs
    Improve Operational Efficiency

    Budget Overview
    FY2026 Budget Request Total – $39.83M
    FY2025 Budget Total – $39.893M
    Budget Request Increase – 2.32%

    FY2026 Budget Highlights
    No Rate Adjustment Requested
    Repair and Replacement Reserve Funding Increase
    Combined Group Expense Accounts

    Revenue Highlights
    Customer Growth Remains Strong
    Usage Revenue Increases Are Account Driver
    Removed Rental Income from Board of Elections Sale
    Customer Bill Affordability Compared to Other Utilities

    Expense Highlights
    Total Staff Count Decreased (154=>152)
    Budget Includes 2.3% COLA and Potential Merit Increases
    Combined Two Divisions to Form Wastewater Division
    Combined Two Divisions to Form Water Division

    Budget Increases
    Repair and Replacement Reserve Funding Increase
    Banking and Investment Fees
    Capital Purchases of Machinery and Equipment

    Budget Decreases
    Interest Expense
    Capital Leases
    Chemical Costs Following UV Equipment Installation

    Additionally, Mr. Burroughs reminded the Board of the BGJWSC Core Values and FY2026 Operational Priorities. Budget requests are also intertwined with these.

    2. Financial Statement Month End February 28, 2025 – D. Owens Mr. Owens presented the financial statement for the month ending February 28, 2025. He reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement. The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted. Mr. Owens briefly reviewed line items on the Cash Balances and the Project Report.

    Commissioner Watson asked if there was any further business to discuss.
    Commissioner Watson adjourned the meeting at 4:18 p.m.

  • Finance Committee Meeting Minutes – Wednesday, February 19, 2025

    For your consideration, please read the minutes from the Finance Meeting held on Wednesday, February 19, 2025 at 3:00 p.m.

    Finance Minutes 02-19-2025 with Attachments

    To read the minutes, please open or download the pdf from the link above, or you may see more below.

     

    Brunswick-Glynn Joint Water & Sewer Commission

    1703 Gloucester Street, Brunswick, GA 31520

    Commission Meeting Room

    Wednesday, February 19, 2025, at 3:00 PM

     

    FINANCE COMMITTEE MINUTES

     

    MEMBERS PRESENT:         

    Commissioner Clayton Watson, Committee Chairman

    Commissioner Chuck Cook

    Commissioner Bill Edgy

    Executive Director Andrew Burroughs

                                                   

    ALSO PRESENT:                  

    Ben Turnipseed, Commission Chairman

    Charles A. Dorminy, HBS Legal Counsel

    LaDonnah Roberts, Deputy Executive Director

    Frances Wilson, Accounting Manager

    Pam Crosby, Director of Procurement

    Michele Schwartz, Executive Administrative Coord.

    Trevor Peters, Thomas & Hutton

    Mason Cloy, Hoyer Investment Company

     

    MEDIA PRESENT:                None

                                                   

    Committee Chairman Watson called the meeting to order at 3:04 p.m.

     

    PUBLIC COMMENT PERIOD

    Commissioner Watson opened the Public Comment Period.  There being no citizens that wished to address the Committee, Commissioner Watson closed the Public Comment Period.

     

    APPROVAL

    1. Minutes from December 18, 2024, Finance Committee Meeting

    Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the December 18, 2024, Finance Committee Meeting.  Motion carried 3-0-0.

     

    1. Contract Award – Community Road Area Water and Sewer Extensions – A. Burroughs

    Mr. Burroughs described that the project area is bound by Altama Avenue to the east and Habersham to the west. It’s a commercial district that currently has water access but does need some water improvements to improve flows in the area. The area currently does not have access to sewer. Mr. Kline displayed the project area on the GIS system. Mr. Burroughs continued by saying that the project will put in pressure sewer force mains and allow service to every lot, indicating there are 120 parcels in this project area. The customers will have to install a grinder station on their site in order to connect, and customers will be responsible for paying the appropriate fees, but JWSC will make the service available. Through a competitive bidding process JWSC received four bids on February 11, 2025, with the low bid being from UWS Inc. UWS is finalizing the Arco project and is ready to subsequently begin work on this project. The Engineer of Record, Hussey Gay Bell, provided a bid tabulation and a recommendation to award to UWS at the total cost of $3,057,807.

    Commissioner Cook made a motion seconded by Commissioner Edgy that the Finance Committee recommend awarding a contract for the construction of the Community Road Area Water and Sewer Extension Project to UWS, Inc., in the amount of $3,057,807.00.  Motion carried 3-0-0.

     

    1. Change Order No. 6 – Dunbar Creek WPCF Rehab – A. Burroughs

    Mr. Burroughs provided that the rehabilitation project at this location is ongoing. During this project, there have been five change orders to date, which are listed in the memo. This Change Order No. 6 is a two-part change order, one of which is a reduction in scope of the previously proposed paving for the project. The value of that scope reduction is $140,592.11. However, the addition is to include chemical storage, pumping and piping necessary for the removal of phosphorus from the facility. This would be an addition of alum and liquid lime storage tanks. These tanks have a seven-day hold time as well as the ability to pump into two different locations for treatment purposes. The cost to include the new chemical treatments is $521,450, for the combined net cost of this change order being $380,857.89. The longest lead time item is 12 to 16 weeks from approval of the change order.

    Commissioner Edgy made a motion seconded by Commissioner Cook that the Finance Committee recommend the full Commission approve Change Order No. 6 in the amount of $380,857.89 to BRW Construction Group, LLC for scope changes associated with the Dunbar Creek WPCF Rehab project. Motion carried 3-0-0.

     

    1. Equipment Purchase – Academy Creek Dissolved Oxygen Monitoring – A. Burroughs

    Mr. Burroughs stated that staff is recommending the purchase of six dissolved oxygen monitoring probes for Academy Creek to replace the three existing units. The three are in stage one of the each of the aeration basins and we’re requesting to replace those three as they are fouling considerably. Staff must constantly pull them up, then clean them off for proper operation. Staff will also put monitors in stage four as well on the effluent side of the aeration basins to ensure that D.O. set points are accurate. He explained that oxygen is the largest non-personnel related item in JWSC’s annual budget, which emphasizes the importance of proper monitoring and control. The cost to purchase the six probes and accompanying equipment is $35,350.

    Commissioner Cook made a motion seconded by Commissioner Edgy that the Finance Committee recommend the full Commission approve the purchase of the D.O. monitoring probes and associated equipment from CL2 Solutions, LLC. in the amount of $35,350.  Motion carried 3-0-0.

     

    1. Agreement with HIC Altama, LLC – A. Burroughs

    HIC Altama is the Hoyer Investment Company. HIC Altama owns the northwest corner of Exit 42. Hoyer owns several acres in the area with plans for a large mixed-use development with single family residential, multifamily residential, and commercial parcels. JWSC approached HIC about potentially acquiring property from them to construct a new wastewater treatment plant at Exit 42. JWSC got the property surveyed, and the parties signed an MOU in 2023 for just over 16 acres in the northeast corner of the northwest corner of Hoyer’s property. While doing that, Hoyer brought forth an idea. Initially, they could, for the first several phases of their property, gravity flow their sewer back out to Highway 99 to the right-of-way to connect to the existing gravity system that services Highway 99, which eventually goes under the interstate, and ties back into Pump Station 4118 at the end of Shell Road. Rather than Hoyer installing smaller diameter gravity sewer, that JWSC would have remove and reroute upon construction of the new wastewater plant, the parties discussed Hoyer installing larger diameter gravity towards the proposed plant site. Hoyer would not install everything to the full plant, only what they need for their current phases of their development. That will be 24-inch gravity sewer, which is of sufficient size for the new plant. Also, Hoyer is putting in a temporary pump station to pump their flow to Highway 99, that they would not be required to put in should they have gravity to Highway 99. These are the onsite improvements.

    What is being presented is an agreement for Hoyer to receive credit in Capital Improvement Fees. The amount of that credit would equal the difference in cost between what would have been required for onsite versus what JWSC has requested that Hoyer install to accommodate the new wastewater plant, as well as for the value of the property. With potential future phases, as they come online with more housing and commercial development up there, the second thing Hoyer would do offsite is to install a parallel force main along the existing gravity main that receives the flow from Pump Station 4119. That force main terminates at the manhole that Hoyer would have been gravity flowing into anyway. Hoyer would be installing a force main along the existing gravity route and tying into the existing 4119 force main. That force main will run all the way to the existing 4118 force main where it will manifold in. As part of that manifold process, Hoyer will install valves so when the new plant is online, that valve can be closed and Pump Station 4118, at the end of Shell Road, can then be reversed back to the new wastewater treatment facility. That opens additional capacity in the North Mainland district, not for Hoyer, but for other developments that are planned along the line. A future phase that they will be considering is to install a parallel force main along the existing 4119 force main to free up additional capacity along Highway 99 in that pump station should development timing outpace plant construction timelines. Fourth, Hoyer can upgrade Pump Station 4119 should the timing of development outpace plant construction timelines. Representatives from Hoyer and Thomas & Hutton, who is the engineer for Hoyer, were present at the meeting. Thomas & Hutton’s Preliminary Engineering Report was provided in digital form for the Board’s review.

    The agreement provides Hoyer with credit for dollars spent in accordance with the JWSC purchasing policy for the amount above what is required for Hoyer’s onsite development, the value of the property. Then, as the future phases come online of the project, credit for that as it is completed. Hoyer would provide JWSC with those invoices for guarantees. If, for whatever reason, Hoyer receives more credit than they need for onsite, they will receive 70% of tap fees that utilize the new infrastructure for a period of up to five years, or until Hoyer’s reimbursement is received, whichever happens sooner.

    JWSC has entered into a few of this type of agreements in the past. This one is different because JWSC approached Hoyer with the proposal for a mutually beneficial project for Hoyer and the entire Highway 99 corridor. Essentially, Hoyer is going to front money for the projects and, as a result, they get capital improvement fee credit for their onsite needs. Mr. Peters, with Thomas & Hutton, can explain the projects in much greater detail should you have any additional questions. This has been a good working relationship we’ve had between staff, the developer, and Thomas & Hutton. JWSC can secure this property, get this new infrastructure installed and be well on our way to a new wastewater treatment facility that will service the entire Exit 42 and Highway 99 corridor for many years to come.

    Before a motion was made staff reported that, in an earlier meeting that day, the Facilities Committee recommended increasing the parcel size to 20 acres.

    Commissioner Cook made a motion seconded by Commissioner Edgy that the Finance Committee recommend the full Commission enter into an agreement with HIC Altama, LLC for 20 acres of property and additional infrastructure improvements for enhanced water and wastewater services along and near Highway 99 and Exit 42. Motion carried 3-0-0.

     

    DISCUSSION

    1. Paperless Billing – Commissioner Cook

    Commissioner Cook reminded customers about the availability of paperless billing. He stated that this bill delivery method is not only faster and more reliable, but it also provides environmental benefits. Additionally, changing to paperless billing allows more JWSC funding to go toward capital projects, since approximately 21,000 JWSC bills are mailed. The electronic file that paperless billing customers receive is an exact replica of the paper bill. Commissioner Cook asked Mrs. Roberts to demonstrate the ease of enrollment. Mrs. Roberts navigated to www.goldenisleslepc.org/, chose the Customer Service tab, then clicked the Paperless Billing Signup link. Commissioner Cook encouraged anyone needing assistance to contact Customer Service.

    1. Financial Statement Month End January 31, 2025 – F. Wilson

    Mrs. Wilson presented the financial statement for the month ending January 31, 2025. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement.  The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.  Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report.

     

    Commissioner Watson asked if there was any further business to discuss.

    Commissioner Watson adjourned the meeting at 3:43 p.m.

  • Facilities Committee Meeting Minutes – Wednesday, February 19, 2025

    For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, February 19, 2025 at 1:00 p.m.

    Facilities Minutes 02-19-2025 with Attachments

    To read the minutes, please open or download the pdf from the link above, or you may see more below.

     

    Brunswick-Glynn Joint Water & Sewer Commission

    1703 Gloucester Street, Brunswick, GA 31520

    Commission Meeting Room

    Wednesday, February 19, 2025, at 1:00 PM

     

    FACILITIES COMMITTEE MINUTES

    PRESENT:

    Committee Chairman Ben Turnipseed

    Commissioner Dave Ford

    Executive Director Andrew Burroughs

     

    ABSENT:                               

    Commissioner Wayne Neal

     

    ALSO PRESENT:                  

    Charles A. Dorminy, HBS Legal Counsel

    LaDonnah Roberts, Deputy Executive Director

    Todd Kline, Director of Engineering                                     

    Pam Crosby, Director of Procurement

    Christa Free, Procurement Coordinator

    Trevor Peters, Thomas & Hutton

    Mason Cloy, Hoyer Investment Company

     

    MEDIA PRESENT:                None

     

    Chairman Turnipseed called the meeting to order at 1:00 PM.

     

    Chairman Turnipseed provided an invocation.

     

    PUBLIC COMMENT PERIOD

    Chairman Turnipseed opened the Public Comment Period. There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

     

    APPROVAL

    1. Minutes from December 18, 2024, Facilities Committee Meeting

    Commissioner Ford made a motion seconded by Chairman Turnipseed to approve the minutes from the Facilities Committee Meeting held on October 16, 2024.  Motion carried 2-0.

     

    1. Contract Award – Community Road Area Water and Sewer Extensions – A. Burroughs

    Mr. Burroughs described that the project area is bound by Altama Avenue to the east and Habersham to the west. It’s a commercial district that currently has water access but does need some water improvements to improve flows in the area. The area currently does not have access to sewer. Mr. Kline displayed the project area on the GIS system. Mr. Burroughs continued by saying that the project will put in pressure sewer force mains and allow service to every lot, indicating there are 120 parcels in this project area. The customers will have to install a grinder station on their site in order to connect, and customers will be responsible for paying the appropriate fees, but JWSC will make the service available. Through a competitive bidding process JWSC received four bids on February 11, 2025, with the low bid being from UWS Inc. UWS is finalizing the Arco project and is ready to subsequently begin work on this project. The Engineer of Record, Hussey Gay Bell, provided a bid tabulation and a recommendation to award to UWS at the total cost of $3,057,807.

    Commissioner Ford made a motion seconded by Commissioner Turnipseed that the Facilities Committee recommend awarding a contract for the construction of the Community Road Area Water and Sewer Extension Project to UWS, Inc., in the amount of $3,057,807.00. Motion carried 2-0.

     

    1. Change Order No. 6 – Dunbar Creek WPCF Rehab – A. Burroughs

    Mr. Burroughs provided that the rehabilitation project at this location is ongoing. During this project, there have been five change orders to date, which are listed in the memo. This Change Order No. 6 is a two-part change order, one of which is a reduction in scope of the previously proposed paving for the project. The value of that scope reduction is $140,592.11. However, the addition is to include chemical storage, pumping and piping necessary for the removal of phosphorus from the facility. This would be an addition of alum and liquid lime storage tanks. These tanks have a seven-day hold time as well as the ability to pump into two different locations for treatment purposes. The cost to include the new chemical treatments is $521,450, for the combined net cost of this change order being $380,857.89. The longest lead time item is 12 to 16 weeks from approval of the change order.

    Commissioner Ford made a motion seconded by Commissioner Turnipseed that the Facilities Committee recommend the full Commission approve Change Order No. 6 in the amount of $380,857.89 to BRW Construction Group, LLC for scope changes associated with the Dunbar Creek WPCF Rehab project. Motion carried 2-0.

     

    1. Equipment Purchase – Academy Creek Dissolved Oxygen Monitoring – A. Burroughs

    Mr. Burroughs stated that staff is recommending the purchase of six dissolved oxygen monitoring probes for Academy Creek to replace the three existing units. The three are in stage one of the each of the aeration basins and we’re requesting to replace those three as they are fouling considerably. Staff must constantly pull them up, then clean them off for proper operation. Staff will also put monitors in stage four as well on the effluent side of the aeration basins to ensure that D.O. set points are accurate. He explained that oxygen is the largest non-personnel related item in JWSC’s annual budget, which emphasizes the importance of proper monitoring and control. The cost to purchase the six probes and accompanying equipment is $35,350.

    Commissioner Ford made a motion seconded by Commissioner Turnipseed that the Facilities Committee recommend the full Commission approve the purchase of the D.O. monitoring probes and associated equipment from CL2 Solutions, LLC. in the amount of $35,350.  Motion carried 2-0.

     

    1. Agreement with HIC Altama, LLC – A. Burroughs

    HIC Altama is the Hoyer Investment Company. HIC Altama owns the northwest corner of Exit 42. Hoyer owns several acres in the area with plans for a large mixed-use development with single family residential, multifamily residential, and commercial parcels. JWSC approached HIC about potentially acquiring property from them to construct a new wastewater treatment plant at Exit 42. JWSC got the property surveyed, and the parties signed an MOU in 2023 for just over 16 acres in the northeast corner of the northwest corner of Hoyer’s property. While doing that, Hoyer brought forth an idea. Initially, they could, for the first several phases of their property, gravity flow their sewer back out to Highway 99 to the right-of-way to connect to the existing gravity system that services Highway 99, which eventually goes under the interstate, and ties back into Pump Station 4118 at the end of Shell Road. Rather than Hoyer installing smaller diameter gravity sewer, that JWSC would have remove and reroute upon construction of the new wastewater plant, the parties discussed Hoyer installing larger diameter gravity towards the proposed plant site. Hoyer would not install everything to the full plant, only what they need for their current phases of their development. That will be 24-inch gravity sewer, which is of sufficient size for the new plant. Also, Hoyer is putting in a temporary pump station to pump their flow to Highway 99, that they would not be required to put in should they have gravity to Highway 99. These are the onsite improvements.

    What is being presented is an agreement for Hoyer to receive credit in Capital Improvement Fees. The amount of that credit would equal the difference in cost between what would have been required for onsite versus what JWSC has requested that Hoyer install to accommodate the new wastewater plant, as well as for the value of the property. With potential future phases, as they come online with more housing and commercial development up there, the second thing Hoyer would do offsite is to install a parallel force main along the existing gravity main that receives the flow from Pump Station 4119. That force main terminates at the manhole that Hoyer would have been gravity flowing into anyway. Hoyer would be installing a force main along the existing gravity route and tying into the existing 4119 force main. That force main will run all the way to the existing 4118 force main where it will manifold in. As part of that manifold process, Hoyer will install valves so when the new plant is online, that valve can be closed and Pump Station 4118, at the end of Shell Road, can then be reversed back to the new wastewater treatment facility. That opens additional capacity in the North Mainland district, not for Hoyer, but for other developments that are planned along the line. A future phase that they will be considering is to install a parallel force main along the existing 4119 force main to free up additional capacity along Highway 99 in that pump station should development timing outpace plant construction timelines. Fourth, Hoyer can upgrade Pump Station 4119 should the timing of development outpace plant construction timelines. Representatives from Hoyer and Thomas & Hutton, who is the engineer for Hoyer, were present at the meeting. Thomas & Hutton’s Preliminary Engineering Report was provided in digital form for the Board’s review.

    The agreement provides Hoyer with credit for dollars spent in accordance with the JWSC purchasing policy for the amount above what is required for Hoyer’s onsite development, the value of the property. Then, as the future phases come online of the project, credit for that as it is completed. Hoyer would provide JWSC with those invoices for guarantees. If, for whatever reason, Hoyer receives more credit than they need for onsite, they will receive 70% of tap fees that utilize the new infrastructure for a period of up to five years, or until Hoyer’s reimbursement is received, whichever happens sooner.

    JWSC has entered into a few of this type of agreements in the past. This one is different because JWSC approached Hoyer with the proposal for a mutually beneficial project for Hoyer and the entire Highway 99 corridor. Essentially, Hoyer is going to front money for the projects and, as a result, they get capital improvement fee credit for their onsite needs. Mr. Peters, with Thomas & Hutton, can explain the projects in much greater detail should you have any additional questions. This has been a good working relationship we’ve had between staff, the developer, and Thomas & Hutton. JWSC can secure this property, get this new infrastructure installed and be well on our way to a new wastewater treatment facility that will service the entire Exit 42 and Highway 99 corridor for many years to come.

    Chairman Turnipseed questioned the size of the property being just over 16 acres. He would feel more comfortable with 20 acres as he is concerned about appropriate setbacks being available with the density of the residential development adjacent to the proposed plant site. Hoyer indicated verbally that 20 acres could be provided. Mr. Burroughs indicated that the additional approximately 4 acres would require additional survey to be completed and a new property appraisal to be completed. Given the increase in property values in the past few years, it is highly likely that a new appraised value would exceed the existing appraised value of the approximately 16 acres. Mr. Burroughs recommended the additional 4 acres be added as an addendum to the agreement. Mr. Burroughs was requested to provide a potential site layout on the 16-acre tract for review by the Commission.

    Commissioner Ford made a motion seconded by Commissioner Turnipseed that the Facilities Committee recommend the full Commission enter into an agreement with HIC Altama, LLC for 20 acres of property and additional infrastructure improvements for enhanced water and wastewater services along and near Highway 99 and Exit 42 with full discussion tomorrow. Motion carries 2-0.

     

    1. Resolution – Georgia Department of Natural Resources – A. Burroughs

    For this Resolution, Mr. Burroughs explained that the State of Georgia owns property along both sides of Highway 17 north of what is known as the Hofwyl-Broadfield Plantation. JWSC currently provides neither water nor sewer to the property which is managed by the DNR. Glynn New Hope owns the former New Hope Plantation, and they want to construct water and sewer improvements on site, with the needs to carry that to offsite JWSC systems to facilitate redevelopment of the plantation property. Construction of these improvements will require the installation of a water main and sewer main across DNR property at Hofwyl-Broadfield Plantation, adjacent to the current expansion of Highway 17. To accomplish this, DNR requires that JWSC be the requester of the easement. The intent is to get this easement on the DNR agenda this month as well as put it before the State Properties Commission. The Resolution outlines the scope of the project. It also makes clear that should Glynn New Hope not complete the project, then the easement will not be granted, and JWSC is not responsible for anything associated with that project.

    Separately from this, as a portion of an agreement with the DNR, Glynn New Hope will be running a fire main to the Hofwyl-Broadfield Plantation property to increase fire protection to that area. This is just a resolution in support of the project so that the item can be placed on their agenda.

    Commissioner Ford made a motion seconded by Commissioner Turnipseed that the Facilities Committee recommend that the Brunswick-Glynn Joint Water and Sewer Commission approve the resolution in support of the water service availability and fire protection project at Hofwyl-Broadfield Plantation.  Motion carried 2-0.

     

    1. Easement Conveyance – 161 S Harrington Road– A. Burroughs

    Mr. Burroughs presented this item. He informed the Commissioners that this item is a request for an easement over JWSC property by Georgia Power to install a looped, underground power system on JWSC’s South Harrington facility to an onsite transformer there. JWSC has experienced repeated power outages at that facility, and Georgia Power has proposed installing a secondary line so that power can be fed multiple directions. Mr. Burroughs continued to say that this is a request for a ten-foot utility easement off the far east side of the Harrington property. That specific location on the property was chosen in order to avoid conflicts with an existing 16-inch water main leaving the facility. This easement will benefit JWSC from the standpoint that JWSC gets a looped system to power both the well site and nearby pump stations.

    Commissioner Ford made a motion seconded by Commissioner Turnipseed that the Facilities Committee recommend that the Brunswick-Glynn Joint Water and Sewer Commission approve the conveyance of a 10-foot utility easement at 161 S Harrington Road to Georgia Power Company for maintenance of underground power cables.  Motion carried 2-0.

     

    1. Dedication of Easements and Infrastructure – T. Kline
    • London Murphy Tract – Easements and Quit Claim Deed
    • 3000 Block of E. Third Street – Dedication of Infrastructure

    Mr. Kline presented this item in two parts. The first part is an area known as London Murphy Tract. It includes approximately 300 linear feet of two-inch water main, and approximately 300 feet of eight-inch gravity main and manhole appurtenances. This location is off Demere Road on Saint Simons Island. Also included are the noted easements, as they do traverse private property. The second part is on the Mainland in an area known as Peanut Properties, Inc. This dedication includes just less than 700 feet of two-inch PVC force main, which will open up wastewater service to customers all along its route.

    Commissioner Ford made a motion seconded by Commissioner Turnipseed that the Facilities Committee recommend that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept these projects with associated documentation. Motion carried 2-0.

     

    DISCUSSION

    1. Water Production Report – A. Burroughs

    Mr. Burroughs briefly presented the Water Production Report for the month of January 2025 to the Facilities Committee. This report provides the Committee with monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities: Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

    1. WPCF Plant Flows Report – A. Burroughs

    Mr. Burroughs briefly reviewed the January 2025 Monthly Wastewater Flow Report with the Committee. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. JWSC’s wastewater treatment plants continue to operate very well.

    1. Capital Project Report – T. Kline / A. Burroughs

    Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs presented the update by highlighting projects along with excellent photographs and descriptive details on scope of work completed and portions remaining for final project completion.

     

    Chairman Turnipseed asked if there was any further business to discuss.

    Chairman Turnipseed adjourned the meeting at 2:59 p.m.

  • Commission Meeting Minutes – February 20, 2025

    For your consideration, please read the minutes from the Commission Meeting held on Thursday, February 20, 2025 at 2:00 p.m. in the Commission Meeting Room.

    Commission_Minutes_02-20-2025_with Attachments

    To read the minutes, please open or download the pdf from the link above, or you may see more below.

     

    Brunswick-Glynn Joint Water and Sewer Commission

    1703 Gloucester Street, Brunswick, GA 31520

    Commission Meeting Room

    Thursday, February 20, 2025, at 2:00 PM

    COMMISSION MINUTES

    PRESENT:                         G. Ben Turnipseed, Chairman

                                                   Clayton Watson, Vice-Chairman

                                                   Charles Cook, Commissioner

                                                   Wayne Neal, Commissioner

                                                   Lance Sabbe, Commissioner

                                                  Dave Ford, Commissioner

                                                  Bill Edgy, Commissioner

     

    ALSO PRESENT:              Andrew Burroughs, Executive Director

                                                    Charles A. Dorminy, HBS Legal Counsel

                                                    LaDonnah Roberts, Deputy Executive Director

                                                    Todd Kline, Director of Engineering

                                                    David Owens, Director of Finance

                                                    Pam Crosby, Director of Procurement

                                                    Christa Free, Procurement Coordinator

                                                    Donnie Bankston, Water Production Superintendent

                                                    Matt Lane, Water Production Supervisor

                                                    Jacob Mason, Water Operator

                                                   Annette Cornely, Planning & Development Coordinator

                                                   Megan Pinker, Administrative Coordinator

     

    MEDIA PRESENT:                None

                                                   

    Chairman Turnipseed called the meeting to order at 2:00 PM.

     

    Chairman Turnipseed provided the Invocation, and Commissioner Sabbe led the Pledge of Allegiance.

     

    PUBLIC COMMENT PERIOD

    Chairman Turnipseed opened the public comment period. There being no public comment, Chairman Turnipseed closed the public comment period.

     

    EMPLOYEE RECOGNITION

    Jacob Mason – Water Operator Class 3

    Matthew Lane – Georgia UST Class A/B Operator

    Todd Kline – Water Distribution Operator

     

    COMMITTEE UPDATES

    Facilities Committee – Chairman Turnipseed provided an update on the Facilities Committee Meeting held on February 19, 2025.

    Finance Committee – Commissioner Watson provided an update on the Finance Committee Meeting held on February 19, 2025.

     

    AMENDMENT TO AGENDA

    Commissioner Cook made a motion seconded by Commissioner Sabbe to defer Approval Item #7 to the next meeting.  Motion carried 7-0-0.

     

    APPROVAL

    1. Minutes from January 15, 2025, Commissioners’ Workshop

    Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the January 15, 2025, Commissioners’ Workshop.  Motion carried 7-0-0.

     

    1. Minutes from January 16, 2025, Commission Meeting

    Commissioner Cook made a motion seconded by Commissioner Neal to approve the minutes from the January 16, 2025, Regular Commission Meeting.  Motion carried 7-0-0.

     

    1. Minutes from January 16, 2025, Executive Session

    Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the January 16, 2025, Executive Session.  Motion carried 7-0-0.

     

    1. Contract Award – Community Road Area Water and Sewer Extensions – A. Burroughs

    Mr. Burroughs described that the project area is bound by Altama Avenue to the east and Habersham to the west. It’s a commercial district that currently has water access but does need some water improvements to improve flows in the area. The area currently does not have access to sewer. Mr. Kline displayed the project area on the GIS system. Mr. Burroughs continued by saying that the project will put in pressure sewer force mains and allow service to every lot, indicating there are 120 parcels in this project area. The customers will have to install a grinder station on their site in order to connect, and customers will be responsible for paying the appropriate fees, but JWSC will make the service available. Through a competitive bidding process JWSC received four bids on February 11, 2025, with the low bid being from UWS Inc. UWS is finalizing the Arco project and is ready to subsequently begin work on this project. The Engineer of Record, Hussey Gay Bell, provided a bid tabulation and a recommendation to award to UWS at the total cost of $3,057,807.

    Commissioner Ford made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission award a contract for the construction of the Community Road Area Water and Sewer Extension Project to UWS, Inc., in the amount of $3,057,807.00.  Motion carried 7-0-0.

     

    1. Change Order No. 6 – Dunbar Creek WPCF Rehab – A. Burroughs

    Mr. Burroughs provided that the rehabilitation project at this location is ongoing. During this project, there have been five change orders to date, which are listed in the memo. This Change Order No. 6 is a two-part change order, one of which is a reduction in scope of the previously proposed paving for the project. The value of that scope reduction is $140,592.11. However, the addition is to include chemical storage, pumping and piping necessary for the removal of phosphorus from the facility. This would be an addition of alum and liquid lime storage tanks. These tanks have a seven-day hold time as well as the ability to pump into two different locations for treatment purposes. The cost to include the new chemical treatments is $521,450, for the combined net cost of this change order being $380,857.89. The longest lead time item is 12 to 16 weeks from approval of the change order.

    Commissioner Sabbe made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve Change Order No. 6 in the amount of $380,857.89 to BRW Construction Group, LLC for scope changes associated with the Dunbar Creek WPCF Rehab project. Motion carried 7-0-0.

     

    1. Equipment Purchase – Academy Creek Dissolved Oxygen Monitoring – A. Burroughs

    Mr. Burroughs stated that staff is recommending the purchase of six dissolved oxygen monitoring probes for Academy Creek to replace the three existing units. The three are in stage one of the each of the aeration basins and we’re requesting to replace those three as they are fouling considerably. Staff must constantly pull them up, then clean them off for proper operation. Staff will also put monitors in stage four as well on the effluent side of the aeration basins to ensure that D.O. set points are accurate. He explained that oxygen is the largest non-personnel related item in JWSC’s annual budget, which emphasizes the importance of proper monitoring and control. The cost to purchase the six probes and accompanying equipment is $35,350.

    Commissioner Watson made a motion seconded by Commissioner Sabbe that the Brunswick-Glynn Joint Water and Sewer Commission approve the purchase of the D.O. monitoring probes and associated equipment from CL2 Solutions, LLC. in the amount of $35,350.  Motion carried 7-0-0.

     

    1. Agreement with HIC Altama, LLC – This item was deferred to next meeting as shown above.

     

    1. Resolution – Georgia Department of Natural Resources – A. Burroughs

    For this Resolution, Mr. Burroughs explained that the State of Georgia owns property along both sides of Highway 17 north of what is known as the Hofwyl-Broadfield Plantation. JWSC currently provides neither water nor sewer to the property which is managed by the DNR. Glynn New Hope owns the former New Hope Plantation, and they want to construct water and sewer improvements on site, with the needs to carry that to offsite JWSC systems to facilitate redevelopment of the plantation property. Construction of these improvements will require the installation of a water main and sewer main across DNR property at Hofwyl-Broadfield Plantation, adjacent to the current expansion of Highway 17. To accomplish this, DNR requires that JWSC be the requester of the easement. The intent is to get this easement on the DNR agenda this month as well as put it before the State Properties Commission. The Resolution outlines the scope of the project. It also makes clear that should Glynn New Hope not complete the project, then the easement will not be granted, and JWSC is not responsible for anything associated with that project.

    Separately from this, as a portion of an agreement with the DNR, Glynn New Hope will be running a fire main to the Hofwyl-Broadfield Plantation property to increase fire protection to that area. This is just a resolution in support of the project so that the item can be placed on their agenda.

    Commissioner Neal made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve the resolution in support of the water service availability and fire protection project at Hofwyl-Broadfield Plantation.  Motion carried 7-0-0.

     

    1. Easement Conveyance – 161 S Harrington Road– A. Burroughs

    Mr. Burroughs presented this item. He informed the Commissioners that this item is a request for an easement over JWSC property by Georgia Power to install a looped, underground power system on JWSC’s South Harrington facility to an onsite transformer there. JWSC has experienced repeated power outages at that facility, and Georgia Power has proposed installing a secondary line so that power can be fed multiple directions. Mr. Burroughs continued to say that this is a request for a ten-foot utility easement off the far east side of the Harrington property. That specific location on the property was chosen in order to avoid conflicts with an existing 16-inch water main leaving the facility. This easement will benefit JWSC from the standpoint that JWSC gets a looped system to power both the well site and nearby pump stations.

    Commissioner Edgy made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve the conveyance of a 10-foot utility easement at 161 S Harrington Road to Georgia Power Company for maintenance of underground power cables.  Motion carried 7-0-0.

     

    1. Dedication of Easements and Infrastructure – T. Kline
    • London Murphy Tract – Easements and Quit Claim Deed
    • 3000 Block of E. Third Street – Dedication of Infrastructure

    Mr. Kline presented this item in two parts. The first part is an area known as London Murphy Tract. It includes approximately 300 linear feet of two-inch water main, and approximately 300 feet of eight-inch gravity main and manhole appurtenances. This location is off Demere Road on Saint Simons Island. Also included are the noted easements, as they do traverse private property. The second part is on the Mainland in an area known as Peanut Properties, Inc. This dedication includes just less than 700 feet of two-inch PVC force main, which will open up wastewater service to customers all along its route.

    Commissioner Cook made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept these projects with associated documentation. Motion carried 7-0-0.

     

    EXECUTIVE DIRECTOR’S UPDATE

    Mr. Burroughs stated that he had no further updates to bring before the Board.

     

    COMMISSIONERS’ DISCUSSION

    Commissioner Sabbe reported that three JWSC Commissioners participated in the local Chamber of Commerce legislative trip to Atlanta this week. He reported that they were part of great meetings with various agencies such as DOT and DNR, along with meetings with some elected officials. He will provide additional details on ongoing legislative efforts at next month’s Commission meeting.

     

    CHAIRMAN’S UPDATE

    Chairman Turnipseed expressed appreciation to the Glynn County Board of Commissioners, for allocating SPLOST funding to JWSC. He commented that approximately 30-40% of the current annual JWSC work is being funded with SPLOST. Having that funding allows JWSC to do great project work while keeping rates affordable for our ratepayers. Commissioner Neal added that the County Commission has quarterly evaluation reports on SPLOST projects. He invited JWSC to attend and participate in the next quarterly SPLOST update.

     

    EXECUTIVE SESSION

    Chairman Turnipseed requested a motion to adjourn to Executive Session for matters of litigation and real estate.

     

    Commissioner Sabbe made a motion seconded by Commissioner Neal to adjourn to Executive Session.  Motion carried 7-0-0.

     

    Commissioners returned to the Commission Chambers. Chairman Turnipseed entertained a motion to return from Executive Session.

     

    Commissioner Ford made a motion seconded by Commissioner Neal to return from Executive Session.  Motion carried 7-0-0.

     

    ADJOURN

    There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.

    Commissioner Ford made a motion seconded by Commissioner Watson to adjourn the meeting.  Motion carried 7-0-0.

     

    The Chairman adjourned the meeting at 3:10 p.m.

  • Commission Meeting Minutes – Thursday, January 16, 2025

    For your consideration, please read the minutes from the Commission Meeting held on Thursday, January 16, 2025 at 2:00 p.m. in the Commission Meeting Room.

    Commission_Minutes_01-16-2025_with Attachments

    To read the minutes, please open or download the pdf from the link above, or you may see more below.

    Brunswick-Glynn JointWater and Sewer Commission
    1703 Gloucester Street, Brunswick, GA 31520
    Thursday, January 16, 2025, at 2:00 PM
    COMMISSION MINUTES
    PRESENT: G. Ben Turnipseed, Chairman
    Charles Cook, Vice-Chairman
    Clayton Watson, Commissioner
    Wayne Neal, Commissioner
    Dave Ford, Commissioner
    Bill Edgy, Commissioner
    ALSO PRESENT: Andrew Burroughs, Executive Director
    Charles A. Dorminy, HBS Legal Counsel
    LaDonnah Roberts, Deputy Executive Director
    Todd Kline, Director of Engineering
    David Owens, Director of Finance
    Pam Crosby, Director of Procurement
    Jay Sellers, Director of Administration
    Janice Meridith, Executive Commission Administrator
    ABSENT: Lance Sabbe, Commissioner
    MEDIA PRESENT: Matthew Permar, The Islander
    Taylor Cooper, The Brunswick News
    Terry Dixon, The Brunswick News
    Chairman Turnipseed called the meeting to order at 2:00 PM.
    Chairman Turnipseed provided the Invocation, and Commissioner Cook led the Pledge of Allegiance.

    PUBLIC COMMENT PERIOD

    Chairman Turnipseed opened the public comment period.
    There being no public comment, Chairman Turnipseed closed the public comment period.

    COMMISSIONERS’ SWEARING-IN CEREMONY – The Honorable Kelly Lanier
    Charles Cook, Commissioner 2025-2028 Grand Jury Appointed
    Bill Edgy, Commissioner 2025 – 2028 Elected

    ELECTION OF OFFICERS
    Chairman – Commissioner Neal made a motion seconded by Commissioner Watson to nominate Commissioner Turnipseed as Chairman. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)
    Vice-Chairman – Commissioner Watson made a motion seconded by Commissioner Neal to nominate Commissioner Cook as Vice-Chairman. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    RECEPTION
    COMMITTEE ASSIGNMENTS
    Communications Human Resources
    Commissioner Cook – Chairman Commissioner Cook – Chairman
    Commissioner Watson Commissioner Sabbe
    Commissioner Sabbe Commissioner Watson

    Economic Development Legislative
    Commissioner Neal – Chairman Commissioner Sabbe – Chairman
    Commissioner Sabbe Commissioner Edgy
    Commissioner Edgy Commissioner Neal

    Facilities Emergency Preparedness
    Chairman Turnipseed – Chairman Commissioner Neal – Chairman
    Commissioner Ford Commissioner Ford
    Commissioner Neal Commissioner Sabbe

    Finance
    Commissioner Watson – Chairman
    Commissioner Cook
    Commissioner Edgy

    APPROVAL
    1. Minutes from the December 19, 2024, Regular Commission Meeting
    Commissioner Cook made a motion seconded by Commissioner Ford to approve the minutes from the December 19, 2024, Regular Commission Meeting. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    2. Contract Award – Exit 29 WPF & EST Project – Division 1 – A. Burroughs
    Mr. Burroughs advised that the drinking water system at Exit 29 is shaped like a T, with water production facilities at either end of the system. Unfortunately, this can lead to fluctuating pressures for areas along Highway 17 South and Buck Swamp Road. There is also interest in potential industrial development along Highway 82 that would increase demand on the existing Old Brookman WPF. Currently, the JWSC has a permitted well adjacent to the South Port WPCF that does not have treatment capabilities, similar to the Ridgewood well that was converted to a production facility in 2021 and the Canal Road facility that is currently under construction for conversion to a production well. Conversion of the Exit 29 well to a production facility will increase potable water availability to the Exit 29 area for residential, commercial, and industrial uses. The Exit 29 system currently has one elevated storage tank with a capacity of 500,000 gallons. Construction of an additional elevated storage tank will help to stabilize pressures across the system, particularly if there are industrial needs near the current Old Brookman EST. The bids were broken into 3 separate divisions: Division 1 was for the WPF, Division 2 was for the EST, and Division 3 was for some distribution system improvements to loop neighborhoods more effectively. Each division can be awarded separately. Two (2) bids were submitted to JWSC on Wednesday, January 8, 2025, for Division 1, with the apparent low bid from Petticoat-Schmitt Civil Contractors, Inc. in the amount of $4,640,011.00. The final Engineer’s Opinion of Probable Cost for Division 1 provided by Thomas & Hutton was $6,140,000.00.
    This project will be funded by SPLOST 2022. The JWSC was awarded $13,000,000 in Tier 1 SPLOST funds with $12,768,953 uncommitted at this time. Awarding this contract will leave $8,128,942 uncommitted.

    Commissioner Ford made a motion seconded by Commissioner Neal that Brunswick-Glynn Joint Water and Sewer Commission award a contract to Petticoat-Schmitt Civil Contractors, Inc. in the amount of $4,640,011.00 for Division 1 of the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    3. Contract Award – Exit 29 WPF & EST Project – Division 3 – A. Burroughs
    Mr. Burroughs provided that the bids for Exit 29 Project were broken into 3 separate divisions: Division 1 was for the WPF, Division 2 was for the EST, and Division 3 was for some distribution system improvements to loop neighborhoods more effectively. Each division will be awarded separately. One (1) bid was submitted to JWSC on Wednesday, January 8, 2025, for Division 3 from Reeves Young, LLC in the amount of $418,000.00. This project will be funded by SPLOST 2022. The JWSC was awarded $13,000,000 in Tier 1 SPLOST funds with $8,128,942 uncommitted at this time. Awarding this contract will leave $7,710,942 uncommitted. Staff recommends contracting with Reeves Young, LLC in the amount of $418,000.00 for Division 3 of the Exit 29 Water Production Facility & Elevated Storage Tank project.
    Commissioner Neal made a motion seconded by Commissioner Watson that Brunswick-Glynn Joint Water and Sewer Commission award a contract to Reeves Young, LLC in the amount of $418,000.00 for Division 3 of the Exit 29 Water Production Facility & Elevated Storage Tank project. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    4. GEMA Hazard Mitigation Grant Program Recipient-Subrecipient Agmt. – A. Burroughs
    On December 20, 2024, JWSC was awarded HMGP funding through Georgia Emergency Management and Homeland Security Agency to purchase and install five (5) portable generators and thirty-seven (37) transfer switches. The total approved cost is $1,820,682.00 with a federal share of $1,365,511.50 and a local share of $455,170.50. JWSC also recently completed installation of ten (10) automatic transfer switches with funding provided under FEMA’s Pre-Disaster Mitigation Program. Funding programs such as these are integral to ensuring continuity of critical services to our community. The required local match of $455,170.50 will be funded with Repair and Replacement Reserve funds. Staff recommends executing Recipient-Subrecipient Agreement Number HMGP-4400-0033 with Georgia Emergency Management and Homeland Security Agency.

    Commissioner Ford made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission execute Recipient-Subrecipient Agreement Number HMGP-4400-0033 with Georgia Emergency Management and Homeland Security Agency. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    5. EPD 319 Grant Agreement – L. Roberts
    Mrs. Roberts provided that the Georgia Environmental Protection Division (GAEPD) received an FY2024 Section 319(h) grant to prevent or abate nonpoint source pollution in support of Georgia’s Statewide Nonpoint Source Management Plan. Using a competitive process, GAEPD awarded grant funds to eligible projects that propose to address nonpoint sources of pollution by identifying and implementing the activities best suited to address those sources resulting in measurable water quality improvements to impaired waters throughout the State. JWSC applied for and was awarded funding under the above-described grant funding program. The JWSC’s funded project is the Arco Community Septic Conversion and Resiliency Project. The overall goal is to reduce nonpoint source contribution of oxygen-demanding substances to the Turtle River-South Brunswick River watershed (HUC12 #030702030201) in an economically disadvantaged community. The project will specifically focus on reducing septic effluent pollutant loads into Academy Creek and Turtle River. Total Project Amount is $742,652.27, of which $445,349.00 is funding provided by GAEPD, and $297,303.27 is local match (minimum of 40% local match). Staff recommends executing the Grant Agreement with the Georgia Environmental Protection Division for 319(h) Grant funding in the amount of $445,349.00.

    Commissioner Watson made a motion seconded by Commissioner Edgy that Brunswick-Glynn Joint Water and Sewer Commission execute the Grant Agreement with the Georgia Environmental Protection Division for 319(h) Grant funding in the amount of $445,349.00 to fund the Arco Community Septic Conversion and Resiliency Project. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    6. Dedication of Easements and Infrastructure – T. Kline
    • Saddle Brooke Ph 2A
    Mr. Kline provided that the developer of this project wishes to dedicate infrastructure and convey easements. He added that the developer has submitted legal documents to define and execute the transfer of ownership. The infrastructure is understood to have complied with applicable standards at the time of construction. JWSC inspection records indicate the infrastructure was constructed to JWSC Standards, is functioning and is in acceptable condition.

    Commissioner Ford made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept this project with associated documentation. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    7. CVS Building Option and Amendment with Glynn County – C. Dorminy
    Mr. Dorminy advised that Glynn County and JWSC entered an Intergovernmental Lease Agreement with Purchase Option dated June 17, 2021, and last approved by the Parties on June 29, 2021, regarding the old CVS building next door to the JWSC office. The Agreement provided the County with a Purchase Option as described in its Paragraph 23 and governed by the Option to Purchase Agreement attached to the Agreement as Exhibit “B”. The Option Agreement established a process for exercising the Option, and established that the Closing on the purchase of the building would occur on or before thirty (30) days after the date the County exercises its Option. The County exercised its Option through a letter dated December 6, 2024, which is enclosed in your materials. However, in order to accommodate the Holidays, the Parties wish to amend the Agreement and the Option Agreement to extend the Closing period to a total of sixty (60) days after the date the County exercised its Option. Therefore, the Amendment states that the Option Agreement is being amended by removing its Paragraph 19(b) and replacing it with the following:
    (b) Closing. The Closing shall occur on or before sixty (60) days after the date Purchaser exercises its Option to purchase the Property (hereinafter referred to as the “Closing Date”) at such time and place as designated by Purchaser by written notice to Seller, except that such time may be extended as reasonably necessary by written agreement of the parties.
    After the Amendment, the closing will take place before February 4, 2025, which is also before the JWSC’s next scheduled meeting. Therefore, the Chairman today will also need to be authorized to execute the closing documents. Staff has reviewed the Amendment and Letter and finds amending the Agreement to be beneficial to the purpose of the Brunswick-Glynn County Joint Water & Sewer Commission. Further, the Chairman will need to be authorized to execute the closing documents. Staff recommends approving the Amendment extending the deadline to be Sixty (60) days from exercising the Option and authorizing the Chairman to sign any and all documents to accomplish the closing.

    Commissioner Watson made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission: (1) Approve the Amendment to the Intergovernmental Lease Agreement with Glynn County for the lease purchase of the old CVS building ,and (2) Authorize the Chairman to sign any and all documents to accomplish the closing. Motion carried 5-0-2. (Commissioner Sabbe was absent from the meeting. Commissioner Neal abstained from the vote to avoid conflict of interest.)

    DISCUSSION
    1. Financial Statement Month Ending December 31, 2024 – D. Owens
    Mr. Owens presented the financial statement for the month ending December 31, 2024 to the Commissioners.

    2. Capital Project Report – T. Kline / A. Burroughs
    Mr. Kline and Mr. Burroughs updated the Commissioners on the Capital Projects and provided photographs of each.

    EXECUTIVE DIRECTOR’S UPDATE
    COMMISSIONERS’ DISCUSSION
    CHAIRMAN’S UPDATE
    EXECUTIVE SESSION

    Commissioner Neal made a motion seconded by Commissioner Ford to enter into Executive Session to discuss Personnel. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    Return to Regular Session.
    Commissioner Neal made a motion seconded by Commissioner Cook to return to Regular Session. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    APPROVAL cont.
    8. Amendment to Executive Director’s Retirement Plan – C. Dorminy
    Commissioner Watson made a motion seconded by Commissioner Cook that the Board approve for funding equal to 10% of his current salary to go into the Executive Director’s Retirement fund. Motion carried 6-0-1. (Commissioner Sabbe was absent from the meeting.)

    ADJOURN
    There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.
    Commissioner Edgy made a motion seconded by Commissioner Watson to adjourn the meeting. Motion carried 5-0-2. (Commissioner Sabbe was absent from the meeting and Commissioner Neal left before the vote.)

    The Chairman adjourned the meeting at 3:30 p.m.

  • Service Restored Notification near Habersham Street – June 24, 2025

    English and Spanish Versions are Provided Below – A continuación se proporcionan versiones en inglés y español.

     

    Location: Habersham Street

    Date of Outage: June 24, 2025

    Time Reported: 12:11 PM

    Cause: Materials Failure

    Date/Time Restored: June 24, 2025

    Will Boiling Water Be Required?: No

     

    What is a Boil Water Advisory? LEARN MORE HERE

     

    Please subscribe to our emergency notification system: https://www.goldenisleslepc.org/subscribe-to-updates/

     

    Notificación de servicio restaurado near Habersham Street – June 24, 2025

    Ubicación: Habersham Street

    Dia de Corte: June 24, 2025

    Tiempo que fue Reportado: 12:11 PM

    Causa: Materials Failure

    Dia/Tiempo de Restauracion: June 24, 2025

    Necesitara hervir el agua?: No

     

    ¿Qué es un aviso para hervir agua? PARA APRENDER MÁS HAGA CLIC AQUÍ

     

    Suscríbase a nuestro sistema de notificación de emergencias: https://www.goldenisleslepc.org/subscribe-to-updates/

  • Emergency Water Service Outage near Habersham Street – June 24, 2025

    English and Spanish Versions are Provided Below – A continuación se proporcionan versiones en inglés y español.

     

    Date of Outage: June 24, 2025

    Time Reported: 12:11

    Cause: Materials Failure

    Will boiling water be required? Unknown at this time.

     

    What is a Boil Water Advisory? LEARN MORE HERE

     

    Estimated Time of Repair: 6-12 hours.

    What Happens Next:

    Service District: Brunswick

    Approximate Area Impacted: Near the Boys & Girls Club

    Corte de Emergencia del Servicio de Agua para Habersham Street – June 24, 2025

    Dia de Corte: June 24, 2025

    Tiempo que fue Reportado: 12:11 PM

    Causa: falla de materiales

    Necesitara hervir el agua?: Desconocido en este momento.

     

    ¿Qué es un aviso para hervir agua? PARA APRENDER MÁS HAGA CLIC AQUÍ

     

    Tiempo estimado de Reparación: 6-12 horas

    ¿Qué pasa después?:

    Distrito de Servicio: Brunswick

    Área Aproximada de Impacto: Near the Boys & Girls Club

  • Commission Minutes – Thursday, May 15, 2025

    For your consideration, please read the minutes from the Commission Meeting held on Thursday, May 15, 2025 at 2:00 p.m. in the Commission Meeting Room.

    Commission Minutes 05-15-25 with Attachments

    To read the minutes, please open or download the pdf from the link above, or you may see more below.

     

    Brunswick-Glynn Joint Water and Sewer Commission

    1703 Gloucester Street, Brunswick, GA 31520

    Thursday, May 15, 2025, at 2:00 PM 

    COMMISSION MINUTES 

    PRESENT:                             

    G. Ben Turnipseed, Chairman

    Clayton Watson, Vice-Chairman

    Charles Cook, Commissioner

    Wayne Neal, Commissioner

    Lance Sabbe, Commissioner

    Dave Ford, Commissioner

    Bill Edgy, Commissioner

     

    ALSO PRESENT:                  

    Andrew Burroughs, Executive Director

    Charles A. Dorminy, HBS Legal Counsel

    LaDonnah Roberts, Deputy Executive Director

    Donnie Bankston, Superintendent – Water Production

    Tina Ruppe, Wastewater Operator

    Angela Walker, Assistant Director of Wastewater Operations

    Michael Allen, Utility Service Worker

    Harry Patel, Assistant Engineer

    Kevin Davenport – AWWA

    Benjamin Moss – GAWWA

    Tim Ransom, Planning & Development Coordinator

    Annette Cornely, Planning & Development Coordinator

    Mary Smith, Billing Coordinator

    Willie Walker, Utility Inspector

    Jason Vo, Project Manager-Design Engineer

    Luke Orser-Schwalm, Finance Manager

    Pam Crosby, Director of Procurement

    Caleb Lovell, Water Operator – Class 2

    Christa Free – Procurement Coordinator

     

    MEDIA PRESENT:                None

                                                   

    Chairman Turnipseed called the meeting to order at 2:00 PM.

     

    Commissioner Watson provided the Invocation, and Commissioner Cook led the Pledge of Allegiance.

     

    PUBLIC COMMENT PERIOD

     

    Chairman Turnipseed opened the public comment period. There being no public comment, Chairman Turnipseed closed the public comment period.

     

    EMPLOYEE RECOGNITION

    Water Operator Class 2 – Caleb Lovell

    Water Distribution Operator – Michael Allen

    Wastewater Operator Class 2 – Tina Ruppe

    Golden Hydrant Society – Jason Vo

     

    COMMITTEE UPDATES

    Facilities Committee – Chairman Turnipseed provided an update on the Facilities Committee Meeting held on May 14, 2025.

     

    Finance Committee – Commissioner Watson provided an update on the Finance Committee Meeting held on May 14, 2025.

     

    APPROVAL

    1. Minutes from April 17, 2025, Commission Meeting

    Commissioner Cook made a motion seconded by Commissioner Sabbe to approve the minutes from the April 17, 2025, Regular Commission Meeting.  Motion carried 7-0-0.

     

    1. Minutes from April 17, 2025, Executive Session

    Commissioner Cook made a motion seconded by Commissioner Neal to approve the minutes from the April 17, 2025, Executive Session.  Motion carried 7-0-0.

     

    1. Contract Award – Lakewood Avenue Water Main Extension – A. Burroughs

    Mr. Burroughs provided an update on the proposed water main extension project along Lakewood Avenue, located in the North Mainland community just outside the city limits in Glynn County. The area is currently served by approximately 685 feet of aging PVC water main, which extends from Community Road past the City Public Works building and ends at a hydrant. Numerous residents in the area have requested to connect to the public water system due to failing private wells and increasing reports of water quality issues, including sand infiltration. As a result, the area has been identified as a priority for water system expansion.

    An immediate need has arisen involving a resident who is demolishing and rebuilding a home located 360 feet from the existing main. The residents are required to connect to public water, which would normally involve extending a 2-inch main to their property. To avoid duplicating future efforts, staff requested that the resident’s contractor, J.H. Stone, provide a cost estimate to install a full-sized 8-inch main instead. The contractor submitted a proposal to extend the water line 560 feet, which includes installation of a new fire hydrant and flush connection to allow for future system growth.

    Under the proposed arrangement, the customer will pay J.H. Stone the original $7,500 cost for the 2-inch main, while the Joint Water & Sewer Commission would cover the remaining $55,000 for the 8-inch extension. This project will be funded through the SPLOST referendum designated for water and sewer system expansions. Staff also noted that additional projects will be brought forward in the coming months to further extend the water system along Kingsland Avenue, Burroughs Avenue and the remainder of Lakewood Avenue to complete a looped connection in the area.

    Commission Ford made a motion seconded by Commissioner Edgy that the Brunswick-Glynn Joint Water and Sewer Commission award a contract to J.H. Stone Construction, Inc. in the amount of $55,000 for the Lakewood Avenue Water Extension. Motion carried 7-0-0.

     

    1. Contract Award – On-Call Boring Services – A. Burroughs

    Mr. Burroughs presented an update regarding the on-call horizontal directional drilling (HDD) contract, which is essential for installing water and sewer mains in congested areas or beneath major roadways where traditional trenching would be disruptive or impractical. This trenchless installation method has been utilized successfully in previous years, and the utility recently re-bid the contract to include six pipe sizes: 2″, 4″, 6″, 8″, 12″, and 16″. Bids were opened on May 6, 2025, following a solicitation released on April 15, 2025. The 16″ pipe size is primarily intended for casing installations under roadways rather than full water main installations, which are not currently anticipated at that diameter.

    TB Landmark Construction, Inc. submitted the only bid and is the apparent low bidder. They have a strong track record with the utility, having completed several successful projects, including the Palm Drive job and extensive work on the North Mainland project. Under this contract, TB Landmark Construction will provide all labor, tools, equipment, and related services, while JWSC will supply the necessary materials. This agreement allows smaller HDD projects to proceed efficiently without requiring individual quotes for each job.

    Mr. Burroughs noted that pricing increases steadily across pipe sizes, with a significant cost jump at the 16″ size due to the need for a larger boring rig. This equipment is more expensive to mobilize and operate, justifying the higher cost. As part of future planning, the utility anticipates purchasing its own four-inch missile boring equipment in the upcoming budget year. However, directional drilling remains a highly specialized skill set that Landmark performs daily, offering a level of efficiency and capability that is currently beyond JWSC’s in-house resources.

    Commissioner Sabbe made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission award a contract to TB Landmark Construction, Inc. as listed in the attached bid tabulation.  Motion carried 7-0-0.

     

    1. Surplus Inventory– A. Burroughs

    Mr. Burroughs presented a request to declare several outdated servers and pieces of electronic equipment as surplus. These items have been replaced with new servers due to forced obsolescence and are now fully depreciated, though they remain listed on the utility’s fixed asset register. In accordance with policy, Commission approval is required to dispose of surplus property in a manner most beneficial to the Joint Water & Sewer Commission (JWSC). While the initial plan was to recycle the equipment through an electronics recycling program, Commissioner Cook suggested there may be a resale market for some of the items. As a result, staff may attempt to sell them via GovDeals before proceeding with recycling. Approval was requested to formally declare the items as surplus and proceed with the appropriate disposal process.

    Commissioner Watson made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve the above listed items as surplus to be disposed of in a manner most beneficial to the JWSC. Motion carried 7-0-0.

     

    1. Dedication of Easements and Infrastructure – T. Kline

    Mr. Kline explained that there are five items for consideration item.

    The first is for Alpine Gateway, located near Canal Crossing, where a portion of gravity sewer within the public right-of-way—from manhole to manhole—is recommended for public dedication. The segment beyond the terminal manhole, serving two buildings, will remain privately owned. The second dedication involves the new Friendly Express on St. Simons Island. This easement connects to an existing easement previously granted by the 50 Oaks subdivision, facilitating access and installation of water and sewer infrastructure that ties back to Frederica Road if needed.

    The third easement is for the new Tru by Hilton hotel located on the South Mainland near Exit 29. This includes dedication of off-site water and sewer infrastructure located outside the public right-of-way, adjacent to Highway 17 and near local landmarks such as McDonald’s and Zaxby’s. The fourth dedication pertains to the Point Grand Island View Phase I multifamily development on Highway 17 within the city limits. While all on-site infrastructure is privately maintained and master metered, the easement provides access to the water meters, which are publicly owned. The fifth and final easement is for Southport Parkway Townhomes, a 77-unit development located across from the elementary school and beside the wastewater treatment plant at Exit 29. This dedication covers on-site water and sewer infrastructure that will serve the development.

    All systems have been inspected and approved by Joint Water & Sewer Commission inspectors. Easement and record drawings have been submitted by the engineers of record, and the associated values will be recorded on the fixed asset register.

    Commissioner Neal made a motion seconded by Commissioner Ford that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept these requests to accept infrastructure and easements with associated documentation. Motion carried 7-0-0.

     

    EXECUTIVE DIRECTOR’S UPDATE

    Mr. Burroughs stated that he provided several upcoming schedule updates and reminders. The annual town hall meetings will be held on June 11, 2025, and June 12, 2025, at 6:00 p.m. The June 11 meeting will take place at Howard Coffin Park, and the June 12 meeting will be held at the Casino on St. Simons Island. During these sessions, staff will present information related to the upcoming fiscal year’s budget and rates. While there will be no rate increase for the upcoming year, the presentation will cover budget details and provide updates on current and planned capital projects. Commissioners were encouraged to attend.

    Additionally, due to the June regular meeting falling on a company holiday, the schedule has been adjusted. The Facilities and Finance Committees will meet jointly at 10:00 a.m. on Wednesday, June 18, 2025 followed by the full Commission meeting at 2:00 p.m. that same day. There will be no meeting on Thursday, in observance of the holiday. It was noted that this meeting is especially important, as it will include approval of the Rate Resolution for the next fiscal year.

    Lastly, Mr. Burroughs announced that the annual Georgia Association of Water Professionals (GAWP) Conference will take place in Savannah from July 14–16, 2025. Pre-registration is required, and Commissioners interested in attending any portion of the conference were asked to notify staff so arrangements could be made.

     

    COMMISSIONERS’ DISCUSSION

    Commissioner Sabbe reported on a productive meeting held with City of Brunswick officials, including Mr. Burroughs and Ms. Roberts from the City’s newly established housing program. The City has recently invested several million dollars into affordable housing initiatives, including the development of new homes on City-owned properties. The discussion focused on identifying opportunities for partnership between the City and the Joint Water & Sewer Commission to support these efforts. Key topics included strategies for bringing new residential customers online and exploring ways to reduce development costs, particularly utility-related costs—which would contribute to the overall affordability and success of the housing projects. The conversation was described as a strong first step toward collaboration that benefits both the community and future homeowners.

     

    CHAIRMAN’S UPDATE

    Chairman Turnipseed gave a brief update regarding the recent Georgia Rural Water Association (GRWA) Conference, which was noted as the largest the organization has held to date. The Joint Water & Sewer Commission had a strong presence throughout the three-day event, with staff actively participating in sessions and demonstrating engagement and professionalism. The conference served as a valuable opportunity for workforce development and industry networking. Appreciation was expressed for all employees who represented the organization, especially those involved in planning, recognition efforts, and ongoing professional development.

    Special attention was given to the critical role of wastewater treatment operators. It was noted that this field faces significant workforce challenges, with many experienced operators nearing retirement and not enough new professionals entering the field. Staff emphasized the importance of encouraging community interest in water and wastewater careers, highlighting that these roles offer stable, essential employment and are foundational to public health and community investment. Recognition and support for these employees were strongly encouraged.

     

    EXECUTIVE SESSION

     

    Chairman Turnipseed requested a motion to adjourn to Executive Session for matters of property. Mr. Burroughs noted that no action will be needed afterward.

     

    Commissioner Neal made a motion seconded by Commissioner Sabbe to adjourn to Executive Session.  Motion carried 7-0-0.

     

    Commissioners returned to the Commission Chambers. Chairman Turnipseed entertained a motion to return from Executive Session.

     

    Commissioner Neal made a motion seconded by Commissioner Watson to return from Executive Session.  Motion carried 7-0-0.

     

    ADJOURN

     

    There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.

     

    Commissioner Neil made a motion seconded by Commissioner Ford to adjourn the meeting.  Motion carried 7-0-0.

     

    The Chairman adjourned the meeting at 3:27 p.m.

  • Facilities Committee Meeting Minutes – Wednesday, May 14, 2025

    For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, May 14, 2025 at 1:00 p.m.

    Facilities Minutes 05-14-2025 with Attachments

     

    Brunswick-Glynn Joint Water & Sewer Commission

    1703 Gloucester Street, Brunswick, GA 31520

    Commission Meeting Room

    Wednesday, May 14, 2025, at 1:00 PM 

     

    FACILITIES COMMITTEE MINUTES

    PRESENT:                             

    Committee Chairman Ben Turnipseed

    Commissioner Dave Ford

    Commissioner Wayne Neal

    Executive Director Andrew Burroughs

     

    ALSO PRESENT:                  

    LaDonnah Roberts, Deputy Executive Director

    Harry Patel, Assistant Engineer                                            

    Pam Crosby, Director of Procurement

    David Owens, Director of Finance

    Christa Free, Procurement Coordinator

     

    MEDIA PRESENT:                None

     

    Chairman Turnipseed called the meeting to order at 1:01 PM.

     

    Chairman Turnipseed provided an invocation.

     

    PUBLIC COMMENT PERIOD

    Chairman Turnipseed opened the Public Comment Period. There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

     

    APPROVAL

    1. Minutes from April 16, 2025, Facilities Committee Meeting

    Commissioner Ford made a motion seconded by Commissioner Neal to approve the minutes from the Facilities Committee Meeting held on April 16, 2025. Motion carried 3-0.

     

    1. Contract Award – Lakewood Avenue Water Main Extension – A. Burroughs

    Mr. Burroughs discussed the potential expansion of the JWSC water system along Lakewood Avenue, located just north of the City limits off Community Road. Currently, there is approximately 685 feet of existing 8-inch PVC water main extending southward from Community Road, with properties beyond this section relying on private wells. Several residents in the area have reported significant issues with their wells, including sand intrusion and poor water quality, and have requested access to JWSC’s system.

    A new residential structure is currently under development approximately 360 feet from the existing water main. The property owner obtained a quote from J.H. Stone Construction to install a 2-inch line to service their home, which would meet minimum requirements for a single residence. However, in consideration of long-term infrastructure needs and resident concerns, a proposal was developed to install a more robust 8-inch water main over a 560-foot span, including a fire hydrant and a flush connection to preserve water quality until additional customers are connected or the system is looped further.

    There was a noted discrepancy in the GIS mapping system, which appears to be missing a section of the water main; however, the presence of an existing fire hydrant confirms that water infrastructure is in place, even if it is not properly documented. This area had previously been identified as a strong candidate for water system expansion under the SPLOST 2021 program. Based on current needs and future growth potential, it was recommended that JWSC proceed with the installation of the 8-inch main, fire hydrant, and flush connection at a total estimated cost of $55,000, to be funded through SPLOST 2021 proceeds.

    Commissioner Neal made a motion seconded by Commissioner Ford that the Facilities Committee recommend awarding a contract to J.H. Stone Construction, Inc in the amount of $55,000 for the Lakewood Avenue Water Extension. Motion carried 3-0.

     

    1. Contract Award – On-Call Boring Services – A. Burroughs

    Mr. Burroughs shared that there was a new bid process that was initiated for horizontal directional drilling services, expanding on a similar contract awarded several years ago. This updated solicitation included labor, equipment, tools, and incidentals for the installation of 2″, 4″, 6″, 8″, 12″, and 16″ pipe sizes—an increase from the previous bid, which covered only up to 8″. The expanded pipe diameters were included to accommodate occasional needs for larger casings beneath roads and right-of-way. All pipe materials will be supplied by JWSC, with the contractor responsible solely for the installation. Contractors are required to complete work within three weeks of receiving a purchase order.

    One bid was received from TB Landmark Construction, a contractor with a strong track record and extensive prior experience with JWSC. Their pricing was deemed reasonable and consistent with expectations, with per-foot rates ranging from $70 to $90 for standard sizes, and higher rates for the 12″ and 16″ pipe installations. TB Landmark Construction has already expressed interest in available work and is prepared to begin immediately. This contract will streamline the execution of small-scale projects by eliminating the need for separate bids on each job.

    Commissioner Ford made a motion seconded by Commissioner Neal that the Facilities Committee recommend awarding a contract to TB Landmark Construction, Inc. as listed in the attached bid tabulation. Motion carried 3-0.

     

    1. Infrastructure Dedications – A. Burroughs

    In Mr. Kline’s absence Mr. Burroughs was able to provide the update for the five properties involved with this approval item.

     

    The first dedication pertains to the Alpine Gateway Project near Canal Crossing, involving a section of sewer main beneath the Alpine Court public right-of-way. Only the segment between two manholes is being dedicated; all lateral connections to serve individual buildings will remain private. The second project involves the Friendly Express on Frederica Road, Saint Simons Island. This dedication includes a water and sewer easement connecting to the water main at the rear of 50 Oaks Drive, allowing future access and maintenance.

     

    The third dedication is from the Tru by Hilton hotel at Exit 29 near the “I am Nacho Mama” restaurant. The dedication includes 89 feet of water line, 64 feet of sewer line, and an access easement across the property. It was confirmed that adequate water pressure has been achieved through two improvements: discovery and opening of a closed valve and reprogramming of the SCADA system to trigger pump activation based on local pressure rather than tank levels. The fourth dedication relates to Grand Island View Phase 1, a new multifamily development off Highway 17. While all on-site water and sewer infrastructure is private, the utility is accepting an easement for access to two on-site 8-inch water meters for maintenance purposes.

     

    The fifth and final dedication is from Southport Parkway Townhomes, a 277-unit development with nine buildings located across from the Elementary School and adjacent to the Southport Wastewater facility. All water and sewer infrastructure has been inspected and accepted by the PNC team. Instead of granting easements for individual utility segments, the entire roadway is being dedicated as an easement. All record drawings and legal documents for these dedications have been reviewed and approved. It was also noted that any future maintenance performed by the utility on private property will be billed to the property owner, with prior notification given to the customer.

     

    Commissioner Neal made a motion seconded by Commissioner Ford that the Facilities Committee recommend the full Commission approve and accept these requests to accept infrastructure and easements with associated documentation. Motion carries 3-0.

     

    DISCUSSION

    1. Water Production Report – A. Burroughs

    Mr. Burroughs presented the Water Production Report for the month of May 2025 to the Facilities Committee. This report provides the Committee with monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities: Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

     

    1. WPCF Plant Flows Report – A. Burroughs

    Mr. Burroughs reviewed the May 2025 Monthly Wastewater Flow Report with the Committee. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. Aside from ongoing ammonia issues at Academy Creek, the plants are operating well. Improvement is being shown on the ammonia because of improved solids handling.

     

    1. Capital Project Report –A. Burroughs

    Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, and the Capital Project Gantt Chart of project timelines.  Mr. Burroughs presented the update by highlighting projects along with excellent photographs and descriptive details on scopes of work completed as well as portions remaining for final project completion. Mr. Burroughs also reminded the Commissioners of items that are currently out for bids or pending release of bid packages.

     

    Chairman Turnipseed asked if there was any further business to discuss. Hearing none, Commissioner Neal made a motion seconded by Commissioner Ford to adjourn. Motion carries 3-0.

     

    Chairman Turnipseed adjourned the meeting at 1:55 p.m.